Revised September, 2016
HH 3 - Resident Privacy & Behavior
3 - Resident Privacy & Behavior
The following policies are in effect to promote a harmonious and fulfilling living-learning experience in the residence halls. They also serve to provide safety and security measures for all residents, guests and the local community.
3.1 Complying with a Reasonable Request from Staff
Staff members are present and available in the residence halls to assist with students’ transition, provide resources and to promote the safety of the hall community. On occasion it may be necessary for staff to approach for a policy violation (i.e., noise). If this occurs, it is expected that students are respectful and that they comply with reasonable requests made by university officials (i.e., opening the room door upon request, providing photo identification for all individuals in the room, etc.). Failure to comply with a reasonable request of a university official can be an additional policy violation. University officials include but are not limited to: a University Police Officer, Resident Assistant, Security Aide, Residence Hall Director, and other members of the university staff carrying out their duties and responsibilities.
Resident identity is established by the university FLASHcard and/or a valid license or state identification card establishing age. For safety reasons, residents may be asked to identify themselves or to verify their residence status at any time.
3.12 Prohibited Uses
FLASHcards may not be borrowed or loaned.
3.13 Duty to Identify
Residents must identify themselves and produce a FLASHcard when it is requested by residence hall staff or other university officials.
3.2 Noise Policies
The residence hall community is made up of many people living together within close proximity. Policies have been established to help create an environment that is conducive to studying, sleeping and other quiet activities. Individual residents must be aware that others living around them might be disturbed by different levels of noise and take precautions to eliminate such disruptions.
3.21 Resident Responsibilities
If a resident is disturbed by unreasonable noise in the hall, it is his/her responsibility as a member of the community to request to the source(s) of the noise that the noise level be lowered or terminated. It is then the responsibility of the resident who is causing the noise to abide by that request. If the unreasonable noise continues, a residence hall staff member should be notified by calling your area desk. If a residence hall staff member becomes aware of a possible noise violation, the staff member is expected to address the situation and issue a residence hall warning, if it is determined that the noise is unreasonable. Residence Hall staff is not required to issue verbal warnings before documenting a noise/quiet hour policy violation.
3.22 Courtesy Hours
Courtesy hours are in effect at ALL times. Courtesy hours are defined as conditions under which normal and reasonable noise is not disruptive or disturbing to either students or staff.
3.23 The Difference Between Courtesy Hours and Quiet Hours
It is assumed that each residence hall has 24-hour Courtesy Hours, during which any unreasonable noise or distraction that attracts the attention of other residents and/or staff members is not compatible with a residence hall community environment. Quiet Hours are established times when each student is expected to keep noise at an extreme minimum so as to respect all residents who may be choosing to sleep or study.
3.24 Quiet Hours
Quiet hours (the absence of loud noise or distractions) exist within each residence hall (unless designated as a 24-hour quiet floor) as follows:
- Sunday - Thursday: 8 p.m. - 10 a.m.
- Friday and Saturday nights: 2 a.m. - 10 a.m.
- Final exam week: 24-hour quiet hours go into effect at 8 p.m. on the Friday preceding the exam week and remain in effect until the close of the semester.
- On long vacation weekends (i.e., a Monday holiday), weekend quiet hours will be in effect.
- Weekday quiet hours do not change for mid-week holidays or during break housing periods.
At other times, students are expected to exercise good judgment with respect to making excessive noise. (See Courtesy Hours above)
3.25 Determining Reasonable/Unreasonable Noise Levels
It is the responsibility of individual residents to maintain a reasonable level of noise during both Quiet and Courtesy hours. To determine whether or not the level of noise is reasonable, residents are expected to be aware of their community members and their surroundings, and realize that in most cases any noise heard two room lengths and/or two doors away (open or closed) is too loud.
3.26 Sound Equipment
The use of sound equipment such as stereos, iPods©, radios, subwoofers, TVs, CD players, etc., must not infringe upon the rights of others and, therefore, may not be directed outside via the room’s window or doors. Using headphones is a good idea. The use of sound equipment in which the volume exceeds reasonable levels may result in a residence hall warning. Students may be required to remove the equipment from the residence hall.
3.3 Alcohol Policies
Residence hall staff members make ongoing efforts to educate residents on the potential negative outcomes for students and the community when alcohol is used illegally and/or irresponsibly. Administrative policies regarding alcoholic beverages and alcoholic beverage containers reflect Ohio state law and university policy. The Vice President for Student Affairs, or his designee may also place further limitations on existing alcohol policies. The following policies apply on the Kent Campus of the university and in the Kent State University residence hall facilities.
