HH 4 - Personal Living Space
4 - Personal Living Space
4.1 Computing Acceptable Use Policy
Access to and utilization of Kent’s ResNet network, residence hall computer clusters, ResTel telephone services and ResTV cable television system are privileges that may be revoked. As such, this acceptable use policy must be followed in order to maintain network integrity; protect the privacy, work and freedoms of faculty, staff and students; and preserve access to networks and services external to Kent State University.
Users of ResNet, the computer clusters, ResTel, and ResTV are subject to compliance with federal, state, and local laws as well as Kent State University and Department of Residence Services policies and regulations regarding their usage. These laws, policies and regulations cover items such as electronic solicitation, forms of harassment and damage, either physically altering information or denial of service, for example, occurring to university or non-university property.
It is the student’s responsibility to become familiar with these rules and ensure that he or she is not in violation of any laws, policies or regulations. Violations will be referred to the Office of Student Conduct. Additional details are located in the policy information section on the department’s website, http://www.kent.edu/housing.
4.11 Copyright Infringement and the Digital Millennium Copyright Act (DMCA)
It is illegal to download or share copyrighted materials without the express permission of the copyright holder. If you download and/or distribute copyrighted material without the copyright holder’s permission then this is a violation of both Federal law and university policy subject to severe penalties.
If caught, you may be subject to statutory damages up to $30,000 for each work infringed and, if willful infringement is proven by the copyright owner, that amount may be increased up to $150,000 for each work infringed. The penalty for movie infringements can be up to $250,000 per movie file. In addition, an infringer of a work may also be liable for the attorney’s fees incurred by the copyright owner to enforce his or her rights, and university sanctions ranging from losing network usage rights to dismissal from the university.
For more information refer to the DMCA site at http://www.security.kent.edu/dmca.
4.2 Restrooms (Opposite Sex)
The use of designated restrooms by members of the opposite sex for whom the facility is intended is prohibited.
Only authorized university personnel may have access to or be on the roof of any residence hall building and adjoining facilities.
4.4 Room Upkeep
Students are directly responsible for the cleaning of their rooms on a regular basis. This includes vacuuming or sweeping and removing trash to the appropriate receptacles. Residence Services reserves the right to take corrective action (including cleaning the room and billing the resident) in those situations that present a health or safety concern. However, in almost every situation, the first course of action will be to ask the resident(s) of the room to remedy the situation within 24 hours.
4.5 Decorations, General Guidelines
- All decorations must be noncombustible or fire resistant and bear the label of Underwriters Laboratories Inc. (UL).
- No decorations shall interfere with safe passage or evacuation. No decorations may be placed or hung in any stairway or exit routes. Decorations may not obstruct a person’s vision or walk path in any way. Nothing is to be hung from any ceiling or draped from one wall to another in any offices, rooms or lounges (decoration of any kind, flags, posters, wires, cables, etc.).
- Exit signs, fire extinguishers, smoke detectors, fire alarm pulls, emergency lights, audible fire signals/strobe lights, exit doors, student doors, sprinkler heads/cover plates and/or any other life safety device cannot be decorated, covered or obstructed in any way. An 18-inch clearance around all safety devices must be maintained.
- Hay, straw, leaves, corn shucks, or other dried vegetation, cut evergreen trees and branches are not permitted in any building.
- Residence hall room doors, door frames and handles, both interior and exterior (student doors, exit doors, bathroom doors, lounge doors, kitchen doors, trash room doors) may not be covered with any decorations or any other combustibles.
- No decorations or any other combustibles can occupy any portion of the door space (i.e., no decoration may be attached to the wall above the door and hang down in front of the door).
- For safety reasons no electrical cords or lighting shall be hung around, attached or under any bed frame, door frame or placed underneath a carpet.
4.51 Candles and Incense
The possession of or burning of candles, incense, lanterns or similar open flame devices is not permitted in the residence halls. The Ohio Fire Code (B) Section F-402.0 “Open Flame or Light” will be strictly enforced regarding this policy. If these items are found in a student’s room, it will result in disciplinary action. Candle warmers are permitted, but only if the candle is just wax or its wick has been removed.
For religious or celebratory purposes, students should seek out their Resident Hall Director to obtain information regarding the use of Celebratory Candle within the hall. Failure to seek proper accommodations will result in a referral to the Student Conduct Process.
