Policies and Processes


Audit Grade Option - No Credit Awarded

  • An audited course is one in which you do not receive a grade.
  • You are required to make full payment for an audit course.
  • An audit course is not counted for enrollment certification purposes.
  • Students wishing to take coursework on an audit basis may do so by logging into FlashLine and clicking on the Student Tools and Courses tab to access FlashFAST to register for their course(s).
    • After registering for the course, students should choose Audit Option-No Credit Awarded from the Action pull-down list on the Add or Drop Classes page.
  • If you no longer want to take a course as an Audit, you will have to drop the section and re-add it to your schedule by published deadlines. Before you drop the section, please check to see if the section is closed. If it is, contact 330-672-3131 for assistance.
  • The last day to select the audit option varies by semester. Please see the appropriate Registrar term calendar for published deadlines.
  • NOTE: If class beginning and/or ending dates are other than the regular session dates for a full term, the deadlines for processing registration transactions may be different. For these flexibly-scheduled classes, information is available by going to your Student Tools and Courses page in FlashLine and clicking on the CRN link(s) on your Student Printable Schedule, or by accessing the Detailed Class Search from the Schedule of Classes. After locating the course, click on the "Registration Deadlines" link to determine course specific dates.

Registrar Important Dates and Events by Term for Published Deadlines

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Course Overload

Information on the Course Overload requirement is available in the Kent State University Catalog. Access the catalog from the Academics Resources web page.

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Disclosure of Social Security Number

University Rule 3342-5-08.2 required all students who have a social security number to provide it to the University. The system-assigned student ID number will be used within the university to link all of the student's academic and financial records kept by the university.

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Diversity Course Requirement

Information on the Diversity Course requirement is available in the Kent State University Catalog. Access the catalog from the Academics web page.

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EVENING & WEEKEND CLASSES

Many academic departments offer evening and weekend classes. Students can also get advising and other services with the academic department. Adult students may also contact Center for Adult and Veteran Services for advising and other resources at 330-672-7933, Room 181 Schwartz Center.

 Evening Classes

  • Follow the regular academic calendar.
  • Access the Registrar Important Dates and Events by Term to determine when classes begin. 
  • Friday night classes are considered part of the weekend schedule.
  • Go to the Final Exam Schedule for the appropriate term to locate the day and time of the exam.
  • Drop/add for evening classes follows regular university drop/add schedule.  Access the Detailed Class Search from the Schedule of Classes.   After locating the course, click on the "Registration Deadlines" link to determine course specific dates.  Information may also be found by clicking the CRN link(s) on your Student Printable Schedule, accessible from your Student Tools page in FlashLine.

 Weekend Classes

  • Usually meet 12 of the 15 weeks of the semester (to be determined by the instructor), plus finals weekend, according to the following schedule: Friday 6–9 p.m.; Saturday 9 a.m.–noon, 1–4 p.m.; Sunday 1–4 p.m.  Four or Five hour credit classes and courses that require more than 3 contact hours will cause variation in these time frames. Check with your instructor during your first class meeting.
  • For registration and schedule adjustments, access the Detailed Class Search from the Schedule of Classes.   After locating the course, click on the "Registration Deadlines" link to determine course specific dates.  Information may also be found by clicking the CRN link(s) on your Student Printable Schedule, accessible from your Student Tools page in FlashLine.
  • Access the Registrar Important Dates and Events by Term to determine when weekend courses begin.
  • Go to the Final Exam Schedule for the appropriate term to determine when exams for weekend classes will be held.

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FERPA Release Forms

The Family Educational Rights and Privacy Act (FERPA) is a Federal Law that protects the privacy of students education records, both financial and academic. For the student's protection, FERPA limits release of student record information without the student's explicit written consent; however it also gives the student's parent(s)/guardian(s) the right to review those records if the parent(s)/guardian(s) claim the student as a dependent on their Federal Income Tax Return. Access the student FERPA release forms on the Registrar Forms Page.

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Kent Core (General Education Requirements)

Information on Kent Core requirements is available in the Kent State University Catalog. Access the catalog from the Academics web page.

