FAIR LABOR STANDARDS ACT (FLSA)
The Fair Labor Standards Act (FLSA) sets minimum hourly wage, overtime pay, equal pay, record keeping and child labor standards for employees covered by the Act. Non-exempt status Kent State employees are covered by FLSA. This Act also addresses which employees are exempt (see definition below) from specific provisions of the act, such as overtime pay. Administration and enforcement of FLSA and related statutes are the responsibility of the Department of Labor. Kent State must comply with both federal and state wage regulations. (Policy 3342-6-07.4, Policy 3342-6-07.7, Policy 3342-6-07.9)
Non-Exempt Status Employees
Non-exempt status refers to an employee who is paid based on the type of work performed. Non-exempt employees are paid by the hour for all time worked and are required to account for all time worked as well as the use of sick, vacation, and other leave time. Non-exempt employees are entitled to overtime pay at a rate of not less than one-and-one-half times their regular hourly rate of pay after 40 hours of work in a given workweek.
Exempt Status Employees
Exempt status is determined by how an employee is paid, how much an employee is paid, and the kind of work an employee performs. Generally, exempt employees are compensated on a salary basis. The nature of exempt positions may require employees to work more than regularly scheduled hours in a given workweek. Exempt employees are not eligible for overtime pay, not covered by the overtime pay provisions of the federal FLSA, nor subject to a reduction in pay based on quality or quantity of work.
Full or Part-Time Status
Faculty, classified and unclassified staff may be employed on a full- or part-time basis. Full-time employees are those with a 40 hour per week assignment (or its equivalent) for at least nine months. Full-time NTT faculty who are appointed after the start of the academic year and have an appointment of less than nine months will be deemed to have full-time status for the purpose of benefits eligibility, if their offer of appointment explicitly includes a statement of the university's intent to offer a nine-month appointment in the succeeding year. Part-time faculty and staff may be eligible for some university benefits.
Additional Status Designations for Classified Employees
Hourly classified employees are further designated to have one of the following statuses:
Probationary Period â€“ The probationary period constitutes a trial or testing period for the employee at the beginning of an original appointment, or immediately following a promotion. During the probationary period (generally 120 days) an employee may be terminated or reduced in pay grade.
Temporary â€“ An employee who is appointed for a limited time, fixed by the appointing authority, for a period not to exceed four months.
Grant Position â€“ An appointment funded by a grant. The length of the appointment is determined by the duration of grant funding.
CIVIL SERVICE TESTING
Several classifications at Kent State require that individuals pass a Civil Service exam. Applicants will be notified regarding date, time and exact location of the test. All applicants will be required to present photo identification prior to taking the exam.
When an applicant receives a passing score, his/her name is placed on an eligibility list. The list is arranged according to examination scores from highest to lowest and is used to fill vacancies as they occur. When a department has a vacancy, it receives the names of 10 eligible candidates from which to choose. The names of those not chosen within two years are removed from the list. To become eligible after this period of time, a candidate must retake and pass the exam.
Applicants who are residents of Ohio and who have been honorably discharged from active duty in the U.S. military are eligible to receive an additional credit of 20 percent on their exam if they obtain a passing score. Proof (i.e., copy of the DD-214 showing the type of discharge) must be submitted on or before the exam date or with the job application. No credit is given if proof is submitted after the exam date.
NEW HIRE ORIENTATION
Training and Development
New Hire Orientation is offered bi-weekly on Monday at Terrace Hall so that new employees have full access to the HR staff. Employees are strongly encouraged to attend orientation as close to their first day of employment as possible.
NEW FACULTY INSTITUTE
Employees can view their training program history at any time by clicking on the My Training link found on the Training homepage. All training information can also be found in FlashLine under the MyHR tab, Learning Opportunities channel. For a complete list of offerings across the university, go to www.kent.edu/hr/register and click the links for facilitator-led or online courses.
Check for career
opportunities on our
Online Recruitment System
EMPLOYMENT OF RELATIVES
Kent State has no objection to the appointment of members of families throughout the university, regardless of relationship, so long as one family member is not in a position to influence a decision in favor of or against the other. (Policy 3342-6-04.2)
RECOGNITION AND SERVICE AWARDS
President's Excellence Award
The President's Excellence Award recognizes Kent State staff for demonstrating exceptional performance in advancing one of the university's excellence agenda goals during the previous fiscal year (July 1 through June 30). Full-time classified and unclassified employees at all campuses who have been employed by the university for a minimum of one year are eligible to be nominated. For more information, go to www.kent.edu/about/administration/president/excellenceaward.
Milestone Years of Service
Staff employees are recognized when they reach milestone years of continuous service with the university. Classified employees receive a certificate and a service achievement award â€” in the form of a cash payment â€” at every five-year milestone. (Policy 3342-6-07.11) Unclassified employees receive a certificate and a gift at every five-year milestone. Employees receive a gift catalog and instructions for ordering the gift of their choice.
Twenty Year Club
The Twenty Year Club honors classified and unclassified employees who have 20 years of continuous service at Kent State. The dinner program was established in 1966 and is held every year in the spring. More information is available at www.kent.edu/hr/employee/recognition/20yrclub.cfm.
Office Support Staff Recognition
Each spring Kent State hosts a luncheon and program to recognize employees who provide office support in departments throughout the eight campuses. The program is held in April in conjunction with the national observance of Administrative Professionals Day.
Diversity Trailblazer Award
The Diversity Trailblazer Award is a university-wide award that recognizes faculty, staff or a departmental group for their significant contributions to enhance diversity and inclusive excellence at Kent State. The recipient of the award must have demonstrated outstanding leadership, excellence and accomplishments in the area of inclusive excellence in action. More information is online at www.kent.edu/diversity/trailblazers.cfm.
*NOTE: Employees receiving gifts should contact a tax consultant to determine if IRS regulations apply. (Policy 3342-7.02.14)