4.52 Lighting/Extension Cords
- Halogen light bulbs (used in desk lamps or free-standing lamps) are strictly prohibited due to the excessive heat they generate and the danger of combustion. Only desk lamps or free-standing lamps which use fluorescent or incandescent light bulbs are permitted. Torchiere-style lamps, including multi-armed or flexible floor lamps, are prohibited for safety reasons.
- Crepe paper or other material may not be wrapped around any light fixture.
- Building light bulbs may not be painted.
- Only lighting sets with an Underwriters Laboratories Inc. (UL) label may be used.
- Decorative lights used inside buildings must be the “miniature” type or rope lighting.
- No more than two 12-foot lengths of rope lighting or one set of 50 miniature lights, are permitted in a student room or living area. Lighted decorations or rope lighting may not be left unattended.
- Extension cords are to be used sparingly and must be equipped with a ground (three prong plug) and equipped with an inline surge protector. Use of the proper length of surge protectors instead of extension cords is strongly recommended.
- Power strips with safety overload circuit breaker shall be the only multi-plug adapter to be used in student rooms and/or living area. Only one power strip is to be plugged into any one outlet at one time. No other multi-plug adapters are permitted. Be careful not to over load any power strip or outlet.
- Power strips, extension cords, rope lighting and decorative light sets shall not have a pinch point, shall not run through any door openings or be covered by rugs or clothing. They shall not be wrapped around or attached to any bed, furniture or ceiling. All electrical cords, lights and power strips must have at least 18-inch clearance from all combustible and flammable materials and shall not become a trip hazard.
- Removal of university-installed light bulbs, fluorescent tubes, etc., is not permitted. Residents may not install fluorescent black lights or remove light fixtures due to the fact that they do not allow an unobstructed view into the room.
- In the event that a university-provided light does not work, residents should place a FlashTrack at https://flashtrack.kent.edu (see page 13).
4.53 Holiday Trees
- Live or cut trees are not permitted in any university-owned building.
- Artificial trees must be certified as being a fire-resistant material. Trees that do not meet this requirement will not be permitted. No metallic trees are permitted.
- Artificial trees (taller than 24 inches) are permitted in reception areas, lobbies of academic and service buildings and in main lounges that are either on the ground level or main floor ONLY.
- Fire extinguishers must be nearby.
- Live evergreens of any kind (branches, boughs, swags, festoons, etc.) are not permitted.
- Only artificial holiday trees 24 inches tall or less are permitted in student living areas.
Students are not permitted to paint the interior of residence hall rooms or residence hall public areas (e.g., floor, wing, restrooms, lounges, lobbies).
4.6 Combustible Materials
Because of the combustible nature of the following materials, they may not be stored in the residence halls: oxygen tanks (except when permission is granted for medical reasons) or flammable liquids (gasoline, lighter fluid, charcoal, etc.). The storage of gasoline-powered mopeds, motorized scooters, etc. in the residence halls is prohibited.
The possession and/or use of fireworks (including sparklers and caps) is expressly prohibited in the residence halls. Disciplinary action may result in dismissal from the university.
University furnishings are provided in student rooms and other residential areas. Furnishings are not to be removed from their intended/original location or removed from campus. Lounge and lobby furniture is provided for the community and not for personal use. Furniture no longer needed as a result of lofting beds must remain in the student’s room unless otherwise authorized by the Department of Residence Services. Waterbeds are not permitted.
4.71 Microfridges, Refrigerators/Freezers, and Microwaves
A personal or rented microwave (not to exceed 700 watts), microfridge, or compact refrigerator (not to exceed five cubic feet) is permitted only in the following buildings: Leebrick Hall, and Twin Towers (Beall, McDowell). All other residence hall rooms currently contain one Kent State microfridge or full size refrigerator. Therefore, students in these rooms may not bring additional microfridges, microwaves or compact refrigerators.
Due to power consumption restrictions, only one of the following four options is permitted in each student room. Each of these appliances must be directly plugged into a wall outlet.
- One Microfridge OR
- One microwave (not to exceed 700 watts) OR
- Two compact refrigerators (not to exceed 5 cubic feet each) OR
- One microwave (not to exceed 700 watts) AND one compact refrigerator (not to exceed 5 cubic feet).
4.72 Ceilings/Walls/False Barriers
Student room ceilings and walls should be kept in the best condition possible. Nails, adhesive tape, glue, screws and tacks should not be used. Residence Services suggests the use of picture hanging strips or a non-aggressive tape (i.e. painter’s tape) to hang personal items on the walls. These materials are less likely to leave residue or damage on the walls. Residents will be charged for any adhesive residue, nail holes, or other marks on their walls that were not noted on the Room Condition Report (RCR) when they checked in.
