Section 4.4: Grades
Student proficiency in coursework is recorded by the following letter grades:
- (4.000) Denotes "superior scholarship" for graduate students.
- (3.000) Denotes "average performance" for graduate students.
- (2.000) Denotes "below average performance" for graduate students.
- (1.000) Denotes "far below average performance" for graduate students.
- (0.000) Denotes failure.
- The grade S (Satisfactory) denotes passing performance and is used for courses where S/U grading, rather than letter grading, is permitted. The credit hours are awarded, but the grade is not counted in computing grade point averages. Work earning an S may be applied toward meeting degree requirements.
- The grade U (Unsatisfactory) denotes failing performance and is used for courses where S/U grading, rather than letter grading, is permitted. This grade is earned and is not used for students who never attended or stopped attending the courses (see NF and SF marks).
- The mark AU denotes that students have registered to audit a course. Students may audit without credit any course subject to space availability and department/school approval. An audited course is not counted as part of the course load, but students must go through registration procedures and pay the normal registration fees. An audited course cannot be applied toward a student’s degree or certificate. For graduate students, an audited course may not be counted as fulfilling the minimum course load requirements. An instructor may impose whatever attendance requirements deemed necessary upon the students registered for audit. The students must be informed of these requirements at the beginning of the semester. Failure to meet such attendance requirements subjects the students to being withdrawn from the course by the instructor. This will be accomplished by the instructor’s insertion of the mark W for the students on the final grades list.
- The administrative mark of IN (Incomplete) may be given to students who are unable to complete the work due to extenuating circumstances. Students must be currently earning a C or better grade and are unable to complete the required work between the course withdrawal deadline and the end of classes. The timeline shall be adjusted appropriate for summer sessions and flexibly scheduled courses. Appropriate documentation is generally required to support the extenuating circumstance. The student must initiate the request for the IN mark from the instructor, and it is the responsibility of the student to arrange to make up the incomplete work. IN marks must be made up within one calendar year (within three months for College of Podiatric Medicine students). Instructors are required to complete and submit an Incomplete Mark Contract to the department chair/school director at the time grades are assigned. This form includes justification for awarding the IN, describes the work to be completed for the course and specifies the grade to be assigned if the work is not completed (default grade). A copy of the Incomplete Mark Contract is provided to the student. Incomplete grades will not be counted in the computation of grade point averages until the work is completed, at which time an appropriate grade will be assigned based on the instructor’s evaluation of the work submitted and a new grade point average computed. Unless the course is completed or an extension is granted, the IN mark will automatically lapse to the grade designated on the Incomplete Mark Contract at the earliest of one of the following: (1) the default date designated on the Incomplete Mark Contract; or (2) at the end of three consecutive terms for graduate courses and after 90 calendar days for College of Podiatric Medicine courses.
- The mark IP (In Progress) may be given to students to indicate that work is in progress toward a thesis, dissertation, research, individual investigation or a similar effort that requires additional time beyond a semester. The IP mark can be utilized only in designated courses and is not used in computing grade point averages. An IP mark is used for thesis (6xx99) or dissertation (8xx99) courses during those semesters in which a student is in the process of completing a thesis or dissertation. For courses required for the degree, a final grade must be given before a degree can be granted. The IP mark when given for thesis registration remains a terminal grade if the student changes from a thesis option in the master’s degree to another degree option.
- The mark NF (Never Attended–Fail) denotes that the student neither attended one class session nor formally withdrew from the course. The NF mark counts as an F (zero quality points) in computing grade point averages.
- The mark NR (Not Reported) indicates the instructor did not submit a grade. The NR mark is not counted in computing grade point averages. For courses required for a degree or certificate, a grade must be given before a degree can be granted.
- The mark SF (Stopped Attending–Fail) denotes that the student stopped attending the course and did not formally withdraw. The SF mark counts as an F (zero quality points) in computing grade point averages and must be accompanied by a date of last attendance in the course. Faculty who cannot determine the exact date of last attendance may use the date of the last academic activity in which students participated. SF marks are not appropriate for students who stop attending after the course withdrawal deadline. After that time, grades should be based on student performance in the completion of course requirements.
- The mark W denotes that the student has withdrawn from the University or from any individual course without evaluation. For students in the College of Podiatric Medicine, this mark is given to students who withdraw prior to midterm exams. Please refer to the College of Podiatric Medicine section in the University Catalog for procedures for withdrawal. The W mark is not used in computing grade point averages.
- The mark WF is used by the College of Podiatric Medicine to denote that the student has withdrawn from the University or from any individual course/rotation with failing status after seven weeks of course instruction. The WF mark is not used in computing grade point averages.
- The mark WP is used by the College of Podiatric Medicine to denote that the student has withdrawn from the University or from any individual course/rotation with passing status after seven weeks of course instruction. The WP mark is not used in computing grade point averages.
With the exceptions of the IN, IP and NR marks, once grades are submitted, they are final and will not be changed except in cases of administrative error. Grades will not be changed by allowing the students to do additional work (e.g., retaking exams; redoing papers; submitting extra credit papers, reports, etc.) or by using criteria other than those applied to all students in the class.
In the event of a possible administrative error, the students must contact the instructor as soon as possible following the awarding of the grade. If the instructor is not available, the department chair/school director should be contacted.
For students in the College of Podiatric Medicine, requests for a grade change for posted scores (e.g., didactic exams, quizzes, lab practicals), course or rotation grades or other forms of evaluation must be submitted within seven calendar days of posting or receipt. All grade change requests for reasons other than removal of an F grade or an IN (incomplete) mark must be submitted within the first two weeks of the succeeding academic term. No challenge will be considered or adjustment made after that period.
Grade appeals for reasons other than administrative error must follow established policy and procedures for student academic complaints, see policy 4-02.3 for Kent Campus in the University Policy Register.