Marriage creates a need to adjust your participation in several available benefit programs and provide the university with updated personal information. You may also wish to review your federal, state and, if applicable, city tax withholding elections. The following is a checklist of issues for you to consider.
Personal Information Update
You will need to complete and return a Change of Employee Personal Information Form in order to change any of these items: name, address, phone, title, marital status, emergency contact, or to add/delete dependents on any of the current benefit plans. You can also change your mailing address and/or emergency contact information by logging into FlashLine, clicking on the MyHR tab and selecting Personal Information under Employment Details.
You will need to complete and return a Group Insurance Enrollment Form (found in the HR Forms Library) to change your enrollment in the medical, dental, vision plans. This includes changes for single/family coverage or opt-out of the coverage and designation of a primary care physician for any covered family members. Under Internal Revenue Service regulations, you must submit this form to the Benefits Office within 31 days of your marriage if you wish to make any changes.
Flexible Spending Accounts
If you wish to enroll in a Dependent Care and/or Health Care Reimbursement Account or if you wish to change your level of participation in one of these accounts, you must complete a new Flexible Spending Account Enrollment Form (found in the HR Forms Library) Under Internal Revenue Service regulations, you must submit this form to the Benefits Office within 31 days of your marriage if you wish to make any changes.
Payroll Tax Withholding
If you need to change your federal, state or local income tax withholding you should contact the Payroll Department at 330-672-2637 or you can obtain most forms on the Kent State University Payroll web site. All completed forms must be returned to the Payroll Department.
Life Insurance beneficiary
If you need to change the beneficiary for the group term life insurance provided to you by Kent State University, you must complete and return a Change of Beneficiary Form (found in the HR Forms Library) Completed forms should be sent to the Benefits Office, Wright Hall, 1st Floor.
You should contact the retirement system in which you participate (OPERS, STRS or ARP Provider) to update beneficiary information and any personal information which has changed. For an up-to-date list of ARP, 403(b) and 457 vendors, click HERE or visit the HR Forms Library. Please keep in mind that the university cannot change your personal information with the retirement systems; you must contact them to make any changes.
If your new spouse plans on attending Kent State or is currently enrolled, you should review the Tuition Waiver eligibility before applying for the benefit.