Students may update their address information in FlashLine. Students should click on the Student Tools tab, and then go to the Update Personal Information section.
Student employees requesting a name change must present legal documentation of their name change PLUS an original, unlaminated social security card, or notarized copy of the card, to the Registrar's Office, (108 Schwartz Center, or the appropriate Regional Campus representative) to permit a name change. According to the Social Security Administration, it is critical that your name and social security number (as shown on your card) match your employer's payroll records and year-end W2 forms.
Break periods are not legislated by state or federal law, or university policy. While most students work in areas where they are free to use restroom facilities at their convenience, if students are not able to take these breaks without coverage being provided, supervisors must arrange reasonable coverage.
A 30 minute unpaid meal break should be provided to students who work a shift of six or more consecutive hours.
Concurrent Employee Status Prohibited
Graduate Students As Student Employees
To work on campus during Fall and Spring semesters, students must be enrolled and maintain at least half-time enrollment (6 credit hours for undergraduate students and 4 credit hours for graduate students). Students must maintain enrollment at the minimum required credit hours the entire period in which they are working for Fall and Spring semesters. Audited classes are not considered degree-granting credits and do not count towards the minimum credit hour requirement.
To work on campus between Fall and Spring semesters (winter break), students must have completed enrollment for the upcoming Spring semester, or have been enrolled in the previous Fall semester.
Summer employment requires enrollment in the following Fall semester unless the student is enrolled (half-time) for summer or graduating in August. Enrollment in summer is not required for August graduates, or students enrolled in the Fall, unless the student wishes to waive a contribution to OPERS.
Students who are graduating (both university and federal work-study funded) are permitted to work through the Saturday (work-week end date) of the week in which they are scheduled to graduate. Students pursuing post-undergraduate or graduate work immediately following graduation will be required to be enrolled in the 6 credit hour or 4 credit hour minimum required for employment on-campus. Students may be asked to verify their enrollment status.
Dropping Below the Credit Hour Enrollment Requirement
During Fall and Spring semesters, students who drop below half-time enrollment status will lose their eligibility for employment and all positions held will be terminated immediately.
As established in the University Policy Register Rule 6.25.1, if a student has a concern about their employment, it is expected that the complaint be resolved with minimal delay, preferably at the point at which it arises. The following steps should be followed:
Additional Information Exerpted From Policy Register Rule 6.25.1 (F) (5) (c-g)
Student employees may be employed by more than one Kent State department; however, supervisors should advocate that a student's primary responsibility is to be academically successful. Students are not permitted to work during the scheduled time of a class in which they are enrolled.
Beginning May 12, 2013, students may not work more than 28 hours per week in all jobs combined.
While the Career Services Center will monitor student work hours for compliance, supervisors are expected to communicate and enforce the 28-work hour limit with their student employees, including those working in more than one campus job.
The consequences of exeeding the 28 hours per week limit for students, departments, and the university are as follows:
» Students: Violation of the 28-hour work week limit will result in a warning to both the student and supervisor. Continued violation of the policy will result in termination of the student's employment and eligibility for future student employment.
» Departments: Volation of this limit subjects the University to additional exposure under the Affordable Care Act (ACA), which may result in additional administrative costs to the department for those students as required by the ACA.
University Policy Register Rule 5-12-501 states that university employees, including students, who are authorized to operate motor vehicles owned or leased by the university must have the validity of their operator licenses reviewed on an annual basis. Departments are required to submit motor vehicle operator license numbers to the Director of Public Safety using the Police Department's Employee Motor Vehicle Operator License Validation form.
In addition, University Policy Register Rule 7-02-8 states that university employees, including students, who use their own vehicles in performance of their job duties should be reimbursed at the standard mileage rate. Students can request reimbursement via the online Expense Reimbursement Workflow located in FlashLine. Contact the Public Safety Department at (330) 672-3070 for more information.
Maintaining a safe and healthy workplace is the responsibility of all on-campus employers. The Public Safety Department at Kent State assists university departments in achieving safe work environments and has prepared the Emergency Guide and Emergency Management Plan.
The Access, Safety and Security section of the Employee Resource Manual provides the following instructions in the event that an occupational injury or illness occurs as a result of employees performing normal job responsibilities:
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