Teaching Assignments and Workload, Including Workload Equivalencies and Related Procedures | Department of Economics Handbook | Kent State University

Teaching Assignments and Workload, Including Workload Equivalencies and Related Procedures

  1. Course Assignments and Teaching Schedules

    The Chairperson schedules courses, including mode of delivery (e.g. lecture, distance learning, internet based, etc.) and assigns faculty to teach the various courses based on program and student needs, conditions and restrictions of employment, faculty expertise, quality of instruction, satisfying College and University rules and minimizing class conflicts.  Within these constraints, an attempt is made to satisfy reasonable faculty course and time preferences to the extent feasible.  If and when required, faculty may also be assigned to teach classes offered during the evening and/or on weekends.

    1. Teaching Loads

      The policies in this section do not supersede the workload terms of individual employment contracts.  Teaching loads are based on University policy.  This policy states that the teaching load of a regular, full-time Faculty member shall be the equivalent of twenty-four (24) credit hours of teaching per academic year.  The teaching load of a full-time non-tenure track faculty member shall be the equivalent of fifteen (15) credit hours of teaching per semester.  Teaching load equivalencies (described below) may be granted for a variety of activities in addition to formal classroom instruction. 

       

      For each term of the regular academic year, each member of the Faculty shall receive a statement of his/her workload.  This statement shall include the number of credit/workload hours to be devoted to instructional assignments and the number of hours within the Department’s workload equivalency policy to be devoted to the discharge of responsibilities in the areas of research, special service and advising activities significantly above the level expected of all Faculty in the unit, services of an administrative nature, and such other applicable workload equivalents as may be specified in the unit’s workload specification statement.

       

      It is the Chairperson’s responsibility, in consultation with the FAC and Departmental Faculty at large, to specify which kinds of activities shall be equivalent to formal classroom instruction, to inform all full-time faculty in the Department via the workload letter, and to provide reasonable equity in workloads among Faculty members.  In the case of a dispute or request for special consideration, a Faculty member may request a review by the FAC which, following such review, will make a recommendation to the Chairperson.

       

      Workload Equivalency Statement

       

      Teaching load equivalencies are granted by the Department for a variety of activities that further the goals of the Department, College, and University.   These workload equivalencies will be such that regular, full-time faculty who are active in research shall normally teach fifteen (15) credit hours per academic year. Newly hired tenure track assistant and/or associate professors shall normally carry a teaching load of twelve (12) credit hours per academic year for the duration of the probationary period.   

       

      Workload equivalencies will be based upon the following guidelines:

       

      Research  This portion of the handbook addresses the annual allocation of workload equivalencies for research activity.  It does not consider equivalencies for large section sizes, graduate teaching, administrative assignments, etc.  The annual workload equivalencies for research may be given as 0, 3, 6, 9, 12 hours, etc, depending on the level of research productivity during the evaluation time frame.  The normal equivalency is 9 hours assuming satisfactory performance as described below.

       

      Decisions about workload equivalencies based on research productivity review the current partial calendar year and the prior three calendar years at the time of the evaluation.  For example, if it is fall 2011, and the workload and schedule for the 12-13 AY are being prepared, the chair should look back three years to January 2008 for research activity.  Using the point scale system for the Graduate Faculty Status in the February 2009 “Graduate Faculty Procedures and Criteria” of the Graduate School of Management (i.e. 8 points for an A+ publication, 4 points for an A publication, 2 points for a B publication, and 1 point for a C publication) and the current journal lists for the College of Business, point values will be calculated for each faculty member. Presentations, textbooks, etc. do not count as research publications for workload equivalency (although in special situations, significant published research monographs, chapters in books etc., may also be considered for workload reduction with the Chair’s explicit approval).  Published manuscripts as well as manuscripts with written acceptance letters are included.

       

      For successfully funded research grants, excluding summer teaching and research grants awarded by KSU, the following point scales may be used in the same manner as the journal list point scale to award workload credit for reallocation to the faculty.  For example, an 8 point credit for grants is equivalent to an 8 point credit for research and publications.  The same observation window that is used for journal articles, the current partial calendar year and the prior three calendar years at the time of evaluation, will also be used for grant receipt.  A faculty member receiving a multi-year grant can use his/her discretion in determining when during the grant life to consider the grant as given for the purpose of workload reduction.

       

       

      Amount

      Workload Release Points

      Grant  ≥ $200,000

      8

      $100,000 ≤ Grant < $200,000

      4

      $50,000 ≤ Grant < $100,000

      3

      $25,000 ≤ Grant < $50,000

      2

      $5,000 ≤ Grant < $25,000

      1

       

      Three points for research publications will be enough to justify 9 hours of workload equivalency for research.  At most one C level publication can be used to meet this condition.  Eight points for publications, not including any points for C level publications, in the three year window will normally qualify for an additional three hour research workload equivalency (twelve hours total). 

      For manuscripts published in journals not included in the Graduate Faculty Criteria list, faculty members may request departmental recommendation and the approval of the Chair to appropriately classify the journal for workload equivalency purposes.

