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Student Records Policy

 Kent State University policy 5-08.101 provides operational procedures for administering and maintaining student education records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA). The general principles of Kent State University's policy, subject to some exceptions, are as follows:

  • Educational records are defined as those records, files, documents, and other materials which contain information directly related to the student and are maintained by a college, school, department, office or other university organizational subdivision, or by a person acting for the university or any of its subdivisions. The term "educational record" includes the official academic record (Office of the University Registrar), advisement records (college or school office), discipline records (Student Conduct), and placement bureau records (Career Services).
  • Students have certain rights of access to this information.
  • After reviewing their individual file, students may challenge a perceived inaccuracy, misleading statement, or other perceived violation of their privacy or other rights with the university office that maintains that record.
  • The university has certain responsibilities to protect this information with the exception of directory information which includes the student's name, local and permanent and e-mail address, telephone listing, class standing (undergraduate/graduate; freshman, etc.), enrollment status (full/part-time), major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, high school graduated from and most recent previous educational agency or institution attended.
  • Parents of dependent students as defined in Section 152 of the Internal Revenue Code of 1954 may have access to their child's records provided they have demonstrated satisfactory evidence of the student's dependent status, and that students be notified of all such requests in advance of compliance; except that release of information regarding their student's financial account to parents of a dependent student shall not require notification to the student. Click here for Verification of Student Dependent Status Form.
  • Students may restrict the publication and release of directory information by completing the online form accessible from the Student Tools and Courses page in FlashLine.  FlashLine is accessible from the link at the top right of this page.  Students may also restrict the release of directory information by filing a written request at the Office of the University Registrar or the registration office of the campus they are enrolled.  A Request to Prevent the Disclosure of Directory Information Form can be printed from the web by clicking here.
  • Students who believe that there has been a FERPA violation should contact the University Registrar at 330-672-3131.
  • Students also have the right to file a complaint with the U.S. Department of Education Family Policy Compliance Office concerning alleged failures by the university to comply with the requirements of FERPA. 

Waivers:

* FERPA Student Release/Revocation
Students may access the online FERPA Release Form through their Student Tools and Courses tab in FlashLine.
 * FERPA Release for Parent/Guardian Verification of Student Dependent Status