International Student Employment

On Campus Employment for F and J Visa Students

The U.S. Department of Homeland Security has limited part-time employment for international students to no more than 20 hours per week during the semesters or when a student is taking classes during the summer term.  Allowing an international student to work more than 20 hours per week could have serious implications for the student and the university. International students may work up to 28 hours per week on campus when classes are not in session (winter and spring break and summer if the student is not registered for classes). International students may incur overtime and should be compensated at time and one-half per hour worked.

NOTE: On-campus employers may interview and offer employment to international students without a Social Security number, but MAY NOT allow the students to begin work before they have completed the required employment eligibility forms through the Career Services Center.

NOTE: If you are a J-1 Student you must get approval from an ISSS advisor before you begin working. If you are on a J-2 visa, you must apply for an EAD card in order to work.

The Kent State Career Services Center allows students to search for jobs on campus through CampusWorks. On CampusWorks, students log can log on and establish their eligibility to work on campus and accept job offers. Visit the Career Services Center website

Steps to On-Campus Employment for International Students

All employees are required to have a social security number. The Social Security Administration requires an

international student without a social security number to prove he or she has obtained an on-campus position, and show evidence of that employment, or a Social Security number will not be issued.

International students must complete the following steps before they may begin work

1.       Search for an on-campus job. To view job openings, go to http://www.kent.edu/career and click on the “Find Jobs & Internships”. You will log into the Experience Job & Internship Board with your FlashLine username and password, create an account, and then you may begin searching and applying for jobs. Other job search strategies include talking directly with departments of interest or visiting their websites; and networking with other students, advisors and staff.

Below is a list of the largest employing departments on campus:

Department Name
Department Website
Dining Services http://www.kentstatedining.com/dining/location_blank.html
Information Services (IS/IT) http://www.kent.edu/is/index.cfm
     --Business Computer Lab http://www.kent.edu/business/about/computer-lab.cfm
     --The Tech Spot http://www.kent.edu/is/techspot/apply/index.cfm
Library http://www.kent.edu/library/about/depts/administration/student-jobs.cfm
Student Recreation & Wellness Center http://www.kent.edu/recservices/employment.cfm

2.       Once you have interviewed and received an offer of employment, your supervisor will complete and sign Section I of the Social Security Employment Verification Form and the Student Job Offer Form. After you sign the Student Job Offer Form, you will take both of the completed forms with you.

While you have begun the employment process, you may not begin work until all required employment forms are completed and permission has been granted!

3.       Visit the Office of Global Education (106 Van Campen). The Social Security Employment Verification Form will be completed as well as the I-9 Employment Eligibility Verification Form. You will receive a list of other documents to take to the Social Security Administration Office as well as directions.

4.       Visit the Social Security Administration Office (444 Enterprise Parkway, Ravenna, Ohio) to submit your Social Security Employment Verification Form.

Be certain to obtain a Verification of Application for a Social Security Number that includes your name from the Social Security Administration.

5.       Make an appointment with the Payroll Office (330-672-8640, 236 Schwartz Center) to complete Federal, State, and City tax form.

You will need to present the following:

● Social Security Employment Verification Form (from the hiring department)

● I-9 Employment Eligibility Verification Form (from Office of Global Education)

● Verification of Application for a Social Security Number (from Social Security Administration)

6.       Visit the Career Services Center (261 Schwartz Center)  to complete the remaining employment forms.

You will need to present the following:

● Student Job Offer Form (from hiring department)

● I-9 Employment Eligibility Verification Form (from Office of Global Education)

● Tax Withholding Form (from Payroll Office)

Once you complete the employment paperwork, you will need to electr onic all y  sign  y our  “Student Employment Certification Statement” Go to  www.kent.edu/career and click on CampusWorks. Once logged in using your FlashLine username and password, click the “I accept” button to sign the Statement.

7.       To complete the hiring process, check your kent.edu email or  log into CampusWorks to confirm your acceptance of the job offer.

You will be notified via a Job Confirmation email when permission to work has been granted and your job has been activated.

8.       When you receive your Social Security card in the mail, YOU ARE REQUIRED to present your card to the following offices within 90 days. Failure to do so will result in termination of employment.

● Registrar’s Office (108 Schwartz Center)- to update your KSU Student Record with your social security number

● Payroll Office (236 Schwartz Center)- to update your KSU International Student Record with your social security number

Office locations you will visit:

Career Services Center 261 Schwartz Center 330-672-2360 http://www.kent.edu/career
Office of Global Education 106 Van Campen 330-672-7980 http://www.kent.edu/global
PARTA (Bus Service) 2000 Summit Rd. Kent, OH. 44240

330-678-1287

x-119

http://www.partaonline.org/
Payroll Office 236 Schwartz Center 330-672-8640 http://www.kent.edu/about/administration/business/business/payroll/index.cfm
Registrar's Office 108 Schwartz Center 330-672-3131 http://www.kent.edu/registrar/
Social Security Administration 440 Enterprise Parkway Ravenna, OH. 44266 1-855-863-3562 http://www.ssa.gov/

Work Hour Limits: The U.S. Department of Homeland Security has limited part-time employment for international students to no more than 20 hours per week during the semester. Working more than 20 hours per week could have serious implications for the student and the University.