Faculty Grades Processing

Faculty Grades Processing FAQs

  1. I am a Faculty member, where do I enter grades?
  2. What is the Faculty Grade Assignment channel?
  3. When can I start entering grades?
  4. How do I enter my grades?
  5. I have more than 25 students in my class, how do I get to the next page of students to grade?
  6. Do I have to enter all my grades at the same time?
  7. Can I make a change to my final grades after they are submitted?
  8. What grade should a student that never attended my class receive?
  9. What grade should a student that stopped attending my class receive?
  10. How do I give grades to students who have been attending my class but are not on my grade roster in FlashFAST?
  11. What are NF and SF grades?
  12. When is the Last Attend Date required?
  13. What if the student is receiving an Incomplete grade?
  14. What grades do I give for thesis, dissertation or research courses?
  15. What do I enter in the Attend Hours field?
  16. How can I tell if my grades were accepted?
  17. Where can I view the grades I posted?
  18. Once I submit my grades, when will they be available to students?
  19. I missed the grades processing deadline to enter my grades. How do I issue grades for my students now?
  20. Help! I need assistance.

I am a Faculty member, where do I enter grades?

Faculty will use FlashFAST to enter their midterm and final grades. To access FlashFAST, log into FlashLine (link in top right corner) and click on the Faculty & Advisor Tools tab. Access your grade roster(s) from the Faculty Grade Assignment channel or from your Faculty Toolbox channel.

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What is the Faculty Grade Assignment channel?

The Faculty Grade Assignment channel is a shortcut to the grading forms in all of your assigned course sections. In addition, you can check the status of your grade rosters. Clicking on one of the icons to the right of the course brings you to the Final or Midterm Grade page. After submitting grades, click the Go button to refresh the status icon.

Please note for midterm grading:If you have any students in your section who are not freshmen, your Status Icon for that section will display a Caution Symbol (Partial grades have been submitted).

Status Icon Explanation
Course All Graded Icon All grades have been submitted; no further action is required.
Course No Grades Icon No grades have been submitted. Grades must be submitted by the published end of the grading period.
Caution Symbol Partial grades have been submitted. Grade submission must be completed published end of the grading period.

Clicking on the course title brings up the Class Schedule Listing page.

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When can I start entering grades?

Access grades processing deadlines for a term (for full term, parts of term and open learning) by clicking on the Grades Processing Deadlines link in your Faculty Toolbox channel in FlashLine. Then, click on the appropriate Faculty Midterm and Final Grades Submission Deadlines by Term to view grades processing dates.

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How do i enter my grades?

There are two ways to access your grade rosters in FlashFAST.

  1. Look for the Faculty Grade Assignment channel, accessible from your Faculty & Advisor Tools tab in FlashLine.
    • Select Final Grades from the pull down menu and click the Go button. (If you are posting midterm grades from freshmen, select Midterm Grades from the pull down menu.)
    • Then, click the triangle icon to the right of the course name to open the Final Grades page.
    • Enter your grades by selecting the appropriate grades from the pull down list of approved grades for the course. For security reasons, a time-out will occur after 60 minutes of inactivity. Then, click the Submit button. You should see the following message:
      Check Box The changes you made were saved successfully.

    Or,

  2. Look for the Submit Grades heading in your Faculty Advisor Toolbox channel, accessible from your Faculty & Advisor Tools tab in FlashLine.
    • Click on Final Grades (or Midterm Grades, if appropriate) and click Submit.
    • Select a term and click Submit.
    • Select a CRN and click Submit.
    • Enter your grades by selecting the appropriate grade from the pull down list of approved grades for the course. For security reasons, a time-out will occur after 60 minutes of inactivity. Then, click the Submit button. You should see the following message:
      Check Box The changes you made were saved successfully.

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I have more than 25 students in my class, how do I get to the next page of students to grade?

Only 25 students are listed on a page. You must click the corresponding Record Set in order to get to the next page of students to grade. Always click Submit before going to the next page.

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Do I have to enter all my grades at the same time?

No. Grades may be entered in FlashFAST across multiple days until the close of the grading period. In order to save the grades you entered, you must click the Submit button before leaving the page. See the appropriate Faculty Midterm and Final Grades Submission Deadlines by Term to view grades processing dates.

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Can I make a change to my final grades after they are submitted?

Grades may be entered or changed until the close of the grading period. See the appropriate Faculty Midterm and Final Grades Submission Deadlines by Term to view grades processing dates. After the grading period closes, faculty must use the Grade Change Workflow to submit a change to their final grades.

NOTE: If the instructor is trying to submit a grade change the day after the grading deadline for a course, the Grade Change Workflow may not be available for use. There is a delay between the time that the grading window is turned off and when grades are officially rolled to academic history. If you are unable to submit a grade change request, please try again the next day.

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What grade should a student that never attended my class receive?

The NF (Never attended F) grade denotes that the student never attended one class session nor did the student formally withdraw from the course. The NF grade will count as a F (zero quality points) in computing grade point averages.

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What grade should a Student that stop attending my class receive?

The SF (Stopped Attending F) grade denotes that the student stopped attending the course and did not formally withdraw. The SF grade will count as a F (zero quality points) in computing grade point averages and must be accompanied by a date of last attendance in the course. Faculty who cannot determine the exact date of last attendance may use the date of the last academic activity in which students participated. 

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How do i give grades to students who have been attending my class but are not on my grade roster in FlashFAST?

Students who are not officially registered for a course by published University deadlines should not be attending classes and will not receive credit or a grade for the course.