       

      An advisory letter informing faculty of potential change in their workload equivalency for research is sent after three years of non-satisfactory research activity (i.e. less than three points as described above in the three year time period).  This letter is sent in late fall when the schedule and workloads for the fall semester of the next academic year are being prepared.  The letter will indicate that the workload equivalency for research will be reduced based on this inactivity.  For example, if it is fall 2011, the workload and schedule for the 12-13 AY is being prepared.  The chair should look back three years to January 2008 for research activity.  If there is not at least three points for publication(s) or acceptance(s), then the faculty member will receive an advisory letter that he/she will need to have an appropriate number of publications of a certain quality to continue to receive a 9 hour workload equivalency.  The following year, fall 2012, the workload for the 13-14 AY is being prepared.  If the requirements above are still not met in the latest three year time period as detailed above, then the workload letter will have a reduced workload equivalency of 6 hours.  If the faculty member still does not meet the requirements in the latest 3 year period (Fall 2015), then the workload equivalency may be reduced again by 3 hours.  If the requirement is still not met in the latest three year period (Fall 2018) the workload equivalency for research may be reduced to zero.  This policy will take into account research grants, published research by faculty as well as other special situations.

       

      A Faculty member who wishes to appeal her/his faculty research workload equivalencies can use the normal workload appeal procedure discussed in section II.1.A.

       

      Research Start-Up  Untenured assistant and/or associate professors in the tenure track will normally be granted twelve (12) hours of workload equivalency for research  for the duration of the probationary period, in order to assist them in establishing an on-going research program, assuming evidence of activities necessary to build a prominent research record.

       

      Graduate Teaching  Since the department expects a sustained level of scholarly activity of all faculty, it does not normally differentiate workload equivalencies awarded for graduate teaching.  Normally, workload credit will not be assigned in this distinct category but it will be incorporated in the workload equivalencies granted for research. In some special cases, additional workload equivalencies may be granted to individuals who have taken on graduate teaching responsibilities above and beyond normal expectations.

       

      Teaching  Workload equivalencies for teaching will normally be based upon the number of assigned credit hours of instruction.  The department may choose to grant appropriate additional workload equivalencies for unusually large class sections.  Normal teaching expectations include preparation of courses, syllabi, and examinations, advising students, and appropriate involvement with individual investigations, theses, and dissertations. 

       

      Teaching Development   From time to time, faculty may significantly revise an existing course and/or design a new course.  Such curricular revision may include extensively revising a course for electronic delivery.  While these activities will generally be included as part of the faculty member’s teaching load, in special cases additional workload equivalencies may be granted to individuals who have taken on teaching development activities above and beyond normal expectations.   Also, new faculty members who have been assigned an excessive number of course preparations may be granted appropriate additional workload equivalencies. 

       

      Off-Campus Teaching Assignments  Unless specified as an overload, off-campus teaching assignments will have a workload equivalency equal to the number of assigned credit hours of instruction.  In some special cases, additional workload equivalencies may be granted to individuals who have taken on an off-campus teaching assignment above and beyond normal expectations.

       

      Theses and Dissertations  Advising of undergraduate and graduate theses and dissertations is expected of faculty.  Normally, workload credit will not be assigned in this distinct category but it will be incorporated in the workload equivalencies granted for research. In some special cases, additional workload equivalencies may be granted to individuals who have taken on thesis and dissertation responsibilities above and beyond normal expectations.

       

      Externally-Funded Projects  Faculty who receive externally-funded grants for research and/or teaching projects will be assigned workload equivalencies as funded in their grant.

       

      Administrative Assignments  Workload equivalencies, if any, will be determined at the time the administrative assignment is made.  Additional workload equivalencies will vary depending upon the nature of the administrative assignment.

       

      MA Coordinator  The MA Coordinator will generally receive three hours of workload equivalency annually.   

       

      Undergraduate Coordinator  The Undergraduate Coordinator will generally receive three hours of workload equivalency annually.

       

      Department/College/University Service  All faculty are expected to engage in department, college, and/or university service activities appropriate to their academic rank–i.e., more is expected of senior faculty than junior faculty.  In some special cases, additional workload equivalencies may be granted to individuals who have taken on service responsibilities above and beyond normal expectations.

       

      Professional/Public/Other Service  From time to time, faculty may be engaged in significant professional, public, and/or other external service activities. In special cases where this service contributes to fulfilling the goals of the Department, College, and/or University, additional workload equivalencies may be granted to individuals who have taken on external service responsibilities above and beyond normal expectations. 

       

      Unless already pre-determined by existing University Policy, the Collective Bargaining Agreement, and/or previous Departmental action[s], all requests for additional workload equivalencies for activities above and beyond normal expectations will be reviewed by the FAC and approved by the Chair of the Department.

    2. Summer/Intersession/Overload Teaching

      The Department Chairperson will solicit requests for Summer teaching from all full-time Faculty members.  Summer teaching cannot be guaranteed, but equity of distribution is sought in making summer appointments.  Opportunities to teach in the summer will be offered first to tenure-track faculty, up to two courses, and then to continuing full-time non-tenure track faculty.  The primary concern in making Summer appointments is the needs of the academic program.  Secondarily, appointments depend upon the nature of the Summer budget, which may vary from year to year.

