Thank You Letters

Saying "Thank You" Makes a Difference

The thank you letter confirms your interest in the position and can help you stand out among prospective candidates.


Thank you Letter Guidelines

  • The letter should be addressed to the person(s) with whom you interviewed.  Ask for your interviewers' business cards, or write down their titles and the proper spelling of their names before leaving the interview.
  • Prepare your letter using a business letter format on high quality paper. Mail your letter in a matching envelope ideally within 24-48 hours following the interview.  If your handwriting is legible, you may also choose to use a high quality, thank you card and hand write your note.
  • Keep your letter brief and concise. Mention the date of your interview and your continued interest in both the position for which you interviewed and the organization.
  • Reiterate your most important skills and qualifications, how you expect to contribute to the organization, and any unique points of interest discussed during the interview.
  • Express your appreciation for the opportunity to interview, tour the facilities, meet other employees, and confirm follow up procedures.  Leave no doubt in the interviewer's mind about your enthusiasm for the position.
  • If you have previously corresponded with the employer by email, it is acceptable to send your thank you via email.

Additional Follow-Up: Leaving a Professional Voice Message

You've sent your thank you letter, allowed a few weeks for the hiring process to move forward, and now it is time to give the hiring manager a pleasant nudge. Remember, you want to keep yourself and your capabilities active in their considerations.

Be sure to leave the following information in your voicemail:

  • Name (twice)
  • Phone number (twice, slowly)
  • Reminder that you recently interviewed and/or previously interacted
  • An upbeat message
  • A pleasant reiteration of your interest
  • A graceful exit