7 - 02.14
Administrative policy regarding awards and prizes for employees
- Policy statement. Awards and prizes may be conferred to an employee only if awarded through:
- A documented program developed, communicated, and implemented by the appropriate executive officer; or
- A sanctioned university-wide or divisional program established for recognition of employees.
- Implementation.
- Cash awards and prizes.
All cash and cash equivalent awards and prizes must be processed on a personnel action form for proper income and tax reporting purposes in the calendar year in which they are conferred to the employee. - Non-cash awards and prizes.
- All non-cash awards and prizes with a value greater than twenty-five dollars must be processed on a personnel action form for proper income and tax reporting in the calendar year in which they are conferred to the employee. The greater-than-twenty-five-dollar-limit applies to the total of all non-cash awards and prizes conferred to an employee in a calendar year. They are considered taxable to the employee unless they qualify as one of the following exceptions:
- De minimis awards.
De minimis awards may only be granted on an occasional basis and must have a value less than or equal to twenty-five dollars. De minimis awards are awards that are so small that accounting for them would be unreasonable or administratively impracticable.
- De minimis awards.
- All non-cash awards and prizes with a value greater than twenty-five dollars must be processed on a personnel action form for proper income and tax reporting in the calendar year in which they are conferred to the employee. The greater-than-twenty-five-dollar-limit applies to the total of all non-cash awards and prizes conferred to an employee in a calendar year. They are considered taxable to the employee unless they qualify as one of the following exceptions:
- Safety awards.
To qualify as a safety award, the following criteria must be met:- Excluding de minimis awards, not more than 10 per cent of all employees may be entitled to this safety award.
- Managers, professional, administrative, and clerical employees are not eligible for safety awards.
- The employee must work full-time with at least one year of service.
- Cash awards and prizes.
Policy Effective Date:
Mar 01, 2015
Policy Prior Effective Dates:
2008/08/22