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Military Call-Up Guidelines

  • The guidelines apply to students called involuntarily to active duty.
  • All "call-up" requests will be handled by the University Registrar's Office; Barb Lloyd will be the contact person and can be reached at 330-672-1614 (on-campus 21614).
  • Students must submit a copy of their mobilization order to the University Registrar's Office. These can be faxed to 330-672-4836 or sent to the University Registrar's Office, 122 Schwartz Center, Kent State University, Kent, OH 44242-0001.
  • If students must leave immediately they may contact Barb Lloyd 330-672-1614 and leave their name, Kent State University ID number or Social Security Number, reserve unit designation and location, name of unit aid and phone number, and whether or not they are enrolled in the Kent State ROTC.
  • Students that must leave abruptly will be given every consideration upon their return and their abrupt departure will not be held against them.
  • "Called-Up" students must exit the University and will receive "W" grades. They will receive a 100% refund of tuition and a prorated refund for housing and food upon receipt of a copy of their mobilization order.
  • Eligibility for Incomplete Grades is governed by the policy language in the University Catalog. A grade of "incomplete" can only be acquired during the last 3 weeks of the term.

University Procedures:

Students who have been called involuntarily to active duty as a member of a unit or as an individual reservist will be accorded certain procedural prerogatives provided they follow the established exit procedure and submit an official copy of their mobilization order. The student should send a copy of the Official Order to the Registrar to complete the transaction. The Registrar will notify the students' instructors and college office. Whether a student takes an incomplete or withdraws is a decision left to the student and the instructor of each course. In some cases, a student may be able to finish the course by making arrangements with the instructor.

In the event that a unit is immediately deployed and the established procedure cannot be followed, a telephone call to the Office of the University Registrar should be made to leave the following instructions:

  • Name, Kent State University ID Number or Social Security Number
  • Reserve Unit Designation
  • Reserve Unit Permanent Location (Armory or Reserve Center including street address, city, state, zip, telephone number)
  • Enrolled in ROTC at Kent (Yes/No)

Student who had to leave without being able to make arrangements with the University will be given every consideration upon their return and their abrupt departure will not be held against them.

Incomplete Procedures:

Student called to active service near the end of the term may request incomplete. In anticipation of such requests, the following practices should be observed:

  • The University should follow its current policy limiting incompletes to the last three weeks of the term.
  • Students must elect all incompletes or withdraw from all courses.
  • Students who elect incompletes are not eligible for refund of fees.
  • Normally, students who take incompletes are required to make up the missing part of the work within one semester (not including summer sessions) for undergraduates and one calendar year for graduates. Kent State University will permit the incomplete to stand until a reasonable time has passes following the students tour of active duty.
  • In cases where an incomplete is assigned, an Incomplete Form should be completed by the instructor that specifies work remaining to be completed, the percent of the grade riding on the incomplete work, and the grade earned to date.

Withdrawal Procedures:

  • Students called to active duty may withdraw from all courses.
  • Students who withdraw before the third week will have the courses expunged from their record.
  • Students who withdraw after the second week will have a W for each course placed on their record.
  • Students who choose to exit must withdraw from all courses.
  • Students who withdraw from all courses will receive a 100% refund for tuition and a prorated refund for housing and food.

Leaving During Break Procedures:

Students called to active duty between semesters may have their schedules canceled for nonpayment. The University will review and rectify their financial and academic records upon receipt of a copy of their orders.

Student Responsibilities:

The student should contact each instructor and determine whether it is best to withdraw, or take an incomplete and devise a plan to complete the work. If there is not time to contact each individual instructor, the student should contact the Office of the University Registrar or college office. The student should send a copy of his/her orders to the Registrar when that is possible.

Student Loans:

Because student may have participated in multiple lending programs (perhaps from different institutions), the student should contact the appropriate agency(ies) listed below:

Federal Perkins Loan and Nursing Loans:
Contact the Bursar's Office at Kent State University (Phone: 330-672-2626)

Federal Direct Student Loan:
Contact the Student Loan Servicing Center (Phone: 888-447-4460)

Federal Stafford Loan (Bank Loan):
Contact your respective lender, servicer, or guarantee agency.

