University Funded Student Employees
Employing departmental budgets are charged 100% of the wages for all University Funded student employees.
Federal Work-Study Student Employees
Students who are employed under the FWS program are awarded FWS by the Student Financial Aid Office (SFAO) as part of their total financial aid package. This federal program pays 75% of the student's wage, while the employing department pays 25%. Students earning FWS funds may ONLY be paid on a hourly basis. Students may be employed on- or off-campus with FWS funds, and may also be employed in a community service position. Refer questions to the SFAO at 330-672-2972.
FWS Eligibility & Employment Requirements
FWS is available to both undergraduate and graduate students who demonstrate financial need. To be considered for FWS, a student must submit the Free Application for Federal Student Aid (FAFSA) and answer "yes" to the question: "Are you interested in work-study employment?" The FAFSA is available online at www.fafsa.gov. Since FWS funds are limited, students should complete the FAFSA according to the SFAO Financial Aid Timeline.
As a FWS recipient, students must meet the credit hour enrollment requirement and maintain satisfactory academic progress. Federal regulations mandate that no exceptions be made on the required enrollment status minimum.
Students may work in an hourly FWS AND University Funded position at the same time. In addition, students may work in more than one FWS position at a time, but should monitor earnings so that they know when they are nearing their FWS award limit.
FWS Earnings Limit
Students eligible for FWS will receive a Financial Aid Award Letter from the SFAO. The award amount listed indicates the FWS earnings limit for the award year. Earning the maximum FWS award depends upon the number of hours worked and the pay rate. Because FWS is a source of Federal Financial Aid, the total gross FWS earnings for the year cannot exceed the FWS award amount.
The SFAO monitors the earnings of each FWS student employee for each employment period to ensure that FWS wages earned are consistent with those permitted under the provisions of Federal regulations. Students receiving FWS are required to record hours worked on a paper or online timecard (Kronos). The SFAO will indicate to Career Services when a student's earnings have reached the FWS award amount, and Career Services will alert the employing department. The student's wages will be paid from University Funding unless the Career Services Center is notified by the employing department, in writing, that they wish to terminate the student's employment.
Students should monitor their earnings with each paycheck so they will know when their earnings limit is approaching. FWS money is received as it is earned through a paycheck and it is not applied directly towards the tuition bill.
Adjustment of FWS Award Amounts
The SFAO may be able to adjust a FWS award amount if a student has an "unmet financial need" and funding is available. If a student falls below half-time enrollment or receives additional financial aid which changes his/her total financial aid eligibility, student's employment may be terminated, or the FWS award amount reduced. If a change in FWS occurs, the SFAO will notify the Career Services Center in writing. Career Services will then contact the employing department regarding whether it is possible to pay the student with 100% University Funding.
FWS Suggested Weekly Work Hours
Hours are based on Minimum Wage ($7.85 as of January 1, 2013) over a 30-week Academic Year. (Example: $2,500/$5.88 per hour (75% of $7.85) = 425 hours, 425 hours/30 weeks = 14 hours per week.)
|SEMESTER AWARD||ANNUAL AWARD||# WORK HRS/WEEK|
The employment of high school students provides work experience to potential Kent State students and employment for particular groups of high school students, including students with disabilities. Departments are also able to fill positions where KSU student candidates have not been found or little interest has been generated among the college student population.
High school students employed by Kent State University are not required to meet the credit-hour enrollment requirement. Post-Secondary Option (PSOP) high school students enrolled at Kent State and high school students who are not enrolled at KSU can NOT be hired through CampusWorks and should visit the Career Services Center to complete a Student Job Hiring Form.
Ages 14 & 15: Certificate required for Fall, Spring, and Summer employment
Ages 16 & 17: Certificate required for Fall, and Spring employment *
* Unless the student has graduated from high school
Work Hour Limits
The U.S. Citizenship and Immigration Service (USCIS) has limited part-time employment for international students to no more than 20 hours per week during the semester. Allowing an international student to work more than 20 hours per week could have serious implications for the student and the University. International students may work up to the 28-hour work week limit when classes are not in session (winter and spring breaks and summer).
International Students Without a Social Security Number
The Social Security Administration requires an international student without a social security number to prove he or she has obtained an on-campus position, and show evidence of that employment, or a Social Security number will not be issued. Consequently, departments planning to employ these students MUST TAKE THE FOLLOWING STEPS: (Download Steps to On-Campus Employment)
|Hiring and Supervision|
|Policies and Procedures|
|Pay Plan, Payroll and Benefits|