Section 2.3: Application Procedures
All applicants to KSU must submit the following:
- Online application and non-refundable application fee.
- Copy of official transcripts from each college or university in which 8 or more semester credit hours were attempted. Include both undergraduate and graduate work. Scanned copies of official transcripts may be uploaded as PDF files in the electronic admission application.
- Applicants need not submit transcripts of work completed at KSU. Applicants must still submit transcripts for all post-secondary work done elsewhere.
- Students offered admission to Kent State University will be required to submit official transcripts from each college or university attended where academic credit was attempted. The offer of admission will be considered “Provisional” until all official transcripts are received by Kent State University. An “Unconditional” or “Conditional” offer of admission will be awarded upon receipt of official transcripts, per the admitting program’s recommendation.
- The Division of Graduate Studies is responsible for monitoring receipt of official transcripts. If official transcripts are not received by the Division of Graduate Studies by the second week of the student’s first semester of attendance, a registration hold will be placed on the student’s records. The student will not be able to register or adjust his/her course schedule until all official transcripts have been received.
- Any significant discrepancies found between student-provided unofficial transcripts and official transcripts will be grounds for dismissal.
- Letters of recommendation.
Most programs require three letters, although some programs require two. The letters should be completed by persons who are familiar with the applicant’s educational goals and professional and/or academic ability.
- Proof of English proficiency.
All applicants whose education has been primarily outside the United States must have objective evidence of proficiency in the English language. Exceptions may be granted for applicants who have completed their education in a primarily English speaking country/territory. Check with the Office of Global Education for a list of appropriate tests, minimum test score requirements and applicable exceptions.
- Additional materials as required by the graduate program to which the individual is applying.
Once received, all application materials become the property of KSU and will not be returned. Application materials are kept for a period of one year from the date the completed online application form is submitted. After that time, materials will be destroyed. Applicants interested in admission after one year will need to reapply and submit a new application fee.
Domestic applications are received and processed by the Division of Graduate Studies. All transcripts, letters of recommendation, goal/purpose statements, vita/résumés and other required materials as specified by the program must be sent to:
Kent State University
P.O. Box 5190
Kent, OH 44242
After completing the online application form, applicants will receive notification via e-mail that the application was received. Applicants can also view the status of their submitted application using the Login ID and PIN that they created to complete the application. The Division of Graduate Studies will send applicants periodic e-mail reminders regarding any required application materials that have yet to be received.
Once all required application materials are received, the completed application form and materials are electronically forwarded to the respective program for review. The program’s review committee then forwards its recommendation for admission or denial to the academic college dean. The dean’s final admission decision is sent to the Division of Graduate Studies where it is documented on the applicant’s record. The official admission decision letter is sent by the dean of Graduate Studies. Individual programs may send additional information to applicants, such as information about graduate assistantships.
Applicants must apply as international students if they are not citizens of the United States or are not currently maintaining immigration status in the United States as a legal permanent resident, refugee or asylee. International students who wish to enter KSU should allow six months from the date of initial correspondence to the beginning date of classes to complete the application process. This will generally ensure enough time for international applicants to obtain a student visa and make international travel arrangements.
International applications are received and processed by KSU’s Office of Global Education. Applicants who require an F-1 or J-1 student visa must:
- Meet the visa eligibility requirements.
- Verify that they have the financial resources to cover their expenses during graduate study at KSU. The Financial Information Worksheet for International Students is available through the Office of Global Education. If a governmental entity is funding the student, an official letter regarding the funding must be submitted along with the Financial Information Worksheet for International Students.
The Financial Information Worksheet for International Students, proof of English proficiency and all transcripts, letters of recommendation, goal/purpose statements, vita/résumés and other required materials as specified by the graduate program must be sent to:
Office of Global Education
Kent State University
106 Van Campen Hall
625 Loop Road
Kent, OH 44242
Once all required application materials are received, the completed application form and materials are electronically forwarded to the respective program for review. The program’s review committee then forwards its recommendation for admission or denial to the academic college dean. The dean’s final admission decision is sent to the Division of Graduate Studies where it is documented on the applicant’s record. The official admission decision letter is sent by the dean of Graduate Studies. Individual programs may send additional information to applicants, such as information about graduate assistantships. If accepted for admission, the Office of Global Education will issue the form I-20 or DS-2019.
International students may enroll at KSU only if they have been admitted to a degree program, a certificate program or the post-baccalaureate teacher education program. The form I-20 (required to obtain F-1 immigration status) or the form DS-2019 (required to obtain J-1 immigration status) is issued only after the application is complete, all documents are properly verified, the applicant is admitted to a degree program and proof of funding is received.