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Pass-Fail Grade Option

  • Undergraduate students may elect to take certain courses on a pass-fail basis. The purpose of this option is to provide an opportunity for the exploration of a broader range of coursework than is normally included in specific and distributive degree requirements. Students considering this option should be aware that some institutions of higher education do not accept transfer credit taken on a pass-fail basis. In addition, most graduate and professional schools prefer that pass-fail credit be kept to a minimum.
  • Students should contact their college, school, or Regional Campus office for clarification of the pass-fail option and for application of that option to their particular program prior to selecting the pass-fail grade option. Conditions governing the acceptability of coursework that pertains to all students may be found in the Pass-Fail Policy in the University Catalog.
  • Undergraduate students wishing to take coursework on a pass-fail basis should login to FlashLine and click on Student Tools and Courses tab to access FlashFAST to register for the course. Only one course per semester may be taken pass-fail.
    • After registering for the course, click on the selected course's Grade Mode. You will make the grade option change to the selected course on the Change Class Options page. (NOTE: Some courses such as Kent Core or graduate courses cannot be taken pass-fail and no pull-down list will display.)
  • The last day to select the pass-fail grading option varies by semester. Please see the appropriate Registrar Important Dates and Events by Term calendar for published deadlines.
  • NOTE: If class beginning and/or ending dates are other than the regular session dates for a full term, the deadlines for processing registration transactions may be different. For these flexibly-scheduled classes, access the Detailed Class Search from the Schedule of Classes. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information is also available by clicking on the CRN links on your Student Printable Schedule, accessible from your Student Tools and Courses page in FlashLine.

Registrar Important Dates and Events by Term for Published Deadlines

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Petition for Exception to Registration

Use the Petition for Exception to Registration Form available on the Registrar Forms Page when requesting registration/schedule adjustment transactions to your class schedule after published University deadlines for the class(es). Access the Detailed Class Search from the Schedule of Classes Search page. After locating the course, click on the "Registration Deadlines" link to determine course specific dates.

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Registration Cancellation

Students who preregister for a semester but decide not to attend must cancel their registrations using FlashFAST as early as possible and no later than published deadlines. Log into FlashLine and click on the Student Tools and Courses tab. Click the Add or Drop a Class link to access the page to drop your classes.

Go to the Bursar's Office website for information on any unpaid balance or potential refunds.

For information on withdrawing from any or all courses after the registration cancellation deadline, access Withdrawal From Any or All Courses.

Click here to access the Registrar Important Dates and Events by Term for published registration/schedule adjustment deadlines. Deadlines may also be determined by accessing the Detailed Class Search from the Schedule of Classes. After locating the course, click on the Registration Deadlines link to determine course specific dates. Information is also available by clicking on the CRN links on your Student Printable Schedule, accessible from your Student Tools and Courses page in FlashLine.

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REGISTRATION/SCHEDULE ADJUSTMENT