3.31 Consumption and Possession of Alcoholic Beverages and Containers
Consumption of alcoholic beverages and the possession of alcoholic beverage containers (e.g., bottles, cans, decorative containers and collections) are prohibited in the following residence halls regardless of the age of the residents or visitors: Allyn, Beall, CCA, CCB, CCD, CCE, CCF, Clark, Dunbar, Fletcher, Johnson, Koonce, Korb, Lake, Leebrick floors 8-12, Manchester, Olson, Prentice, Stopher, Van Campen, Verder and Wright halls.
Consumption of alcoholic beverages and the possession of alcoholic beverage containers (i.e., bottles, cans, decorative containers and collections) are permitted in the following residence halls: CCC, Engleman, Leebrick floors 1-7 and McDowell, only if all individuals either present or assigned to the room are 21 years of age or older. Residents who are present in the room must be in possession of valid identification, and may be required to provide this identification to a university employee. Failure to have or produce identification may result in a residence hall warning or further disciplinary action. For clarification purposes, this policy will affect you if your assigned roommate is not 21 years of age or older.
In those buildings in which alcohol is permitted, beer containers may not exceed 16 ounces and wine or other alcoholic beverage containers may not exceed two liters. Alcohol cannot be consumed in a common space in the building.
3.32 Disposal of Alcohol Beverage Containers
Alcohol or alcoholic beverage containers determined to be in violation of state law or university policy will be appropriately disposed of by students at staff request. Failure to comply may result in additional disciplinary action.
Residents who return to the hall intoxicated are subject to a residence hall warning or further disciplinary action if their behavior becomes disruptive to the community or they are unable to adequately care for themselves. If hall staff members are concerned for individuals’ health safety due to intoxication, emergency services will be contacted.
3.34 Sale or Consignment to Minors
Any individual involved with the sale or consignment of alcoholic beverages to a minor is engaged in illegal activity and appropriate disciplinary action will be taken. If non-Kent State University students under the age of 18 are found consuming or in possession of alcohol in the residence hall, the Kent State University Police Department will be notified.
3.35 Parental Notification Policy
The Department of Residence Services believes that parents play an important role in their students’ success at Kent State University. Therefore, parents of residence hall students under the age of 21 will be notified by a written letter if their student has been found in violation of the residence hall alcohol policies. It is the department’s hope that parents will help their students reflect on, and evaluate the consequences of their behavior, as well as encourage the student to choose different behaviors in future situations.
3.4 DRUGS AND CONTROLLED SUBSTANCE
The illegal possession, production, sale, contribution, or use of any drugs (including marijuana), paraphernalia, or controlled substance including chemicals is in strict violation of university rules and state and federal laws.
3.41 Prescription Drugs
Any prescription drugs belonging to residents must be in the original pharmacy container from a licensed pharmacist with the resident’s legal name listed on the label.
In accordance with Ohio Revised Code Chapter 3794, smoking is prohibited in all Kent State University buildings and vehicles. In addition, ORC Chapter 3794 prohibits smoking in areas in which tobacco smoke may enter the building through entrances, windows, ventilation systems and other means. Smoking is permitted in outdoor areas at least 20 feet from building entrances, overhangs, windows, vents, loading docks or other opening to a building (Policy Register 3342-5-12.8). All employees and students share in the responsibility for adhering to and enforcing this policy. Problems should be brought to the attention of the Residence Hall Director of the building.
As a courtesy to your fellow community members, we ask all residents who decide to smoke outside the residence halls to please remain respectful of others who are entering or exiting the building. We also ask the cigarette remains (“butts”) be placed in the receptacles which will be provided in selected areas where smoking is permitted.
The use of electronic cigarettes (e-cigarettes) and other similar devices (i.e., e-hookahs) are not permitted inside of the residence halls. The use of these devices is permitted in outdoor areas at least 20 feet from building entrance, overhangs, windows, vents, loading docks or other opening to a building.
3.6 Harassment and Assault
Kent State University is committed to the principles of freedom of expression, academic freedom and a respectful quality of life. Members of the university community and visitors, under the First Amendment, have the right to hold, vigorously defend and promote their opinions, thus entering them into the life of the university, there to flourish or wither according to their merits.
While the freedom of thought and expression is the lifeblood of our learning community, the maintenance of civility is important to a meaningful exchange of ideas. Therefore, Kent State University also is committed to maintaining an educational residential and employment environment free from hostility, intimidation or harassment based on such personal attributes as race, color, religion, national origin, age, disability, identity as a veteran with a disability, or other protected veteran, gender and/or sexual orientation.
