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Financial Aid Academic Progress

Federal regulations require that Kent State University review the academic progress of students who apply for federal financial aid - whether they are a previous aid recipient or not. The purpose of this review process is to measure whether a student is making satisfactory progress toward his or her educational goals.

Below is an outline of the Satisfactory Academic Progress (SAP) Policy.

Measure SAP Policy
GPA: Undergraduate students Freshmen: Minimum 1.00 cumulative GPA
Sophomores: Minimum 1.50 cumulative GPA
Juniors and Seniors: Minimum 2.00 cumulative GPA

After attending Kent State for two calendar years, all students must have a 2.00 cumulative GPA regardless of grade level.

Percent Completion (pace): Undergraduate students Percent completion will be calculated by dividing overall earned hours by overall attempted hours.

Freshmen: 50% overall completion rate
Sophomores: 60% overall completion rate
Juniors and Seniors: 67% overall completion rate

Percent Completion (pace): Graduate students Percent completion will be calculated by dividing overall earned hours by overall Kent State attempted hours. Transfer hours are included in the Percent Completion calculation.

65% overall completion rate is required

Maximum Time Frame: Undergraduate students Undergraduate students pursuing an associate degree can attempt up to 98 hours.
Undergraduate students pursuing a bachelor's degree can attempt up to 188 credit hours
Satisfactory Academic Progress will be evaluated at the end of the spring semester or when the FAFSA is received. Students determined to be in violation of the SAP Policy may already have received an award offer that includes federal aid for the upcoming year. Once in violation, the student is no longer eligible for this aid, and it will not transfer to the student's Bursar account.

The following programs are affected when a student is not in compliance with the Satisfactory Academic Progress (SAP) Policy:
  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • Federal TEACH Grant
  • Federal Work Study
  • Federal Perkins Loan
  • Nursing Student Loan
  • Federal Direct Loans (subsidized and unsubsidized)
  • Federal Direct Parent PLUS Loan
  • Federal Direct Graduate PLUS Loan
  • Alternative Student Loans (various lenders)
Appeal Process:
Students in violation of the SAP Policy are welcome to submit an appeal to the Student Financial Aid Office or their Regional campus financial aid representative. The Satisfactory Academic Progress Appeal is an online form that you complete, print, sign and submit to your campus’ financial aid representative. An appeals committee at the campus will decide if that appeal can be approved. Decisions are relayed through the student’s FlashLine account. Students who receive an approval decision can be approved for only one semester. At the end of that semester, the student must either be in compliance with the SAP policies or meet these standards during the approved semester:

Students in violation of the GPA and/or Percent Completion standards:

  • Complete the semester with a minimum 2.00 semester GPA
  • Complete (with a passing grade) a minimum of 67% of all courses attempted during that semester

Students in violation of the Maximum Time Frame standard:

  • Register only for those courses identified by an academic advisor that are required for graduation
  • Complete all attempted courses during that semester a minimum 2.00 GPA

Students who fail to meet these standards will not be permitted to receive federal financial aid for future semesters until they are in compliance with all the SAP standards. Neither paying for classes out-of-pocket nor sitting out for an enrollment period is sufficient for students to re-establish eligibility for federal aid.

To review the complete Satisfactory Academic Progress Policy, please visit www.kent.edu/financialaid/forms. If you have any questions or concerns feel free to contact the Student Financial Aid Office at 330-672-2972 or finaid@kent.edu.

UNDERGRADUATE NONDEGREE, GUEST ADMISSION AND UNDECLARED MAJOR STUDENTS
A student must be officially admitted and enrolled in an eligible degree program to receive federal aid. If the student is merely allowed to take some courses before being officially admitted to a program (for example, as a guest student), the student is not considered to be a regular student and will not be eligible to receive federal financial aid until he or she is officially admitted to a degree or approved certificate program. If a student is denied federal financial aid due to his or her status as an undergraduate nondegree student, or a student with an undeclared major, the student must contact their college, school office, or regional campus office to inquire about declaring a major. A copy of the Change of Program form must be submitted to the Student Financial Aid Office to allow processing of the student’s financial aid eligibility to continue.

POST UNDERGRADUATE AND GRADUATE STUDENTS NONDEGREE STUDENTS
If a student has earned a bachelor’s degree and is not in graduate school, that student is considered a post undergraduate student. Federal financial aid available to approved post-undergraduate and graduate non-degree students is limited to Federal Direct Student Loan programs (subsidized and unsubsidized) at the undergraduate loan levels ranging from $5,500 to $12,500 per academic year. Approved students will be held to the undergraduate aggregate loan limits ($31,000 for dependent students or $57,500 for independent students). Aggregate loan limits include loans previously borrowed as an undergraduate. To be eligible for a loan, the student must be enrolled each semester in required coursework at least half time (minimum 6 credit hours per semester) and meet one of the following criteria:

  1. Enrolled in a second bachelor's degree program for which the student will receive a second bachelor's degree upon completion of all academic requirements. Students pursuing a different major within the same bachelor's degree already earned will not be eligible for federal financial aid.
  2. The student has earned a bachelor's degree and is enrolled in an associate degree program for which the student will receive an associate degree upon completion of all academic requirements.
  3. Enrolled in courses required for admission to a graduate or professional degree program (there is a one-year limit of federal financial aid eligibility for required prerequisites). If the student is simply taking courses to raise his or her GPA in order to be admitted to graduate school or a professional degree program, the student is not eligible to receive aid. Professional degree programs must be post-baccalaureate to be considered.
  4. Enrolled in an elementary or secondary teacher certification/licensure or re-certification/licensure program.
  5. The student has earned a bachelor's degree and is enrolled in an approved certificate program.
Post undergraduates and graduate nondegree students must submit a completed Program of Study form (located at www.kent.edu/financialaid/forms). This form must be completed for each semester and signed by an academic advisor verifying the required coursework and program. Decisions are relayed through the student's FlashLine account.. This form must be completed for each semester and signed by an academic advisor verifying the required coursework and program. Decisions are relayed through the student's FlashLine account.

Click here to go to the page where you can download the Kent State University Standards of Satisfactory Academic Progress Policy

Click here to go to the page where you can download information on the Combined Program.

Click here to go to the page where you can download Academic Progress forms.