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Policy Details

4 -10.108

Operational procedures and regulations regarding Kent student center lobbies

 

(A)       Purpose. The following procedures are essential for the proper use of Kent student center services and facilities.

 

(B)       Procedures.

 

(1)       Tables and table placement.

 

(a)       The university scheduling office staff will schedule tables and table placement. Kent student center operations staff will set up tables and remove tables in the lobby area.

 

(b)       The designated areas for tables will be located in the second floor lobby.

 

(c)        Tables in the Kent student center lobbies will be assigned in the order of application and as long as table space is available to assure fair and equitable usage of table space. A table may be scheduled as follows:

 

(I)         Table space can be requested and assigned for each academic term two weeks prior to the beginning of that term.

 

(II)        Table space can be scheduled for a period of five days in succession. If lobby space is desired for more than five days in succession, a new request for each five-day period will be required at the conclusion of each preceding five-day period. If the space in the specific area requested is available, it will then be reassigned for another five days.

 

(III)       Table space may be requested on a one-day per week basis during a term and will be assigned on the basis of one-day per week for five weeks in succession. At the conclusion of the fifth week another request will be necessary for the reassignment.

 

(IV)      An organization may schedule a maximum of two tables per day.

 

(V)       If a table assigned to an organization is not being used by that group within two hours of the time assigned, the table can be reassigned to another group for the remaining available time on that day. If table space scheduled by an organization is not used by that group two consecutive times, or three times in any one term, the scheduling of table space may be denied for the remainder of that term.

 

(d)       The size of each table space is not to exceed an area eight feet long by six feet wide measured from the wall. One table, not to exceed six feet long by three feet wide, and one tripod may be scheduled for each lobby space. One bulletin board or one chalkboard may also be scheduled.

 

(e)       A member of the sponsoring group must be present at the table at all times.

 

(2)       Audio-visual equipment.

 

(a)       The Kent student center advisory board will recommend a standard decibel level permitted for audio-visual equipment. When it is exceeded, the group will be informed by a member of the operations staff. The second notice will precipitate disconnecting the equipment and prohibiting the organization or department from scheduling audio-visual equipment in the lobby areas for the remainder of the academic term.

 

(b)       Audio-visual equipment must be scheduled by the operations department. After tables have been scheduled, the use of audio-visual equipment will be permitted only at designated tables and only in their allotted space.

 

(c)        Bullhorns and portable public address systems are prohibited in the lobbies.

 

(d)       The use of audio-visual equipment will be permitted in the second floor lobby at designated tables under the following conditions:

 

(I)         The use of equipment and designated tables is properly scheduled; and

 

(II)        Audio-visual presentations shall be no longer than fifteen minutes at a time with at least a fifteen-minute interval in between each presentation. There shall be no more than two presentations per hour.

 

(e)       All audio-visual presentations exceeding the time frames set forth in paragraph (B)(4)(b) of this rule shall be properly scheduled in an appropriate meeting facility.

 

(3)       Suspended signs and banners. No suspended signs or banners are permitted in the lobby areas.

 

(4)       Free space and stairs.

 

(a)       Student organizations and university departments may schedule the glass display cases, or the floor space where the glass cases are located, for stationary displays. The display cases, or the spaces, will be scheduled by the Kent student center operations department. A showcase may be scheduled as follows:

 

(I)         Only one display case, or its space, may be scheduled at a time.

 

(II)        The display cases, or their spaces, may be scheduled for a maximum of two weeks at a time; and

 

(III)       If a display case, or its space, assigned is not being used by that group assigned within twenty-four hours, the display case, or its space, can be assigned to another group.

 

 

(b)       The stairs may not be blocked by individuals sitting on the stairs or performing on the stairs.

 

(c)        Tripods other than those located at scheduled tables are permitted in the first floor lobby adjacent to the main staircase for use for signs advertising events to be held in the Kent student center on that particular day. Tripods in other areas of the building may be used only for directional purposes.

 

(5)       Tripods other than those located at scheduled tables are permitted in the first floor lobby adjacent to the main staircase for use for signs advertising events to be held in the Kent student center on that particular day. Tripods in other areas of the building may be used only for directional purposes.

 

(6)       Special requests. Special requests varying from these procedures should be brought before the Kent student center advisory board or, in the case of an emergency, the director of the Kent student center for consideration. All scheduling and use of lobby space in the Kent student center must be in keeping with the university, state, and federal regulations and laws.

 

Effective: June 1, 2007  

Prior Effective Dates: 11/4/1977, 4/30/1978, 10/26/1979, 2/18/1983, 9/30/2005  

Related Forms: