SECTION I MATTERS OF SCHOOL GOVERNANCE AND RELATED PROCEDURES | Kent State University

SECTION I MATTERS OF SCHOOL GOVERNANCE AND RELATED PROCEDURES

  1. Preamble

    This School Handbook (hereinafter "Handbook") contains the operational policies and procedures for the School of Foundations, Leadership and Administration (hereinafter "School") within the College of Education, Health, and Human Services (hereinafter "College"). The policies and procedures contained in this Handbook shall not conflict with any University, Administrative and Operational Policy of Kent State University, any applicable Collective Bargaining Agreement, or any federal, state and local law.

  2. Goals and Mission of the School

    The primary goals of the School are to:

     1.          Create an academic environment that promotes the intellectual and professional development of students and Faculty;

     

    2.          Develop and maintain a commitment to scholarly activity in research, graduate education, and undergraduate education, which is commensurate with the goals and mission of our College and Kent State University;

     

    3.          Provide programs for all students that meet the educational and technological demands of the disciplines represented in the School;

     

    4.          Offer courses in cognate academic disciplines and professional fields which provide the necessary base for the professional and scholarly goals of students and Faculty; and,

     

    5.          Provide the public with service commensurate with a University.

  3. Structure and Organization of the School

    1. Administrative and Service Positions

      1. School Director

        The School Director (hereinafter "Director") is the chief administrative officer of the School (See, Appendix A of this Handbook) and reports directly to and is accountable to the Dean of the College (hereinafter "Dean"). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School Faculty and the School's various committees. The Director's duties and responsibilities shall include but are not limited to the following:

         

        a.      Ensuring School compliance with University, Administrative and Operational

        Policies, rules, regulations and any applicable Collective Bargaining Agreement.

         

        b.     Developing and carrying out administrative and educational policies in the School, with appropriate consultation.

         

        c.      Developing the School's budget, with appropriate consultation.

         

        d.     Recommending new staff and Faculty appointments to the Dean, with appropriate consultation.

         

        e.      Recommending the reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of Faculty members in the School.

         

        f.      Appointing and directing the nonacademic staff of the School.

         

        g.     Recommending leaves of absence for Faculty members in the School, including but not limited Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.

         

        h.     Notifying the Dean of the absence or resignation of a Faculty member.

         

        1.     Recommending course changes through the appropriate Dean(s).

         

        J.       Assigning workload to Faculty members, with appropriate consultation.

         

        k.      Scheduling classes and rooms through the appropriate University offices.

         

        1.      Overseeing the preparation of reports to University officials, as required and appropriate.

         

        m.     Maintaining custody of University property allocated to the School.

         

        n.       Supervising the academic counseling of student majors in the School.

         

        o.      Notifying the President's Office, through appropriate channels, of the needs of the

        School for which gifts or bequests should be sought or are being sought. p.         Promoting good communications and morale within the School.

        q.     Representing the School and communicating the views of its Faculty in College and

        University affairs.

         

        r.      Keeping the School informed of the views and policies of the College and University administrations.

         

        s.       Maintaining appropriate balance and emphasis among the various disciplines of the

        School.

         

        t.       Performing other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new Faculty, developing brochures of course syllabi, etc.

         

        The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and permitted to School committees and to the various administrative and service positions in the School.

         

        The selection, review, and reappointment of the Director are the responsibility of the Dean, who consults with the School Faculty on such matters. Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement.

      2. Program Area Coordinators

        The role of program coordinators within the administrative framework of the college is articulated in the College Handbook. Coordinators may be tenured, tenure-track, or non-tenure track Faculty members, there will be one from each of the program areas within the School. Nominations for these positions are conducted in the spring semester each year. Program area Faculty members recommend acceptable candidates from within the program area for the position of Coordinator, from which the Director selects and appoints one for a term of two years. At any time that significant dissatisfaction is expressed on the part of either the Faculty or the Director, a decision may be made to seek a new Coordinator for that program area. Coordinators assume office at the beginning of the fall semester. In the School of Foundations, Leadership and Administration program coordinators are responsible for:

         

                         a.      Overseeing and coordinating admissions into the School's graduate programs.
         

        b.      Coordinate the schedule of classes in consultation with the School Director, who has final approval.

         

        c.      Recommending to the Director, the awarding of graduate assistantships and teaching fellowships.

         

        d.      Serving as a liaison to the College of Education, Health and Human Services, the

        Graduate College Council and the Division of Research and Graduate Studies. e.         Conducting performance evaluations of graduate student teaching.

        f.       Implementing the current policies of the School's graduate programs and the current policies of the College of Education, Health and Human Services.

