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Mail Preparation

Below are the following standards Mail Services must adhere to regarding US Postal Service guidelines. Please feel free to print a copy of the templates or you may call Mail Services for the actual template.

Campus Mail

 Inter-campus mail can be sent using either the small or large interdepartment envelopes. Mail Services sorts by department.  Always include the department name and if desired the recipient's name.  To ensure proper delivery of the mail DO NOT USE DEPARTMENT ABBREVIATIONS.  Please be sure to cross out all old addresses on the envelope.

Separating Mail

Each department's mail center must have three trays, tubs, or boxes marked for their outbound mail pieces. The trays, tubs, or boxes should be labeled:

  1. CAMPUS MAIL
  2. OUT GOING MAIL/DOMESTIC & INTERNATIONAL (All International Mail should be bound by rubber bands.)
  3. STAMPED MAIL

The Campus, Out Going, and Stamped mail will be picked up by Mail Services when the morning mail is delivered. Mail Services handles a great deal of volume and it is important departments separate their mail so Mail Services can process the mail in a timely manner.

Pick-Ups

Due to the commitment time frame of the morning mail, the morning delivery driver may not always be able to take the large volumes of mail with him/her. Any mailings that are too large to be included with the Campus, Out Going, and Stamped mail can be picked up by the afternoon driver. Please contact Mail Services at 22164, by 12:30PM to schedule a pickup.

Outbound Mail

The afternoon shuttle truck must depart Mail Services at 3:45PM in order to arrive at the Kent Post Office by 4:00PM (Monday - Friday). All Parcel Post, large envelopes (flats), accountable mail, and all other mail is taken to the Kent Post Office on a daily basis (Monday - Friday).

All letter size envelopes are picked up at 2:00PM by a Pre-sort company. In order to receive our discount and have your mailings go out that same day, the mailings must be processed by 2:00PM that day. If after 2:00PM, you would still like to receive the presort discount, the mailings will be processed for the next business day.

Please provide Mail Services specific instructions if necessary.