Skip Navigation
*To search for student contact information, login to FlashLine and choose the "Directory" icon in the FlashLine masthead (blue bar).

General Administrative Records

Title of SeriesDescriptionRetentionDispositionRetention Group
Academic / Non-Academic Personnel Inventory - Contract Staff (University specific)Annual printout required by the Ohio Board of Regents documenting full-time equivalent staffing levels. The summary of the inventory is sent to the Ohio Board of Regents. 1 Year Archives. Review for historical value. ADM9900 
Accreditation FilesUniversity, college or department files documenting accreditation review by accrediting agencies. 4 Years Archives. Review for continuing administrative or historical value. ADM3010 
Bicycle Registration Forms (University specific)Records decal number and issued to bicycle registered. 1 Year Destroy ADM9900 
Blueprints (University specific) Active + 6 Years Archives. Review for continuing historical value. ADM2030 
Bookstore Management DocumentationIncluding buy-back records, cash drawer sign-out sheets, cashier balancing forms, charge forms, mark-up/mark-down sheets, merchandise return records, and special orders.4 Years Destroy ADM3010 
Department Assistance File - Classified Staff (University specific)Correspondence documenting Personnel Office services to university or college departments regarding classified staff positions. 1 Year Destroy ADM9900 
Input DocumentsCopies of records or forms designed and used solely for data input and control when the data processing unit provides centralized data input services and the program unit retains original records. Until Superseded Destroy after entered into system. ADM9900 
Organizational Charts Active + 10 YearsReview for continuing historical value and potential transfer to institutional Archives.ADM9900 
Records Destruction Records 10 Years Destroy ADM3020 
Subject Files - General AdministrativeFiles of correspondence, reports, memoranda, etc., documenting activities of general administrative offices [Note: excludes President, Vice President, Director of a School and/or Program, Dean, or Chair and other upper level administrative officers.]1 Year Destroy ADM9900 
Subject Files - President, Vice President, Director of a School and/or Program, Dean, or ChairFiles of correspondence, reports, memoranda, etc., documenting activities of these upper level administrative offices.3 YearsReview for continuing historical value and potential transfer to institutional ArchivesADM9910 
Surplus Property Records Active + 6 YearsDestroy ADM2020 
University Governance FilesFiles of minutes of boards / committees / governance groups documenting official actions of governing bodies. 3 Years Archives. Review for continuing administrative or historical value. ADM9910