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Faculty Availability

 facultyAbailabilityPie

Faculty Availability is divided into 3 categories and is submitted in the Section Planning & Feedback System (SPFS).

  • Professor Types - General scheduling parameters for instructors
  • Department Meeting Blockoffs
  • Individual Blockoffs - ex: religious observation, governance, etc

See Principles of Timetabling for guidelines.

Individual Blockoffs

Instructor unavailability information can be submitted through SPFS for instructors within your department
Instructor Maintenance access is required to create Individual Blockoffs
 
Requests are prioritized into three categories (Tiers)
 
Tier 1: Legislative Requirements - these will not be broken by the system or the ASC.
   It includes:

  • CBA stipulations
  • Disabilities
  • Religious observance
  • Professional External Influence outside of the control of the University

Tier 2: Reported Circumstances – these will be broken if necessary to accommodate a conflict-free schedule
   It includes:

  • Other academic responsibilities, including assignments to University- and College-level academic committees
  • Family responsibilities, including child-care, spousal/parental/elder care
  • Health

Tier 3: Preferences - Will be accommodated if possible

  • Other – Other justifiable circumstances

Required Info

  • Department - The department for the individual blockoff you are creating
  • Type - Select a blockoff type from the dropdown list (see Tiers above)
  • Start Date - The start date for Blockoff cycle (The dates may not extend beyond the full part of term)
  • End Date - The end date of the Blockoff cycle (The dates may not extend beyond the full part of term)
  • Day(s) - The day(s) of the week for which the Blockoff will apply
  • Start Time - The start time for the Blockoff
  • End Time - The end time for the Blockoff
  • Frequency - Weekly setting indicating how often the Blockoff repeats. For instance a value of 1 indicates a weekly Blockoff. A value of 2 means the Blockoff is every other week
  • Comments - A reason or brief description for the Blockoff must be provided

Professor Types

Professor Types provide the general scheduling guidelines which the system will follow for an attached professor. These guidelines include settings such as:

  • Number of non-teaching days per week
  • Maximum number of class-time hours per day
  • Maximum elapsed time per day

General Info

  • Early AM Time - This is defined at KSU as any delivery that begins prior to 7:46AM
  • Late PM Time - This is defined at KSU as any delivery that begins at or after 5:30PM
  • Preference and Limit - The preference is the preferred value for the parameter. The limit specifies the minimum or maximum value for the parameter.
  • Department - Professor Types belong to a specific department. An instructor may only be attached to a type within his/her department or the default type
  • Professor Type Name - This value is used to name the type in the system. These should be a short code (10 characters or less) which will identify each type
  • Professor Type Description - This brief description is used to identify the type of professor assigned and is viewable in SPFS
  • Respect Transfer Times - This value specifies whether the system will respect transfer times between buildings and campuses.
    This value is always set to Yes
  • Desired Blockoffs Conflicts Allowed - This value specifies whether the system, if necessary, can create a conflict that violates instructor parameters
    This value is always set to No
  • Weight - The weight specifies the importance of each of the parameters in relation to another
    All weights are set equally at 50 unless otherwise specified by the department
  • Allow Back to Back - This setting will allow the system to schedule one delivery to begin within a half hour after another delivery ends for the instructor type
    This setting is Yes/No
    Default setting is Y
  • Max Elapsed Time Per Day - This setting controls the maximum number of hours that can elapse from the beginning of the first scheduled delivery to the end of the last scheduled delivery per day
    This setting is expressed in hours
    Default setting is 9 hrs
  • Max Time Per Day - This setting controls the maximum number of class-time hours that can be scheduled per day.
    This setting is expressed in hours
    Default setting is 6 hrs
  • Max Consecutive Time - This setting controls the maximum number of hours that can be scheduled consecutively (with half hour or less between).
    This setting is expressed in hours
    Default setting is 3 hrs
  • Min Time, After Max Consecutive - This setting controls the minimum free time to be scheduled after having reached the maximum consecutive hours (setting above)
    This setting is expressed in hours
    Default setting is 1 hr
  • Minimum Time Until Next After Late PM - This setting controls the number of hours between a scheduled delivery/meeting that ends after the Late PM time and the next morning delivery.
    This setting is expressed in hours
    Default setting is 12 hrs
  • Min Free Days per Week - This setting controls the number of non-teaching days per week.
    This setting is expressed as whole numbers between 0 – 7
    When making your selection, consider Saturday and Sunday. (e.g. if an instructor can teach 4 days per week with one weekday free for research, the setting should be 3)
    Default setting is 2
  • Max Early AM Start per Week - This setting controls the number of times per week an instructor can be scheduled with an Early AM Time delivery
    This setting is expressed as whole numbers between 0 – 5
    Default setting is 5
  • Max Late PM End per Week - This setting controls the number of times per week an instructor can be scheduled with a Late PM Time delivery
    This setting is expressed as whole numbers between 0 – 5
    Default setting is 5
  • Attach Professors - Professors may be attached to defined department types in SPFS
    Instructor Maintenance access is required to attach instructors to types
    All instructors who have not been attached to a department defined type will be given the default type “Instructor”
    Send an email to the ASC Mailbox to create new Professor Types for your department

Department Meetings

  • Department Meetings may be considered in the scheduling cycle.
  • Friday Block III pattern times will only be assigned if necessary to reserve this time for departmental and university meetings.
  • All meeting blockoffs should be professional in nature and are subject to review and approval by the College Dean and the University Provost or his/her designee(s).
  • Meetings will be accommodated in the timetable if possible; however, priority will be given to conflict-free scheduling for student needs.
  • They must adhere to the following rules:
    1. Meetings may not account for more than six hours of blockoffs during the week (M-F).
    2. Meetings may not extend across blocks
    3. Meetings should adhere, if possible, to standard time patterns.

Required Information

  • Department - The department for the meeting you are submitting
  • Meeting Name - A short name for the meeting
  • Meeting Description - A short description of the purpose of the meeting
  • Meeting Type - Select a blockoff type from the dropdown list
    CBA Stipulations - Collective Bargaining Agreement meetings
    Other Academic Responsibilities - University and College Level meetings
    Faculty Governance Committees - Faculty Governance meetings
    Other - Other Department Meetings
  • Start Date - The start date for the meeting cycle (The meeting dates may not extend beyond the full part of term)
  • End Date - The end date of the meeting cycle (The meeting dates may not extend beyond the full part of term)
  • Day(s) - The day(s) of the week the meeting will be held
  • Start Time - The start time for the meeting (Please follow meeting guidelines)
  • End Time - The end time for the meeting (Please follow meeting guidelines)
  • Frequency - Weekly setting indicating how often the meeting repeats. For instance a value of 1 indicates a weekly meeting. A value of 2 means the meeting is every other week.

Attach Professors

  • Professors must be attached to meetings in SPFS
  • Meeting Requestor access is required to create meetings and attach instructors
    All attached instructors will inherit the Department Meeting Blockoff