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What are NF and SF grades?

The NF (Never attended F) grade denotes that students never attended one class session nor did the students formally withdraw from the course. The NF grade will count as a F (zero quality points) in computing grade point averages.

The SF (Stopped Attending F) grade denotes that students stopped attending the course and did not formally withdraw. The SF grade will count as a F (zero quality points) in computing grade point averages and must be accompanied by a date of last attendance in the course. Faculty who cannot determine the exact date of last attendance may use the date of the last academic activity in which students participated. 

NOTE: When a SF grade and a Last Attend Date are entered, the following message will display after your click Submit, "The student has not withdrawn from the course." This message is only informational and will not prevent the grades you assigned from posting.

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What if the student is receiving an Incomplete grade?

To enter an Incomplete and default grade as a Final grade, select a grade from the Grade drop down box that begins with the letter "I" and contains your default grade. Example: The grade IF is an Incomplete with a default grade of F. The grade ID is an Incomplete with a default grade of D. The grade IP (In Progress) is not an Incomplete grade.

Please be reminded that the "Incomplete" or "In Progress (IP)" marks are not valid midterm grades.

The policies for issuing Incomplete grades for undergraduate and graduate students are noted below.

Undergraduate Students

The administrative mark of IN (Incomplete) may be given to students who have completed at least 12 weeks of the semester (if they are currently passing) and are unable to complete the work due to extenuating circumstances. The time line shall be adjusted appropriately for summer sessions and flexibly scheduled courses. Appropriate documentation is generally required to support the extenuating circumstance. The student must initiate the request for the Incomplete mark from the instructor, and it is the responsibility of the student to arrange to make up the incomplete work. Incompletes must be made up within one semester (not including summer sessions). Instructors are required to complete and submit an Incomplete Mark Form to the department chair at the time grades are assigned which includes justification for awarding the Incomplete, describes the work to be completed for the course and specifies the grade to be assigned if the work is not completed. A copy of the Incomplete Mark Form also is provided to the student. Instructors assign an IN grade with a default grade. Incompletes will not be counted in the computation of grade point averages until the work is completed, at which time an appropriate grade will be assigned based on the instructor’s evaluation of the work submitted and a new grade point average computed. Unless the course is completed or an extension is granted, Incompletes will automatically lapse to the grade designated on the Incomplete Mark Form at the end of one semester.

Graduate Students

The administrative mark of "IN" (Incomplete) may be given to students who are currently earning a "C" or better and are unable to complete the required work between the course withdrawal deadline and the end of classes due to extenuating circumstances. Appropriate documentation is generally required to support the extenuating circumstances. The student must initiate the request for the Incomplete mark from the instructor, and it is the responsibility of the student to make arrangements to make up the incomplete work. Incompletes must be made up within one calendar year. Instructors are required to complete and submit an Incomplete Mark Form to the department chair or school director at the time grades are assigned. This form should include justification for awarding the Incomplete, the work to be completed for the course, and the grade to be assigned if the work is not completed (default grade). A copy of the Incomplete Mark Form is also provided to the student. In the event the instructor assigns an “IN” grade without a default grade, the default grade will be “F” if the work is not completed by the student. Incompletes will not be counted in the computation of grade point averages until the work is completed, at which time an appropriate grade will be assigned based on the instructor’s evaluation of the work submitted and a new grade point average computed. Unless the course is completed or an extension is granted, Incompletes will automatically lapse to the grade designated on the Incomplete Mark Form at the end of one year.

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What grades do I give for thesis, dissertation or research courses?

During the grades processing period, faculty should issue IP (In Progress) grades for their students who are not graduating.

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What do I enter in the Attend Hours field?

No entry is necessary in the Attend Hours field.

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How can I tell if my grades were accepted?

The following message will display after you click the Submit button on the Final or Midterm Grades page:
Check Box The changes you made were saved successfully.

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Where can i view the grades I posted?

You can view midterm and/or final grades on the Summary Class List page in FlashFAST by selecting the appropriate term and CRN once grades have been submitted.

NOTE: The grades on the Summary Class List only reflect grades entered during the grades processing period and will not display grades processed through the Grade Change Workflow.

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Once I submit my grades, when will they be available to students?

Final grades are reported at the close of each academic term (or part of term) and become a part of the student's permanent record. Students may check their current term final grades by logging into FlashLine and clicking on the Student Tools and Courses tab to access the link to view their final grades.

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I missed the grades processing deadline to enter my grades. How do I issue grades for my students now?

For Final grades, instructors must use the Grade Change Workflow to issue grades for students after the grade processing period is closed. The Grade Change Workflow is accessible from your Faculty and Advisor Tools page in FlashLine. Consult the Grade Change Quick Reference Guide or the full Grade Change Workflow User Guide for directions for the workflow.

NOTE: If instructors are trying to submit a grade change the day after the grading deadline for a course, the Grade Change Workflow may not be available for use. There is a delay between the time that the grading window is turned off and when grades are officially rolled to academic history. If you are unable to submit a grade change request, please try again the next day.

For Midterm grades, instructors should inform their students individually regarding their midterm grades. Midterm grades are not posted to the students’ academic record; therefore, the Grade Change Workflow is not used to post midterm grades.

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Help! I need assistance.

If you have any problems accessing FlashFAST or need technical assistance, please contact the HELPdesk at 330-672-HELP (4357) or via the Online Support Portal.

If you have questions about submitting your grades, contact the Registrar’s Office at 330-672-3131.

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