  • Only students who have been formally admitted to Kent State University may register for coursework and pay the appropriate fees. An official registration is a record of the students’ approved schedule of classes maintained online in the university’s student information system, Banner. Students who are not officially registered for a course by published university deadlines should not attend classes and will not receive credit or a grade for the course. 
  • Students register and make schedule adjustments to courses online through FlashFAST (log onto FlashLine and click on the Student Tools and Courses tab). Schedule adjustments are changes to a class schedule for students who have already enrolled in at least one course (1 credit or more) for that semester. Students must clear any registration holds before adjusting their class schedule. New freshmen and new transfer students register through the various campus advising and registration orientation programs. 
  • Late Registration Fee - Students who are not officially enrolled for any coursework (i.e., neither registered nor paid fees) as of the end of the first week of classes for the fall or spring semester* will have a late registration fee assessed for any initial registration processed. A non-payment fee will be assessed for registrations not paid by the end of the second week of classes. Visit the Office of the Bursar website for information on students’ fees.
  • Registration deadlines and tuition credit percentages for courses may be viewed by accessing the Detailed Class Search from the Office of the University Registrar Schedule of Classes Search website. After locating the course, click on the "Registration Deadlines" link to see course-specific dates. Students can also find this information on their student schedule in FlashLine.
  • Students must submit a Petition for Exception to Registration form to the Office of the University Registrar when requesting registration/schedule adjustments after published university deadlines. 
  • Kent State University reserves the right to change the time of a course if it is deemed necessary, and it reserves the right to drop any course from the Schedule of Classes if there is insufficient student demand or if resources are unavailable to offer the course.
  • Information on registration, drops and other schedule adjustments is available in the Kent State University Catalog.  Access the catalog from the Academics Resources web page.
  • NOTE: If class beginning and/or ending dates are other than the regular session dates for the full term, deadlines may be different than noted above. For these flexibly scheduled classes, access the Detailed Class Search from the Schedule of Classes Search. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information is also available by clicking on the CRN links on your Student Printable Schedule, accessible from your Student Tools and Courses page in FlashLine.
  • No late registration fee is assessed. Please note not all registration activity may result in a bill being generated prior to a due date. Students can view their student account information through their FlashLine account. Access the Bursar's Office website (See Quick Links) for tuition payment deadlines, payment information, and any additional late charges that may be assessed. Any applicable refund will be determined by the date the transaction is processed on the registration system. Please visit the Bursar's Office website for refund information.
  • Students will use the Petition for Exception to Registration Form available on the Registrar Forms Page when requesting registration/schedule adjustment transactions to their class schedule after published University deadlines for the class(es). Access the Detailed Class Search from the Schedule of Classes. After locating the course, click on the "Registration Deadlines" link to determine course specific dates.

Registrar Important Dates and Events by Term for Published Deadlines

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Selective Service Statement

Pursuant to Ohio Law, House Bill 845, all Ohio resident male students between the ages of 18 and 26 not registered with Selective Service must file a statement of Selective Service registration with the Office of the University Registrar. If you have not already registered with Selective Service, you will be contacted regarding your non-compliant status. Failure to comply will result in the assessment of nonresident tuition fees to your account and the cancellation of all state based financial aid. Further questions may be directed to the Office of the University Registrar 330-672-3131 or your Regional Campus.

You can find information on who is required to register as well as register on the Selective Service System website.

If you have received notification that you are not in compliance with this regulation, please complete the "Statement of Selective Service Registration Compliance" form and return it to the Office of the University Registrar. Access the form on the Registrar Forms Page.

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Student Grades

Midterm Grades:

A midterm (seventh week) evaluation is completed for all freshmen who have earned less than 30 credit hours. This evaluation is available to freshmen in FlashLine. Log into FlashLine and click on the Student Tools and Courses tab to access the link to view Midterm Grades. This evaluation will not be included as part of your permanent record.

Final Grades:

Final grades are reported at the close of each academic term (or part of term) and become a part of the student's permanent record. You may check your current term final grades by logging into FlashLine and clicking on the Student Tools and Courses tab to access the link to view final grades for the current term.

To view final grades and term / cumulative totals for previous terms, access your advising transcript in FlashFAST or click here for information on how to request your transcript.

View the Grades and Transcript Processing Dates to determine when grades will be available in FlashFAST

Faculty:

Midterm and final grades submission is done in FlashFAST. Log into FlashLine and click on the Faculty and Advisor Tools tab. In the Faculty Toolbox, under Submit Grades, you may access the links to submit midterm or final grades.

Faculty Midterm and Final Grades Submission Deadlines by Term

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Student Right to Know Act

In compliance with the Student Right to Know Act, Public Law 101-542, Kent State University provides the following information about completion and graduation rates to current and prospective students and employees.

Six-Year Graduation Rate:

The completion or graduation rate for students who entered Kent State University in 2008 on a full-time basis was 54.8 percent. Graduation or completion rates may be impacted by the number of credit hours taken each year, student preparedness to do college-level work, availability of financial aid, balancing of work schedules and scheduling of specific classes.

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Writing-Intensive Course Requirement

Information on the Writing-Intensive Course Requirement is available in the Kent State University Catalog. Access the catalog from the Academics web page.

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