Title of Series
Description
Retention
Disposition
Retention Group
|
Plant Operations & Maintenance - Blueprints
|
The As-Built construction drawings.
|
Life of Building + 6 Years
|
Destroy
|
ADM2035
|
|
Plant Operations & Maintenance - Child Care Licensing Files
|
Records related to obtaining Food License, License to Run a Nursery/Day Care, and Building Operations License.
|
Active + 5 Years
|
Destroy
|
LEG2000
|
|
Plant Operations & Maintenance - Construction Projects - Construction Designs and Specifications
|
Written requirements and standards for materials, equipment, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architect s design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Form, Contract and Attachments, Bond, Bulletins, Shop Drawings, Change Orders, Change Order Procedure and Pricing
|
Active + 6 Years
|
Review for continuing historical value and potential transfer to institutional archives.
|
ADM2030
|
|
Plant Operations & Maintenance - Construction Projects - Design Review Committee
|
Minutes, agendas, correspondence and general information. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan.
|
Active + 6 Years
|
Review for continuing historical value and potential transfer to institutional archives
|
ADM2030
|
|
Plant Operations & Maintenance - Construction Projects - Environmental Impact Assessment
|
Used to determine potential environmental concerns existing at site prior to demolition and construction
|
Life of Building + 6 Years
|
Review for continuing historical value and potential transfer to institutional archives
|
ENV1010
|
|
Plant Operations & Maintenance - Construction Projects - Project Request & Program Statement
|
A request from the University community to initiate a project.
|
Active + 6 Years
|
Review for continuing historical value and potential transfer to institutional archives
|
ADM2030
|
|
Plant Operations & Maintenance - Elevator Certifications
|
|
Active + 3 Years
|
Destroy
|
LEG5020
|
|
Plant Operations & Maintenance - Laboratory Inspection Reports
|
Periodic inspections of laboratories
|
Active + 3 Years
|
Destroy
|
LEG5030
|
|
Plant Operations & Maintenance - Real Estate Records
|
Copies of deeds, leases, purchase agreements, appraisals, etc. documenting real property purchased or leased by the institution. Original deed maintained by Auditor of the State.
|
Active + 5 Years
|
Review for continuing historical value and potential transfer to institutional archives
|
LEG2000
|
|
Plant Operations & Maintenance - Residence Halls - Change in Meal Plan
|
Records of changes on board contracts.
|
Active + 5 Years
|
Destroy
|
LEG2000
|
|
Plant Operations & Maintenance - Residence Halls - HUD Reports
|
Annual reports filed with the federal government concerning operation of residence Halls
|
6 Years
|
Review for continuing historical value and potential transfer to institutional archives
|
LEG5000
|
