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Personal Leave is converted from sick leave at the time it is used.  Personal leave is intended to cover absences due to mandatory court appearances, legal or business matters, family emergencies, unusual family obligations, weddings, religious holidays, or any other personal matter.

Classified and unclassified employees with a continuing appointment, not represented by a collective bargaining unit, are eligible to convert accrued sick leave to paid personal time, so long as they retain a balance of at least 120 hours (60 hours for part-time employees) of accrued sick leave.

Procedure:

1. An eligible employee is expected to request conversion of accrued sick leave to personal leave in advance. 
2. The employee initiates the request by submitting a Request for Leave of Absence form to his/her immediate supervisor for approval. 
3. Once the employee’s supervisor approves the request for paid personal leave on the Request for Leave of Absence form, a copy of the approved form should be retained by the employee and the form should be forwarded to Human Resource Services for processing and retention.
4. Classified employees must also indicate the usage of approved paid personal leave in Kronos.  Employees not using the Kronos system should record personal leave on their time cards (classified employees), or on a Request for Leave of Absence form (unclassified employees). 
5. Payroll will deduct the usage of approved paid personal leave from the accrued sick leave of classified employees.  Human Resource Services will process the approved paid personal leave on the Request for Leave of Absence forms for unclassified employees.

Limitations:

1. The requesting employee must have a minimum of 120 hours of accrued sick leave after conversion of any sick leave to personal leave (60 hours for part-time employees).  Employees may check their accrued sick leave balances by logging onto FlashLine, then going to the My HR Tab. The approving supervisor and the employee are responsible to ensure that the employee has enough accrued sick leave to meet the minimum requirements required above. 
2. The maximum accrued sick leave which can be converted in any fiscal year to personal leave is 4 days (32 hours) for full-time employees and 3 days (24 hours) for part-time employees. The approving supervisor and the employee are responsible to ensure that the employee does not convert more than the maximum amount permitted for any fiscal year.
3. The maximum accrued sick leave which can be converted in any fiscal year to either vacation or vacation/personal leave is 5 days (40 hours) for full-time employees and 3 days (24 hours) for part-time employees.
4. Classified employees who converted 40 hours of accrued sick leave to vacation in September 2004 will not be eligible to convert accrued sick leave to personal leave until the fiscal year beginning July 1, 2005.
5. Unclassified employees will be able to convert accrued sick leave up to the maximum of 4 days (3 days for part-time employees) effective February 1, 2005.

AFSCME employees should refer to Article 27 of the AFSCME Agreement for additional information regarding leaves of absence.