      Intersession teaching opportunities for Departmental courses, as contained in the University catalogs, may be available with the prior approval of the Department Chairperson.

      Opportunities to teach an overload assignment will be offered first to tenure-track faculty and then to continuing full-time non-tenure track faculty.  The primary concerns in making overload assignments are the needs of the academic program.

    3. EMBA/Special Credit/Non-credit Course Teaching

      Faculty members are assigned by the Chairperson, in consultation with the Dean, or the Dean’s designate, to teach on-campus/off-campus EMBA and Special Credit/Non-credit courses.  The Chairperson of the Economics Department will approve assignment of instructors for all courses in areas of instruction normally taught by Economics faculty.  Faculty teaching assignments must be consistent with program needs, faculty expertise, quality of instruction, and satisfaction of AACSB/College/University rules.  Any such courses are above and beyond a faculty member's contractual workload and are optional to the faculty member.  Normally such teaching results in extra compensation to a faculty member.

  2. Faculty Roles and Responsibilities of Faculty

    The Department expects every tenured and tenure track Faculty member to be engaged in research, teaching, and service activities.  The Department is actively involved in graduate education at both the masters and doctoral levels.  A sustained level of appropriate scholarship is expected of all graduate faculty.  All Faculty are expected to maintain the status of Academically Qualified or Professionally Qualified for the purposes of AACSB accreditation.

    High quality and current classroom teaching is expected of all faculty members (tenured and tenure track, non-tenure track, and other instructional faculty).  Faculty members must prepare a syllabus for distribution at the beginning of each term in each course they are teaching.  The syllabus should specify the material to be covered in the course, a statement of course objectives, assignments, number of examinations, the manner in which grades are to be determined, the instructor’s office hours, the instructor’s policy with respect to attendance and missed examinations, and other details relevant to the effective conduct of the class.  A copy of the syllabus for each class must be given to the Department secretary. 

    All faculty members (tenured and tenure track, non-tenure track, and other instructional faculty), to be accessible to students, must maintain at least five office hours per week.  Any exception requires prior approval of the Department Chairperson.  Office hours must be posted on office doors and communicated to the Department office staff at the beginning of each semester.  Faculty members are expected to schedule appointments with students outside of posted office hours for students who are unable to meet during the scheduled time.

    Service to the Department, College, and University is expected of all faculty (tenured and tenure track, non-tenure track, and other instructional faculty).  Service expectations will vary for tenured and tenure track faculty, non-tenure track faculty, and other instructional faculty.  Such service may be performed by serving on Department, College, and University committees, advising students and student organizations, participating in student recruitment activities, and by performing such special tasks and administrative assignments as may be assigned by the Department Chairperson, the Dean, or other administrative officers of the University. 

    Service to the profession and professionally related public service undertaken outside the auspices of the University may also be credited toward meeting the service expectation, provided that such credit is arranged in advance with the Department Chairperson.  Such service is especially appropriate for senior faculty and is strongly encouraged.

    By the contractually specified deadline, each continuing tenured Faculty member is to prepare and submit an annual workload summary report.  This report is to identify and update the faculty member's efforts, accomplishment, scholarly contributions, ongoing professional activities, service and interests during that academic year.  These reports will become an ongoing record of each Faculty member's professional activities providing information related to grant activities, collaborative scholarship and teaching activities.  The annual workload summary report submitted by the Faculty member shall be in the form of an annual updated curriculum vitae, a brief summary of the previous year’s professional activities, and the course syllabi for each course or section of course taught by the Faculty member during that academic year.  The Chair shall add to the report copies of the summaries of course evaluations for each course section taught during the academic year.

  3. Evaluation of Instruction

    All Faculty members are required to have their teaching evaluated.  In accordance with University policy, all class sections must be evaluated by students using a procedure and teaching evaluation form provided by the Department, College, and University.  Student evaluations may be supplemented by faculty peer evaluations.  If peer evaluations are used, such evaluations shall be administered in a format approved by the FAC.

    Probationary faculty should generally be observed teaching by a senior faculty member every other year (preferably in the 1st, 3rd, and 5th years).  The senior faculty member will meet and provide feedback to the probationary faculty member and also provide a written evaluation of teaching for the candidate’s file.  It is preferable to have the probationary faculty observed by more than one senior faculty member during the probationary period, and the FAC determines who will do the observation.

    For merit, reappointment, tenure, promotion, or any other occasion which requires an evaluation of teaching performance, the Department’s permanent reserve archive file containing the teaching evaluations of all faculty shall be used.  The existence of a reserve archive does not relieve faculty members of the obligation to maintain their own file, and the possibility of items being lost or missing from the Department archive does not constitute an excuse for a faculty member's failure to produce teaching evaluations when properly called upon to do so.

  4. Graduate Student Assignments

    After consulting with the Faculty and FAC, the Chairperson assigns graduate assistants to regular full-time faculty members or to the Department.  The exact allocation and assignment of the graduate assistants will be determined:

    1.    by the needs of the Department,
    2.    by the demonstration of or high expectation of research of the individual faculty member, and
    3.    by the programmatic needs of the graduate student.