For additional information or to file a complaint of sexual harassment or sexual misconduct contact the Title IX Coordinator or the Deputy Coordinator at 330-672-8314 or the Office of Equal Opportunity and Affirmative Action at 330-672-2038 or firstname.lastname@example.org
3.61 Gender/Sexual Harassment
Unlawful gender-based discrimination, which includes sexual harassment, sexual misconduct, stalking and intimate partner violence, can interfere with a student’s ability to participate in or benefit from university academic and non-academic programs, an employee’s ability to function in the workplace, and a campus visitor’s to ability to utilize the university programs and services. Unlawful gender-based discrimination is prohibited at Kent State University.
For expanded definitions and detailed information regarding the University’s policy and expectations regarding Gender/Sexual Harassment , please see Policy Register 5-16.2.
Gender/Sexual Harassment: Sexual harassment is a form of unlawful gender discrimination and is defined as unfavorable or unwelcome treatment, made without consent and based on a person’s gender or sex, that is severe or pervasive and has the purpose or effect of unreasonably interfering with an individual’s employment or academic performance or creates an intimidating, hostile or offensive working, academic or university environment. Sexual harassment includes, but is not limited to:
a) Verbal and/or physical behavior including, but not limited to: sexually explicit jokes, insults, and taunts; obscene gestures; offensive pictorial, written, and electronic communications; and unwelcome touching.
b) Any of the conduct described in paragraphs (as above) of this rule used by an individual implicitly or explicitly as the basis for employment, administrative, or academic decisions (including submission to or rejection of any such conduct), is considered sexual harassment.
Stalking: Stalking is behavior commonly associated with gender-based harassment and violence, and is therefore prohibited by the university gender discrimination policy. Stalking is defined as engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety, fear for the safety of others, or suffer substantial emotional distress. For the purposes of this definition:
a) Course of conduct is defined as two or more acts, including, but not limited to, acts in which the stalker directly indirectly, or through third parties, by any action, method, device, or means follows, monitors, observes, threatens, or communicates to or about, a person, or interferes with a person’s property.
b) Substantial emotional distress is defined as significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.
c) Reasonable person means a reasonable person under similar circumstances and with similar identities to the alleging party.
Occurrences of sexual harassment should be reported to the Title IX Coordinator or the Deputy Coordinator at 330-672-8314 or the Office of Equal Opportunity and Affirmative Action at 330-672-2038.
3.62 Telephone Harassment and Other Media Harassment
Harassment in this section is defined as repeated, unwanted communications (i.e., telephone, email, letters, texting, internet postings, etc.). A person receiving such communications should instruct the harasser to stop contacting them. If this does not occur, the person being harassed is encouraged to keep a detailed record of the unwanted communications. Information collected should be given to University Police Services and a police report filed.
3.63 Recording Privacy
Using electronic or other means to make an audio, video or photographic record of any person in a location where there is a reasonable expectation of privacy, without the person's prior knowledge and written consent is strictly prohibited. The storing, sharing, and/or distributing of such unauthorized records by any means are prohibited. This includes but is not limited to: taking video or photographic images in shower/locker rooms, residence hall rooms and restrooms.
Kent State University students as individuals or members of registered student organizations are expressly prohibited from engaging in hazing. Pursuant to Ohio law under Ohio Revised Code Section 2903.31, “hazing” is defined as committing any act or coercing another (including the victim), to commit any act of initiation individually or with any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person. Groups and organizations, as well as individuals, can be held responsible for any act of hazing. Section 3342-4-07 of the Kent State University Policy Register contains the full university policy regarding hazing. Incidents should be reported to University Police Services and the Center for Student Involvement.
3.65 Sexual Misconduct
The university’s administrative policy 5-16.2 states that gender/sexual misconduct is a form of sexual harassment and is defined as any intentional sexual touching, however slight, with any body part or object, as well as sexual exploitation such as knowingly transmitting STI's or STD's through sexual contact by a person upon a person that is without consent. A student accused of sexual misconduct faces possible criminal, civil and administrative action. A student convicted of sexual misconduct may also be dismissed from the university.
Intimate partner violence is behavior commonly associated with gender-based violence, and is therefore prohibited by the university gender discrimination policy. Intimate partner violence includes:
a) Domestic violence. Acts of violence or intimidation committed by a current or former spouse of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim, or by any other person against an adult or youth victim who is protected from that person's acts by law.
b) Dating violence. Violence or intimidation committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the following factors: the length of the relationship; the type of relationship; and the frequency of interaction between the persons involved in the relationship.
