(A)       Policy statement. The university recognizes the importance of providing employees an opportunity for recreation or other personal matters without loss of compensation. Paid vacation leave is granted according to the terms and conditions set forth below.

(B)       Eligibility. All classified employees not represented by a collective bargaining unit who hold either provisional or certified status and unclassified administrative and professional employees with 12-month appointment are eligible to accrue and use vacation leave.

(C)       Implementation.

(1)       Accrual rates. Vacation accrual rates are based upon length of Ohio public service. For purposes of determining how many years of service an employee has, employment with any state agency or any political subdivision of the state is counted. Time spent in military service is counted, provided that the employee in question was an employee of the university for at least ninety days prior to entering military service. Time spent on authorized leave of absence is also counted.

(a)       Classified employees accrue vacation on the basis of a 40-hour work week (prorated for part-time employees) according to the following guidelines:

(i)         Less than five years of service, 80 hours (10 days) per year.

ii)         Five or more but less than ten years of service, 120 hours (15 days) per year.

(iii)       Ten or more years but less than twenty-one years of service, 160 hours (20 days) per year.

(iv)       An additional 8 hours (one day) per year for each year of service over twenty years to a maximum addition of 40 hours (5 days) for a total annual accrual of 200 hours (25 days) for twenty-five or more years of service.

(b)       Unclassified full-time employees, with the exception of postdoctoral research associates, accrue vacation according to the following guidelines:

(i)         Less than twenty-one years of service, 160 hours (20 days) per year.

(ii)        An additional 8 hours (one day) per year for each year of service over twenty years to a maximum addition of 40 hours (5 days) for a total annual accrual of 200 hours (25 days) for twenty-five or more years of service.

(c)        Individuals appointed to the position of postdoctoral research associate, or any similar full-time unclassified appointment which is both temporary in nature and granted for the express purpose of furthering the individual's professional development, accrue 10 days of vacation each year. This leave will be credited at the rate of .833 days (6.67 hours) monthly, and must be used during the year in which it is earned. If it remains unused at the end of the appointment period or upon termination of employment, it will be withdrawn. Appointees may not receive payment for unused vacation upon leaving the university.

(2)       Utilization.

(a)       Classified employees are not eligible to use vacation until they have completed the probationary period.

(b)       Employees are expected to request vacation leave in advance. The employee should submit a leave form to their immediate supervisor indicating the dates for which leave is requested. Supervisors are expected to accommodate reasonable requests for vacation leave, in keeping with the effective operation of their department or unit and with a view toward fairness for all employees in that unit.

(c)        Staff members are normally expected to take vacation time off for purposes of rest and relaxation and for other personal reasons during the year in which the vacation is earned.

(3)       Accumulation of earned and unused vacation. It is understood that there are times when a staff member cannot schedule all vacation during the year in which it is earned. Classified and unclassified employees as defined in (B) above, with the exception of postdoctoral research associates are eligible to accumulate vacation leave.

(a)       Accrued vacation, up to a maximum of that amount of vacation which may be earned in a three-year period, may be carried over. Any vacation credit beyond the maximum allowed will be subtracted from the accrued balance effective with the September payroll each year.

(b)       Payment for unused vacation. Upon termination of employment, the employee will be paid for any earned but unused vacation leave to his or her credit at the time of separation, up to a maximum of that amount of vacation which may be earned in a three-year period. Such payment for unused vacation leave will be made in a lump sum. The employee will not be carried on the payroll for the purpose of liquidating his or her vacation balance.

(c)        In the case of death of an appointee, unused earned vacation leave up to a maximum of that amount of vacation which may be earned in a three-year period shall be paid in accordance with the provisions of section 2113.04 of the Revised Code.

Effective: June 1, 2007
Prior Effective Dates: Prior to November 4, 1977; October 5, 1979; March 18, 1982; May 18, 1984; April 4, 1986; August 26, 1987; September 15, 1987; November 29, 1989; September 1, 2003