Sheets, tapestries, furniture or any other objects that create a barrier or a false wall that obstructs a clear view of the room including all four corners are not permitted. In an emergency such barriers could hamper entry by university personnel and prove to be a life safety hazard to the residents and guests of the room. No items may be attached to the ceiling at any time. When arranging the furniture in your room, large items including lofts, bunk beds, wardrobes, desks, and bookcases must be arranged to allow at least two feet of space between the item and the window. The two foot clearance is to ensure the windows are not blocked in case of emergency.
4.73 Electrical Appliances
Appliances are defined as any electrical device with the primary purpose of cooking, preparing or preserving food or generating heat. Students shall not leave cooking food unattended in any area of the residence halls or leave unattended heat-generating devices such as irons. Unattended cooking, etc., could be considered negligent behavior, and may result in disciplinary action. Cooking is the number one cause of fire alarms.
Appliances NOT Permitted in the Residence Halls:
- Devices with un-enclosed heating elements
- Toaster ovens
- Lava Lamps
- Window/portable air conditioners or space heaters
- Indoor grills are not permitted in the Residence Halls. Examples include but are not limited to the following:
- George Foreman
- Hamilton Beach
- Ron Popeil
- Black & Decker
- Presto Pizzazz
Food Preparation and Preservation Appliances Permitted:
- Automatic, pop-up toaster
- Crock pot or slow food cooker
- Sandwich maker
- Waffle iron
- Food processor
- Portable or stand mixer
- Automatic coffee maker (with fully enclosed heating element)
- Hot pot (with fully enclosed heating element and automatic shut-off)
- Corn popper (with fully enclosed heating element and automatic shut-off)
Heat Generating Appliances Permitted:
- Clothes iron (with temperature settings)
- Curling iron
- Hair straightener/flat iron
- Fish aquarium heater
- Hair dryer
- Hair rollers
- Heating pad (with temperature settings)
- Electric blanket (with temperature settings)
Any food preparation/preservation or heat-generating appliance not listed above must be approved by the residence hall director.
Electrical appliances and devices (including but not limited to refrigerators, microfridges, microwaves, etc.) MUST NOT be placed in a closet due to poor ventilation and combustibility. Microfridges must not be located under lofted beds or behind a room door for the same reason. Additionally, microfridges, microwaves and refrigerators must be plugged directly into a wall outlet; they are not permitted to be plugged into a surge protector or extension cord. Misuse of electrical appliances by not following these guidelines is considered a fire hazard in addition to a policy violation.
For further information, please refer to Section 4.36 on lighting and extension cords.
NOTE: See section 4.4 above for information regarding microwaves, compact refrigerators and microfridges.
4.74 Lofts/Bunk Beds
Residence Services provides loftable furniture in all residence halls except Beall, McDowell, Leebrick, and Van Campen. Students who choose to adjust the configuration of their bed furniture must be performed in accordance with the guidelines provided on the Residence Services website. If a student chooses to adjust the furniture configuration, all University provided furniture must stay in the room.
Non-university owned lofts may only be brought into student rooms in halls where loftable furniture is not provided (Beall, McDowell, Leebrick and Van Campen). The university is not responsible for injuries to the occupants of the room or their guests during and/or after completion of the work as a direct result of the construction and/or use of the loft. Students are responsible for ensuring that the lofts are safely constructed and maintained. Students are also responsible for any damage of university property or injuries to any person as a result of the installation, use, or removal of a loft. Guidelines for building your own loft structure can be found on the Residence Services website. Please note, all University provided furniture must stay in the room. If students are unsure about the construction of their loft, they are encouraged to request an inspection through their residence hall director.
For safety reasons, students are not permitted to construct double lofts or triple bunk bed configurations.
4.75 Windows/Removal of Screens
The throwing, dropping, hanging, etc., of objects (baseballs, basketballs, Frisbees, water balloons, water containers, shaving cream, etc.) from a residence hall window is prohibited. Throwing objects through a window into a room is prohibited. Entering or exiting a residence hall by way of a window also is prohibited and will result in disciplinary action.
The removal of window screens is strictly prohibited. Students will be assessed a charge for replacement of missing window screens. Centennial Court screens must be “in place” and closed at all times.
