Faculty Absence and Travel Policy | School of Foundations, Leadership and Administration Handbook | Kent State University

Faculty Absence and Travel Policy

Faculty members who will be absent from campus for professional or personal reasons must submit a Faculty Absence Authorization Form with the Director. The request should be made at least one (1) month prior to the planned absence and is subject to the approval of the Director and the Dean. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Director before approval will be granted.

1.           Anticipated Absences

Anticipated absences might result from attendance at the meeting of a professional organization, scholarly presentation at a conference, conflicting administrative or committee responsibilities, and so forth. When provision cannot be made for the class to be covered by another instructor, direct communication about the anticipated absence should be provided to the School Director or designated representative (e.g., Administrative Assistant). When direct communication with the Director prior to an unanticipated absence is not possible, the Faculty member shall submit a written rationale within 10 working days following the absence. In every instance when a class must be cancelled, a Faculty Absence Authorization Form must be submitted to, and approved by, the School Director.

2.            Unanticipated Absence

In rare instances an unanticipated absence may occur, the result of a personal medical condition, illness or death of a family member, or some other emergency. When provision cannot be made for the class to be covered by another instructor, direct communication about the unanticipated absence should be provided to the School Director or designated representative (e.g., Special Assistant). When direct communication with the Director prior to an unanticipated absence is not possible, the Faculty member shall submit a written rationale within 10 working days following the absence. When such an absence does occur and (following notification from the Faculty member) a class needs to be cancelled, School staff will make every attempt to contact students in the class prior to the time it meets, as well as post a notice on the classroom door indicating that the class has been cancelled.

3.            Professional Meetings

Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of School funds. In general, greater amounts of support will be granted to meeting participants (i.e., those presenting a paper or chairing a session) than to Faculty members who simply attend professional meetings.