         

        g.      Maintaining and processing graduate student records and informing students of their standing and progress toward degrees.

         

        h.       Conducting reviews and making recommendations on graduate Faculty status.

         

        1.      Initiating and coordinating changes and improvements in curricula, requirements, and programs.

         

        J.       Directing meetings of the Program Faculty.

         

        k.       Serving as advisor for the School's Graduate Student Council.

         

        1.      Advising and counseling students.

         

        m.     Approving course substitutions, individual investigations and transfer or transient credit.

         

        n.          Performing other duties and tasks as assigned or delegated by the Director.

      3. Additional Administrative Appointments

        Appointments to other administrative positions are made by the Director after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual's qualifications for the position.

      4. Non-Academic Staff

        The School's non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.

    2. School Committees

      All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement. The Director may establish ad hoc committees in consultation with the FAC. The Director will welcome requests from Faculty members for positions on the School's various committees. The Director, when making appointments to School committees, will be mindful of the diversity of disciplines within the School and will consider the expertise and interests necessary for the effective functioning of specific committees.

      1. The Faculty Advisory Committee (FAC)

        The FAC is structured and operates as described in the applicable Collective Bargaining Agreement. The FAC is elected directly by the full-time Faculty of the School.

         

        FAC terms are for two (2) years. Elections are conducted in the spring semester and the FAC members assume office at the beginning of the fall Semester. The FAC shall consist of one (1) tenured or tenure-track Faculty member (hereinafter "Faculty") from each program area within the school, one (1) full-time non-tenure track Faculty member (hereinafter "NTT Faculty"), and one (1) regional campus tenured or tenure track Faculty member.

         

        NTT Faculty members are invited to serve on the FAC. The School will elect one representative of the NTT Faculty to the FAC in the spring semester and the FAC member will assume office at the beginning of the fall semester. NTT FAC members shall not participate in personnel decisions regarding Faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions.

         

        Regional Campus Faculty members are invited to serve on the FAC. The School will elect one representative of the full-time Regional Campus Faculty to the FAC in the spring semester and the FAC member will assume office at the beginning of the fall semester. NTT Regional Campus FAC members shall not participate in personnel decisions regarding Faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions.

         

        The FAC is convened and chaired at least once per term by the Director who, in consultation with the FAC, sets the agenda for its meetings. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by the Director, as needed, or upon a request by at least one-half of the members of the FAC. The FAC elects three (3) members to serve for two years as the School representatives to the College Advisory Council (hereinafter "CAC"). It is preferred that FAC members serve on the CAC in staggered terms.

      2. The Curriculum Committee

        The Curriculum Committee assists the Director in supervising and coordinating the School's academic programs. The Curriculum Committee makes recommendations on any and all matters that affect the academic programs of the School including but not limited to Faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. The Curriculum Committee reviews and decides student appeals regarding course substitution.  The Curriculum Committee shall elect three (3) members to serve on the College Curriculum Committee. Curriculum Committee terms are for one (1) year. Elections are conducted in the spring semester and the members assume office at the beginning of the fall semester. The Curriculum Committee includes the following Faculty members:

         

        a.    One (1) Faculty member from each program area, elected by and from the School Faculty. Committee members may be tenured, tenure-track, or non-tenure track Faculty members. One of these members will be elected by the other members to serve as the Chair of the Curriculum Committee.

         

        b.    One (1) undergraduate student representative appointed by the Curriculum Committee.

        c.          One (1) graduate student representative appointed by the Curriculum Committee.

      3. Student Academic Complaint Committee

        The Student Academic Complaint Committee is composed of three Faculty members appointed by the FAC. One member of the committee is elected by other members to serve as the Chair of the Student Academic Complaint Committee.  The policies and procedures of this committee are governed by University Policy including but not limited to the addition of at least one (1) student representative to the committee. An undergraduate student will be added to the committee for complaints from undergraduate courses and a graduate student will be added to the committee for complaints from graduate courses.

         

        In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the Faculty. If the Chair of the Committee is the subject of or may otherwise be involved with a student complaint, the Director will appoint another member of the Student Academic Complaint Committee to chair the committee and the FAC will appoint an additional member to the committee from the Faculty.

      4. Reappointment, Tenure, and Promotion Committee

        The policies and procedures that govern the School's Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of Faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Director on each of these personnel decisions. The recommendations of this committee and the Director, together with the materials assembled for the committees, are forwarded to the Dean of the College.

