General Counsel

Plant Operations & Maintenance Records

Title of Series	Description	Retention	Disposition	Retention Group
Plant Operations & Maintenance - Blueprints	The As-Built construction drawings.	Life of Building + 6 Years	Destroy	ADM2035
Plant Operations & Maintenance - Child Care Licensing Files	Records related to obtaining Food License, License to Run a Nursery/Day Care, and Building Operations License.	Active + 5 Years	Destroy	LEG2000
Plant Operations & Maintenance - Construction Projects - Construction Designs and Specifications	Written requirements and standards for materials, equipment, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architect s design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Form, Contract and Attachments, Bond, Bulletins, Shop Drawings, Change Orders, Change Order Procedure and Pricing	Active + 6 Years	Review for continuing historical value and potential transfer to institutional archives.	ADM2030
Plant Operations & Maintenance - Construction Projects - Design Review Committee	Minutes, agendas, correspondence and general information. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan.	Active + 6 Years	Review for continuing historical value and potential transfer to institutional archives	ADM2030
Plant Operations & Maintenance - Construction Projects - Environmental Impact Assessment	Used to determine potential environmental concerns existing at site prior to demolition and construction	Life of Building + 6 Years	Review for continuing historical value and potential transfer to institutional archives	ENV1010
Plant Operations & Maintenance - Construction Projects - Project Request & Program Statement	A request from the University community to initiate a project.	Active + 6 Years	Review for continuing historical value and potential transfer to institutional archives	ADM2030
Plant Operations & Maintenance - Elevator Certifications		Active + 3 Years	Destroy	LEG5020
Plant Operations & Maintenance - Laboratory Inspection Reports	Periodic inspections of laboratories	Active + 3 Years	Destroy	LEG5030
Plant Operations & Maintenance - Real Estate Records	Copies of deeds, leases, purchase agreements, appraisals, etc. documenting real property purchased or leased by the institution. Original deed maintained by Auditor of the State.	Active + 5 Years	Review for continuing historical value and potential transfer to institutional archives	LEG2000
Plant Operations & Maintenance - Residence Halls - Change in Meal Plan	Records of changes on board contracts.	Active + 5 Years	Destroy	LEG2000
Plant Operations & Maintenance - Residence Halls - HUD Reports	Annual reports filed with the federal government concerning operation of residence Halls	6 Years	Review for continuing historical value and potential transfer to institutional archives	LEG5000