Individual Record Retention Series: Financial
Individual Record Retention Series: Financial
| Title of Series | Description | Retention | Disposition | Retention Group |
| Audit Report | Final report of state or independent auditor. | 4 Years | Archives. Review for historical value. | FIN7010 |
| Bad Debt Actions | Overdue accounts, such as library fines, parking tickets, loans, payment for services rendered. | 4 Years | Destroy | FIN6000 |
| Bank Deposits | Record of deposits in banking institutions. | 4 Years | Destroy | FIN1000 |
| Bank Reconciliations | Explanation of differences between bank statement balance and actual balance. | 4 Years | Destroy | FIN1000 |
| Bank Statements | Periodic statement of bank balances. | 4 Years | Destroy | FIN1000 |
| Bids Accepted | For purchases. | Active + 5 Years | Destroy | FIN8010 |
| Bids Rejected | For purchases. | 3 Years | Destroy | FIN8000 |
| Bond Registers | Listing of bonds sold, usually for building projects, showing purchaser, date redeemed, interest due, etc. | Active + 6 Years | Destroy | FIN5000 |
| Budget Planning Documents | Budget requests, including program plans for coming year, usually by cost center. | Active + 1 Year | Archives. Review for historical value. | FIN2000 |
| Budget - Institutional | Final, approved, yearly budget for institution, usually in printed form. | Active + 1 Year | Archives. Review for historical value. | FIN2000 |
| Canceled Checks | 4 Years | Destroy | FIN1000 | |
| Check Register | Book or original entry for all cash disbursements paid by check. | 4 Years | Destroy | FIN1000 |
| Cost Accounting | Record analyzing cost for producing certain items or performing certain tasks. | 4 Years | Destroy | FIN7010 |
| Delinquent Accounts Report | Listing of students who owe money to university or college. | 4 Years | Destroy | FIN6000 |
| Delivery Slips | Documents sent with purchased goods indicating item(s) shipped. | 3 Years | Destroy | FIN8020 |
| Endowment Fund Reports - Annual | Annual report of funds received and expended by endowment accounts. May be in form of report to donors. | Active + 6 Years | Archives. Review for historical value. | FIN3000 |
| Endowment Fund Reports - Periodic | Periodic report of funds collected or expended by endowment accounts. | Active + 6 Years | Destroy | FIN3000 |
| Financial Report - Annual | Consolidated year-end report of financial situation showing assets and liabilities. Usually broken down by major funding areas, such as academic and student services areas. May include audit report. | 4 Years | Archives. Review for historical value. | FIN7000 |
| Parking Tickets - Unpaid | 4 Years | Destroy | FIN6000 | |
| Payroll Checks | Checks paid employees for services they perform. | 4 Years | Destroy | FIN1000 |
| Purchase Orders | Purchasing Office's copy of order to a supplier authorizing purchase of goods. | Active + 5 Years | Destroy | FIN8010 |