In accordance with the Ohio Revised Code, any form of gambling, including the following is prohibited in all Kent State University residence halls:
- scheme of chance for profit
- game of chance for profit
4.9 Fire Safety and Prevention
All residence halls have a fire-alarm warning system to alert the occupants of fire. All fire alarm systems are tested each semester. Any person who intentionally causes a false alarm, initiates or circulates a report or warning of an alleged or impending fire, explosion, crime or other catastrophe when such a report or warning is known to be false, is guilty of Inducing Panic (Section 2917.31 of the Ohio Revised Code). Inducing Panic is a misdemeanor of the first degree and is punishable by up to a $1,000 fine and six months in jail. Causing a false alarm, whether with knowledge or by negligent behavior, may result in disciplinary action. If causing a fire alarm results in physical harm to any person or property, the violator is guilty of a felony of the fourth degree, which is punishable by up to a $2,500 fine and five years in jail.
4.91 Fire Extinguishers
Fire extinguishers are placed in all buildings at strategic locations for extinguishing small fires. Fire extinguishers should not be tampered with or used for purposes other than extinguishing fires. It is illegal to use this equipment for anything other than firefighting. Violations will result in disciplinary action.
4.92 Sprinkler Systems
Centennial Court, Engleman Hall, Korb Hall, Tri-Towers, Twin Towers, Johnson Hall, Stopher Hall and the first floors of Dunbar and Prentice Hall:
Rooms and corridors are equipped with heat-activated sprinkler heads connected to the fire alarm systems. Tampering with, covering, hanging items from or removing any part of the sprinkler system will result in disciplinary action.
4.93 Smoke Detectors
System smoke detectors are installed in the sleeping rooms and hallways in all residence halls. These smoke detectors are connected to the fire alarm system for the building. When the room smoke detector is activated the smoke detector will start sounding.
However, the building fire system may not sound; if this happens please close your door, leave your room and call the Kent State University Police at 330-672-2212. Do not re-enter your room until the smoke detector stops sounding.
There should be an 18-inch clearance around any fire safety device. This includes smoke detectors, sprinkler systems, fire extinguishers and pull stations. Do not hang or attach anything to these devices.
Tampering with any fire safety device including covering a device (smoke detector, room speaker, sprinkler system, etc.) will result in disciplinary action.
NOTE: When the building fire system has activated, everyone in the building or complex must evacuate.
4.94 Fire Safety Room Inspections
In an effort to help educate residents about fire safety issues in their rooms, and to promote the safety of students in the residence halls, the Department of Residence Services conducts Fire Safety Room Inspections during the third or fourth week of each semester. During the inspections, Resident Assistants (RAs) will enter students’ rooms to visually look for fire safety issues to bring to residents’ attention.
The Fire Safety Room Inspections will be announced at least 24 hours in advance so that residents can arrange to be present if desired. Inspections will be completed by a minimum of two staff members. Staff will only inspect items that are in plain view (no closets, drawers or refrigerators will be opened).
Some items that RAs will be looking for include non-permitted lamps, decorations on the ceiling, smoke detectors covered, candles and incense, unsafe electrical cords, doorway obstruction and electrical outlet overloading. Information about items that are permitted/not-permitted can be found in the Hallways Handbook. Students will be expected to correct any identified safety violation within 24 hours. While RAs are looking for fire safety violations, any other policy violations will be documented accordingly.
4.95 Fire Evacuation Procedures
The following emergency instructions in case of a fire are also posted on the back of the student room doors. State law, as well as residence hall policy, requires that all students leave the building, including their rooms and/or public areas, whenever a fire alarm is sounded.
- WALK, do not run, TO THE NEAREST EXIT.
- Close the door to contain fire area.
- Activate the building fire alarm. Pull the station located by the exit.
- Evacuate the building. NEVER USE THE ELEVATOR.
- Call 9-1-1 EMERGENCY to give the name of the building and fire location.
- Never re-enter a burning building.
- Distance yourself from the building (see meeting locations below) to allow fire department access.