Students who experience a sexual assault are encouraged to contact the Kent State University Police Services (phone: 911) or a staff member as soon as possible. The Office of Sexual Relationship Violence Support Services, located in the Carriage House, is available to provide support and resources for any victim or friend as well as to assist with navigating medical, student conduct, academic and counseling resources. Staff members can be reached at 330-672-8016.
3.66 Intimate Partner Violence
Intimate partner violence is behavior commonly associated with gender-based violence, and is therefore prohibited by the university gender discrimination policy. Intimate partner violence as defined in the university’s administrative policy 5-16.2 includes violence or intimidation committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim.
Students who believe they are experiencing abuse within an intimate relationship are encouraged to contact the Office of Sexual and Relationship Violence Support Services for consultation around staying in or leaving a potentially abusive relationship and planning for one’s safety when doing so.
Stalking is defined as engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety, fear for the safety of others, or suffer substantial emotional distress. According to university policy 5-16.2, course of conduct is defined as two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means follows, monitors, observes, surveys, threatens, or communicates to or about, a person, or interferes with a person’s property.
Anyone who believes they are being stalked is encouraged to document details of the course of conduct, report incidents to the Kent State University Police and to contact the Office of Sexual and Relationship Violence Support Services for support and to discuss safety on campus.
The Office of Sexual and Relationship Violence Support Services (SRVSS) located in the Carriage House, provides support services and resources for any victim (or friend) of sexual assault, intimate partner violence or stalking. The SRVSS Office provides safety planning, (a personalized, practical plan to help a student avoid dangerous situations when dealing with IPV and stalking.) The SRVSS Office staff can be reached at 330-672-8016 for services or consultation. Additional information about can be found online at: www.kent.edu/SRVSS
3.68 BIAS INCIDENT
Residence Services defines a bias incident as a non-criminal activity committed against a person or property that is motivated, in whole or in part, by the offender’s bias against race, color, religion, national origin, age, disability, sex, gender and/or sexual orientation, identity as a veteran with a disability or other protected veteran.
The Department of Residence Services at Kent State University seeks to be an inclusive community that welcomes and respects all people. Every member of our community is expected to commit to maintaining a safe, respectful, inclusive and welcoming community. Bias acts are a degradation to the core values of the department and destroy the sense of community we all share.
As such, Residence Services expects every member of the community to respond promptly to bias incidents. If an incident occurs, Residence Services staff members will follow a prescribed Bias Incident Response Protocol immediately. The protocol includes filing a police report, addressing the community needs and holding individuals accountable.
The possession of any weapon, explosive devices, fireworks or firearms is expressly prohibited in the residence halls. The following items, because of their inherent risk to cause injury and/or undue alarm among students and staff, are not permitted in the residence halls: BB guns, paint pellet guns, laser lights, sling shots, martial arts weapons, stun guns, tasers, starting guns, airsoft guns, swords, metal-tipped darts, knives (i.e., hunting knives, butterfly knives, switch blades, etc.), and any other object that Residence Services personnel deem to be a weapon.
The use of toy guns in an inappropriate or alarming manner will be considered to be behavior deemed detrimental to the university community and may result in disciplinary action.
NOTE: The Department of Residence Services reserves the right to remove from a person’s room items that are illegal or create a substantial risk or harm to people and/or property. See the Confiscation Policy on page 45 for more information.
3.8 Health and Sanitation
3.81 Needles and Syringes
The Department of Residence Services is committed to maintaining an environment that is conducive to the health, safety and welfare of all students. Therefore, it becomes necessary to adopt the following policy relative to hypodermic needles and syringes.
- Hypodermic needles should be deposited in special waste disposal container available from University Health Services.
- When full, the special waste container should be returned to health services for a new one.
- Under no circumstances should hypodermic needles or syringes be placed in university refuse containers.
Students should contact their Residence Hall Director or University Health Services (330-672-2322) if they have additional questions.
3.82 Pet Policy / Stray Animals
Due to the maintenance and sanitation problems that pets create, it has been determined that residence halls are not conducive to humane pet care. Thus, no pets (even for a short time), except fish (the fish tank capacity per room may not exceed 30 gallons), are permitted in student rooms or public areas of the halls. This policy includes the pets of guests. Residents found with an illegal animal will be asked to immediately remove it from the campus, and the student(s) will be documented for the policy violation.
Stray pets and other animals found on campus should not be taken into any university building. Students should not touch or feed animals for safety and health reasons.
