Curricular Forms | Kent State University

Curricular Forms

Establish, revise, or inactivate a course
Make the same revision to a large amount of courses
Designate a course or course section for the experiential learning requirement
  • To submit a whole course or a specific section of a course, visit the Experiential Learning Requirement website in the Office of Experiential Education and Civic Engagement (University College) for the submission forms and process for approval.
  • Please read the experiential learning requirement policy statement and guidelines.
  • Please know courses numbered xxx92, xxx98 and 4xx99 and have "student teaching" in its title fulfill the ELR. Developers of these courses do not need to follow the guidelines for requesting the ELR designation. These courses are automatically assigned the ELR attribute by the Office of Curriculum Services.
Designate a course for the Kent Core
Designate a course for the diversity course requirement
Designate a course for the writing-intensive course requirement
Establish a new associate or bachelor's degree or major

Please contact Therese Tillett, at 2-8558 or by e-mail, to discuss the proposed program, the process for approval and estimated timeline for implementation.

Complete the following:

  1. Initial inquiry (first document to be completed and submitted before the other documents)
  2. Certification of curriculum proposal (CCP)
  3. Higher Learning Commission substantial change application
  4. Addendum to substantial change application (includes catalog copy)
  5. Student learning outcomes
  6. Fiscal impact statement (college’s budget manager should complete; will be reviewed by university finance officers, and additional questions may be asked)
  7. Course catalog update workflows (via FlashLine) for new and revised courses in the proposed curriculum, if applicable
  8. Internal memos of support, if applicable, concerning duplication, encroachment, impact, support that affect department, college and regional campuses' resources (staffing, space, library, finances, student progress)
  9. External letters of support for the proposed program
  10. Results of needs assessment/market analysis for the proposed program
  11. Notification to specialized accreditors or state agencies, if applicable
  12. Keywords to assist prospective students in finding the program on the Explore Programs and Degrees website
Establish a new master's or doctoral degree or major

Please contact Julie Gabella, assistant director of graduate academic services, at 2-0741 or by e-mail, to discuss the proposed program, the process for approval and to develop a timeline for implementation.

Complete the following:

  1. Program development plan
  2. Certification of curriculum proposal (CCP)
  3. Full proposal
  4. Fiscal impact statement
  5. Internal memos concerning duplication, encroachment, impact, support that affect department, college and regional campuses' resources (staffing, space, library, finances)
  6. External letters of support, survey results
  7. Catalog copy, including admission requirements, job opportunities and course requirements (see University Catalog for examples of a graduate program)
  8. Keywords to identify the program for people using the Explore Programs and Degrees website

More information may be found in the Guidelines and Procedures for Review and Approval of Graduate Degree Programs on the website for the Ohio Department of Higher Education Chancellor's Council on Graduate Studies (CCGS).

Establish a new certificate

Effective 1 July 2011, certificate programs that are eligible for federal financial aid for students are considered under the "gainful employment" regulations. Therefore, institutions are required on annual basis to disclose in a public manner (e.g., university catalog, department websites), data on on-time graduation rate; job placement rate; tuition, fees and costs of books and supplies; median loan debt incurred by the students; and occupations for which the certificate will prepare/has prepared the student. Academic units will be responsible for submitting the job placement rates. For more information on policies for a certificate program at Kent State, consult the curriculum guidelines for programs.

Complete the following:

  1. Certification of curriculum proposal (CCP)
  2. Notice of intent to offer an educational program form
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Catalog copy, including course, admission and graduation requirements (see the online University Catalog for examples of certificates)
Establish a new minor or a new concentration within a major

If you are doing other revisions to a degree program in addition to creating new or inactivating existing concentration(s), please complete just one proposal rather than multiple proposals for the same major.

Complete the following:

  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. External letters of approval and survey results (needs assessment) if applicable
  5. Catalog copy, including course, admission and graduation requirements (see the University Catalog for examples of minors and concentrations)
  6. Roadmap for new concentration - contact the staff in Curriculum Services to assist in creating a new roadmap
Revise or inactivate a major, concentration, minor or certificate

Please complete the following if you are (a) revising program requirements or (b) inactivating a program or (c) revising a program's admission or graduation criteria. If the revisions are to a major, please submit one proposal even if changes are happening to several concentrations within the major:

  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Current catalog copy marked up to clearly show the proposed revisions (do not retype); visit the University Catalog for current program requirements and roadmaps
  5. Current roadmaps(s) if revision is to associate or bachelor's degree program, marked up to clearly show the proposed reviewed (do not retype)
Revise course sequencing or information notes in an existing roadmap

Complete the roadmap revision form and submit it to Curriculum Services with a marked-up copy of the current roadmap(s). Please note that you cannot change curriculum requirements with this form.

Revise the name of a major or degree

Please contact Therese Tillett, at 2-8558 or by e-mail, to fully discuss your intentions so she can send you the appropriate Ohio Department of Higher Education documents.

Establish an additional degree for an existing major

Contact Therese Tillett, at 2-8558 or by e-mail, to discuss your intentions so she can send you the appropriate Ohio Department of Higher Education documents.

Establish, revise or inactivate a policy for a department, college or university-wide

Academic policies pertain to regulations or procedures developed to maintain standards while assuring fair and consistent treatment of students. Some examples of policies include those relating to admission to the university, selective admission requirements for one or more programs or retention criteria. Academic policies are found, typically, in the University Catalog. The term policy also includes university policies, administrative policies and operational procedures and regulations, which are found in the University Policy Register.

Academic policies are exclusive of program requirements. If you want to revise a policy within an academic program, use the paperwork above to "revise or inactivate a major, concentration, minor or certificate."
 
Complete the following:

  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Evidence external to unit in support of policy establishment, revision or inactivation (if appropriate)
Temporarily suspend admissions into a program

A college may suspend admission into an academic program if the faculty plan to either reopen the program at a future date or phase out the program for future inactivation. During the suspension, no new or returning students will be able to declare the program. The college administering the program will ensure that active students declared in the program before the suspension will have the resources to complete their requirements within a timely manner.

At any time within five years of the initial suspension, the college may reopen admission or inactivate the program by submitting a proposal through the college’s standard curriculum review and approval process; it will then be included on the EPC agenda. If admission into the program is not reopened within the specified five years, the program will be declared inactive by the Office of the Provost, which will notify all appropriate bodies.

Complete the following:

  1. Certification of curriculum proposal (CCP) form
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)

Pages

Establish, revise or inactivate an academic administrative unit, center or institute

Please review the University Policy Regarding the Establishment or Revision of Academic Administrative Structures (3342-2-03) and Administrative Policy and Procedures Regarding Academic Administrative Structures (3342-2-03-1) before submitting paperwork.

Complete the following:

  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Evidence external to unit in support of unit establishment, revision or inactivation (if appropriate)