FAQ for Enrollment Policy

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Frequently Asked Questions (FAQs)

What is the enrollment policy and how does it affect me?

The enrollment policy requires that graduate students enroll for at least one term each year to maintain status as a degree-seeking student (i.e., as an active student).  The purpose of specifying a minimum enrollment requirement is to foster students’ persistence in in making degree progress, and ultimately, degree completion.  In this policy, a year is defined as three consecutive terms, with summer counting as one term.  After three consecutive terms of non-enrollment (i.e., no course registration), a student is automatically inactivated as a degree-seeking student and is considered to have withdrawn from the University.  If such a student wishes to return to the same degree program, s/he must complete a new admissions application.


How long has this policy been in place?

This policy went into effect fall 2012.


What if I stopped enrolling at Kent State before the policy was in place? Do I have to submit a new admissions application?

No.  If a student was last enrolled prior to fall 2012 (i.e., before the policy was in place), s/he will be allowed to complete a Graduate Re-Enrollment form instead of a new application to return to the same program.  If a student has attended KSU since fall 2012 and did not enroll for classes within a period of three consecutive terms, s/he will need to complete a new admissions application and pay the non-refundable application fee.


I didn’t follow the enrollment policy and now I have to submit a new admissions application!  How do I know what application to submit?

If a student needs to submit a new admissions application, s/he must go to the admissions website (for domestic students or for international students) and select the appropriate application type—e.g., master’s, doctoral, educational specialist—and apply to his/her former program.  The student must complete the appropriate application and pay the non-refundable application fee.  Similar to when the student first applied to KSU, the application may include the submission of various admissions materials (e.g., test scores, letters of recommendation, goals statement).  It is up to the program to determine whether the student needs to submit new materials.


I didn’t follow the enrollment policy and now I have to submit a new admissions application!  Does that mean I have to submit new transcripts, test scores and letters of recommendation?

It is up to the program to determine whether it will need new admissions materials to make a decision about readmitting the student.  With program approval, Graduate Studies will move a student’s original application materials to his/her new application, and as such, new application materials would not need to be re-submitted.   It is the applicant’s responsibility to contact the program for approval to move application materials from a prior application to a new one, and to communicate that approval to Graduate Studies.


I didn’t follow the enrollment policy and now I have to submit a new admissions application!  Does that mean I will have to start my program all over again?

No.  If a student does not enroll for classes within a period of three consecutive terms, their student record is inactivated and they are withdrawn from the University.  If that student re-applies and is re-admitted into the former program, the student’s record will be re-activated.  Thus, the student will be able to resume their studies where s/he left off, with the caveat that the student’s previous coursework falls within the University’s maximum time limits for degree completion.


I’m a non-degree student.  Do I still need to enroll in at least one term each year?

No, this policy only applies to students who are admitted into a degree program.  However, all students, including non-degree and certificate-seeking students, are automatically inactivated after not registering for classes within a period of three consecutive terms.  Non-degree or certificate-seeking students who have been inactivated must complete the Non-Degree Student Re-Activation form in order to return to active status.


Do I have to be registered full-time to meet the requirements of the enrollment policy?

No, a student does not need to be registered full-time to maintain status as a degree-seeking student.  There are, however, other University and governmental policies regarding enrollment that apply to certain students.  Students must be aware of these requirements and meet them, including any requirements to maintain half-time or full-time status (assistantship appointments, visa requirements, federal financial aid eligibility, etc.).


Do I have to register for summer courses?

The enrollment policy requires a student to enroll in at least one term during a period of three consecutive terms, with summer counting as one term.  Thus, if a student does not register in fall and spring terms (two consecutive terms), s/he would need to register for classes in the following summer (the third consecutive term).  There are other University policies that also apply to summer enrollment, including continuous registration in thesis and dissertation hours. In addition, graduate students who are taking courses, sitting for examinations, or who defend their theses or dissertations in the summer need to be enrolled for that term.  Students are responsible for being aware of and meeting all registration requirements.


What if I need to stop attending graduate school for personal reasons?

A student may qualify for an official Leave of Absence for personal, family, financial, or other compelling reasons.  A Leave of Absence is for up to one year.  If the student needs to be away for a longer period of time, or if the student is not eligible for a Leave of Absence, his/her status as a degree-seeking student will be inactivated.  To return to active status, the student will need to complete a new application for admission to his/her program and pay the nonrefundable application fee.