During a Fire Alarm or Building Evacuation, please exit the building and report to your designated meeting place for accountability and further instructions:
- Fletcher and Manchester – Grassy Area between Fletcher/Manchester
- Allyn and Clark– Grassy Area between Allyn/Clark
- Twin Towers – Grassy Area between Allyn/Clark
- Wright and Koonce– Basketball Court
- Leebrick– Volleyball Court
- Korb – Eastway Center Steps
- Engleman – Oscar Ritchie
- Prentice – Dunbar Hall
- Dunbar – Prentice Hall
- Van Campen – Front Parking Lot
- Verder – Parking Lot between Verder and Prentice
- CCA and CCB – Grassy Area between CCA and CCB
- CCC and CCD – Grassy Area between CCC and CCD
- CCE and CCF – Grassy Area between CCE and CCF
- Lake and Olson – Grassy Area between Lake/Olson and Stopher/Johnson
- Stopher and Johnson – Grassy Area between Lake/Olson and Stopher/Johnson
IF YOU ARE TRAPPED:
- KEEP THE DOORS CLOSED. Seal cracks and vents if smoke comes in. If trapped in a room and there is no smoke outside, open the window.
- SIGNAL FOR HELP. Hang an object out the window (a bed sheet, jacket, shirt) to attract the fire department’s attention. If there is a phone in the room, call the fire department and report that you are trapped. Be sure to give the room number and location.
- SOMETIMES IT IS SAFER TO STAY IN PLACE. If all exits from a floor are blocked, go back to the room, close the door, seal the cracks, open the window if safe to do so, wave something out the window and shout or phone for help.
- ALL CLEAR. No person should return to the building unless an “all clear” is given by the fire department personnel.
NOTE: The entire building must be evacuated any time an alarm is sounded. Failure to do so will result in disciplinary action. This procedure should be followed every time the fire alarm is activated.
4.96 Lock out/Temporary Key/Keycards
A lost room or building entrance key card should be reported immediately to the Area Desk.
This will give Residence Services personnel permission to enter the room and re-program the lock. Residents are responsible for the cost of re-programming and for the replacement of all lost key cards (and stolen key cards if claimed, but not reported to the campus police).
Rooms may also be re-programmed if a temporary key card has not been returned to the area desk by 11 p.m. of the day in which it was obtained (see Temporary Key policy below) and appropriate charges to the resident will result. Duplicate room or hall key cards are not permitted and will result in disciplinary action. Please refer to the controlled access policy for additional information.
The safety and security of residents is of paramount importance to the Department of Residence Services. Students also collectively share in the responsibility of taking steps to ensure the safety of themselves and fellow residents. The safe-guarding of the hall or room key card is a critical component of the overall safety and security plan for the department.
There are at times residents will need to utilize a temporary key in order to gain access to their room (for purposes of clarity, a key is defined as a key card). The resident may obtain a temporary key from the area desk assigned to their hall.
The following policies and procedures apply:
Keys and keycards are the responsibility of the resident. The area desk will order a new keycard at no charge for approved room/hall changes, broken, or non-functioning keycards. New keycards are issued within 24 hours except on weekends and holidays. It is the responsibility of the student to pick up their new keycard within 24 hours of notification by the area desk that the keycard has arrived. If room/hall changes are not completed in the allotted time or if there is a delay in the student picking up the new keycard a fee of $25 will be applied to the student’s Bursar account for programming a new keycard.
Students may appeal key charges in writing to the Clerical Coordinator for the area desk that issued the key charge(s). Appeals must be completed within two weeks of the email notification to the student that a charge has been assessed. If a student would like to have the appeal reexamined, the student should contact the Assistant Director for Residential Communities of their area by email. Students should allow 5 business days for response to the appeal reconsideration requests.
Appeal requests received after the charges have been on the student account for 30 days or more will not be considered.
Each resident is allowed four (4) lock out incidents per academic year without charge; (defined as the first day of classes in fall semester to the official move-out date in spring semester). Beginning with the fifth lock out incident, the student will be assessed a $5 charge for that, and each successive lock out. This charge will be billed to his or her Bursar’s account.
If the area desk is closed and a staff member of Residence Services has to be contacted to assist a locked-out resident in gaining access to their room, the incident will be documented and reported to the Area Desk. The incident will be counted as a lock out.
The resident and roommate(s), if any, are the only persons allowed to check out a temporary key for that room. The resident must produce photo identification prior to the issuance of a temporary key; if this is not available, a desk staff member will ask a series of questions to ensure that the student is indeed an occupant of the room for which the key is being requested.
Residence hall keys are not to be transferred, given to any other individual, or duplicated. Violation of this policy will result in disciplinary action. Repeated infractions of the temporary key policy pose a safety and security risk to fellow residents. If the assigned Residence Hall Director believes that a resident’s negligence in this area constitutes a risk to other students, the RHD may require the offender to meet with him/her or their designee to discuss the issue.