University Police Services should be contacted regarding stray animals.
3.83 Chemical Ventilation
Health and beauty products that cause irritation to the eyes and nose, are toxic or flammable and require proper ventilation are prohibited within the residence halls. Such products include, but are not limited to: artificial/acrylic nail application materials. The Residence Hall Director will arbitrate any disputes and have the final decision regarding this policy.
3.9 GUESTS AND VISITATION
Residents may bring guests into the residence halls. In doing so however, the resident assumes responsibility for, and will be held accountable for the actions of their guests.
Areas including stairwells, bathrooms, lobbies, elevators and other common areas within the residence halls are subject to the guest and visitation policy.
A Guest is defined as any person who does not live in that particular hall.
A Host is defined as the resident of the hall in which the guest is visiting.
3.91 Escort Policy
All guests must be escorted by a host at all times. The Host may find it helpful to explain this policy to friends and family prior to their campus visit. The Host may not leave their guests unattended for an extended period of time (to attend class, go to a dining hall, etc.). However, a host may leave their guests unattended for a short period of time (five to 10 minutes), provided the resident is in the building and the roommate(s) of the resident hosting the guest do not object.
3.92 Visitation Policy
In all halls, 24-hour visitation is permitted among residents of that building.
While guest are visiting, hosts are responsible for any and all actions of guests that may lead to violations that occur within their rooms, regardless of whether or not they are physically present or made aware of the action.
Hosts and their guests are expected to be mindful of roommates, suitemates and other residents. Out of consideration for your roommate, his/her consent is required prior to inviting anyone for an overnight stay, provided the overnight stay does not violate the policy of that hall. Generally speaking, guests should not be staying in a host’s room for multiple (more than 2) consecutive overnight stays. Hosts should speak with their Resident Hall Director for exceptions to this policy.
Residence Services staff reserve the right to require a guest to leave the floor/building/room when the guest(s) and/or host(s) is disruptive. Residence Hall Directors, in conjunction with the Assistant Director, Residential Communities may impose limited visitation privileges to an individual, room, wing, floor or hall as a disciplinary action.
3.93 Visitation Hours
Non-resident guests are not permitted after visitation hours. Visitation hours apply to the entire residence hall unless otherwise designated by hall staff. By majority vote of the students in the hall, residents may limit the hours that guests are permitted in the hall.
Each hall has established hours, time limits, and policies for both non-resident and resident visitation. Please see the 2015-16 Viewbook (PDF) for visitation information specific to your hall.
On a weekend when the following Monday is a university-observed holiday, weekend visitation privileges will be extended through Monday evening.
3.94 Sibs and Kids Weekend Visitation – Special Visitation Exemption
The Sibs and Kids Weekend program is sponsored each spring semester by Kent Interhall Council (KIC). The term “Lil’ Sibs” refers to anyone with a nuclear or extended family (nephew, cousin, etc.) relationship to the resident. Participants are subject to university rules and regulations and all sibs must be registered with KIC. The rules and regulations for this program are:
- Sibling(s) must never be left unattended. Residents must escort their sibs at all times.
- Residents are expected to be role models for their younger siblings.
- Programming will be aimed at sibs ages five to 17.
- All residence hall policies are in effect.
- The number of sibs in one room should not exceed the number of people permitted by fire codes.
- Sibs will be permitted to stay with the resident unless there is an objection from the roommate(s) about the sib’s visit. The host is responsible for seeking permission from the roommate to have the ‘sib’ visit.
- Sibs are required to carry their identification cards at all times during the weekend.
- KIC and Residence Services reserve the right to render decisions in special situations.
- For the betterment of the community living situation, any violation of residence hall policies, the terms of the residence hall contract and those policies stated in the Kent State University Code of Student Conduct will result in appropriate disciplinary action. Any violation of federal, state or local laws will be construed as a violation of university policy.
3.95 Outside Food Deliveries
Residents are permitted to have food delivered to their hall, provided the following conditions are met:
- The resident must accept delivery of the food in their residence hall lobby.
- The resident must ensure that the entrance door is secured after the vendor leaves.
3.96 Tri-Towers Rotunda and Rosie’s Diner Access
Registration of up to two (2) guests to access the Tri-Towers Rotunda areas is available at the Tri-Towers desk from 8 a.m. – 10 p.m. daily. The residence hall student host and his/her guest(s) must both be present at the time of registration. Additional information regarding registering a guest to access the Tri-Towers Rotunda areas is available at the Tri-Towers Area Desk.