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SMS Use Policies

Kent State University University Libraries
Student Multimedia Studio Acceptable Use Policies

  1. Use of the Student Multimedia Studio (SMS) is limited to currently enrolled Kent State University students. During peak use periods, the SMS reserves the right to give priority to students working on multimedia presentations to fulfill course assignments.
  2. The SMS Workstations are not to be used for email, instant messaging, gaming, web browsing, or for the downloading of music or video files unless associated with the creation of a presentation.
  3. Students are advised to have a Multimedia Consultant demonstrate the proper use of hardware and/or software prior to beginning a project to assure that all settings are correct for that particular project. During periods of high demand, SMS Multimedia Consultants may only be able to provide basic instruction in the use of SMS equipment and software. During these periods, students requiring more extensive instruction should schedule an appointment with the SMS manager for more comprehensive assistance.
  4. The SMS Presentation Authoring Workstations are available on a first-come, first-serve basis.  However, the Non-Linear Video Editing Workstations and removable video hard drives may be reserved in advance according to posted SMS Procedures.
  5. Under no circumstances are students permitted to modify system hardware configurations or install software.
  6. Users must abide by current copyright law. For more information about current copyright law click here or visit the US Copyright Office website.
  7. Students are expected to work so they do not interfere with or disturb other students using the SMS. Students working with audio should bring personal headsets or keep audio levels turned as low as possible. Cell phone use is not permitted.
  8. The SMS endorses the Library Bill of Rights and the Freedom to Read statement of the American Library Association. While the SMS does not censor access to material or protect users from offensive and/or inaccurate or incorrect information, it fully supports the University's commitment to civility as key to the meaningful exchange of ideas. Therefore, no public SMS workstations are to be used with the intent to intimidate, harass, or display hostility toward others (e.g. hate literature, pornography). Users are also asked to be sensitive to material that others in a public place might find offensive.
  9. The Student Multimedia Studio and its employees are not liable for any loss, damage or expense sustained by any user, due to the use of the SMS services, equipment, software, advise or information.

Approved by University Libraries Council
March 1, 2006

General multimedia / scanning workstations

  • Access is first-come, first serve at this time but is limited to currently enrolled Kent State University students for the purposes described in the Acceptable Use Policies listed above.
  • These workstations have scanners and can be used to create Powerpoint presentations, Web Pages, graphics, animation and limited digital video.

Video editing rooms:

  • Reserve an editing room for up to 4 hours per day.
  • When your reserved time is up, please leave if someone is waiting to use the room.
  • It is your responsibility to allow sufficient time for completing a project, especially burning DVDs. Allow at least 2-3 times the length of your video for rendering and burning a DVD!
  • Files saved to the computers' internal drives will be erased without notice unless you have an SMS Consultant rename and record your use of the drive. However, since files can still be erased by others using this system, if your files are important you should use your own external drive for your projects.

Camcorder equipment checkout:  

  • SMS camcorders can be checked out at the Circulation Desk on the 1st floor of the University Library. These camcorders are intended for student use for projects assigned by faculty. For information about specific camcorder loan policies and procedures or to reserve a camcorder, click here.
  • Faculty and staff who need camcorders should contact Teleproductions at 330-672-2810 or the Faculty Professional Development Center at 330-672-2992.