Protocol for Dignitary Visits

The following procedures will be observed for international and government visits to Kent:

Faculty to Faculty

• Departments should coordinate faculty/deans visiting Kent from other universities.
• OGE should be informed.
• If an agreement/MOU results, OGE must be involved prior to signing.

Senior Representatives

• OGE will coordinate visits by senior representatives (Provosts, VP, Director) and/or government officials.
• In the case of government official(s), OGE will interface with Governmental Affairs.
• Whenever possible, the counterpart/KSU representatives (same or similar rank) should be invited.

Coordination will include the following:

• preparation of an official letter of invitation when required;
• transportation (airport transfers, if required; advice on car rentals or escort to meetings);
• lunch (such as at the Schwebel Room) or dinner at a local restaurant;
• tour of campus;
• coordination of meeting(s) with counterparts;
• selection/presentation of gift(s);
• table flags of US and visiting country;
• lodging (occasionally provided when reciprocated).

Whenever possible, a 2-3 week notice is requested.