      5. Other Ad Hoc Committees

        The Director may establish, charge, and appoint the membership of ad hoc committees as required by the School. In establishing ad hoc committees, naming members, and designating a committee chair, the Director shall consult with the FAC. The Director will welcome requests and preferences from the Faculty before establishing and making appointments to ad hoc committees.

         

  4. Appointment of Faculty

    1. Faculty Appointments

      Normally, an earned doctoral degree in a related discipline is required for all Faculty appointments in the School. Postdoctoral experience is preferred.

    2. Faculty Ranks

      The basic definitions of Faculty ranks are the following:

      1.      Assistant Professor

      This rank is normally the entry-level rank for Faculty holding the doctorate in an appropriate discipline.

      2.       Associate Professor

      Hire to or promotion to this rank presumes prior service as an Assistant Professor, significant academic achievements, and possession of the doctorate in an appropriate discipline (See, Section III of this Handbook).

      3.      Professor

      Promotion to this rank requires credentials and achievements beyond those required for promotion to Associate Professor and is reserved for senior Faculty members who have achieved significant recognition in their discipline (See, Section III of this Handbook).

      4.      Emeriti Faculty

      Emeritus/emerita status may be conferred, following appropriate review and recommendation, upon Faculty members and staff at the time of their official retirement from full-time employment. Emeritus status may be conferred by the board of trustees following appropriate review and recommendation by the appointing authority.

      Emeritus/emerita status is granted in recognition of meritorious service at Kent state university and implies demonstration of exemplary professional competence and university citizenship, generally after service of at least ten years.


      Emeriti shall be regarded as honored members of the university Faculty or the unit from which they retired and shall be entitled to privileges and benefits as may be established by the university.

      The procedures for recommending emeritus status are as follows:
The recommendation of emeritus/emerita status is normally initiated at the department level upon notification that a Faculty or staff member intends to retire. This recommendation is submitted to the next highest administrative level in writing, and shall include a summary of reasons in support of the recommendation. Depending on the status of the individual under consideration the following procedure will be followed:

      a.           Faculty and academic administrators with Faculty rank


      i.   The dean or division head then submits a recommendation to the provost.

      ii.  The provost will then make a final recommendation regarding the granting of emeritus status, subject to approval by the president, and final confirmation by the board of trustees.

      b.           Unclassified (administrative-professional) and classified staff

      i.    The appropriate vice president then submits a recommendation to the vice president for human resources.

      ii.         The vice president for human resources will make a final recommendation regarding the granting of emeritus status, subject to approval by the president and final confirmation by the board of trustees. (See, University Policy Register)

    3. Other Faculty Appointments

      1. Research Associate and Research Assistant

        These ranks are reserved for individuals who are engaged in research and who are not normally assigned teaching responsibilities. Such positions are typically supported by extramural grant funds and are not tenure-track appointments. Faculty who hold these ranks do not vote on School committees and do not participate in School governance.

      2. Adjunct Faculty Appointments

        These appointments are held primarily by Faculty from other institutions or persons on the staffs of community-based agencies and organizations. Adjunct Faculty appointments are made at the discretion of the Director in consultation with the FAC. Adjunct Faculty members do not vote on School Committees and do not participate in School governance.

      3. Visiting Faculty Appointments

        Visiting Faculty appointments at an appropriate Faculty rank may be made when leaves of absence occur or special needs arise and funds are available. A visiting Faculty member is typically a Faculty member from another institution who is employed by the School for a period not to exceed one (1) year. In the event that a Visiting Faculty member is employed in that capacity for a second consecutive year, the visiting Faculty member will then become an NTT Faculty member.

      4. Full-Time Non-Tenure Track Faculty (NTT) Appointments

        Full-time non-tenure track Faculty (NTT) appointments are made on an annual basis (See, Section III of this Handbook). NTT appointments are not included under the umbrella of the University policy and procedures regarding Faculty tenure (See, University Policy Register) and NTT Faculty members are not entitled to any rights with regard to tenure.

      5. Part-Time Faculty Appointments

        Part-time Faculty appointments will be made from an established pool of qualified applicants not currently on regular appointment at the University when the School cannot meet its teaching needs from the ranks of its 'Faculty, NTT Faculty and graduate students.

      6. Graduate Faculty Status

        As a doctoral degree granting School, the School normally requires that all Faculty hired for Faculty positions be eligible for appointment to the Graduate Faculty as associate or full members. The Administrative policy regarding graduate Faculty is included in the University Policy Register.

    4. Employment Procedures and Regulations

      1. Recruiting Faculty

        The School supports the goals of equal opportunity and affirmative action in recruiting and in making appointments to the Faculty. Search Committees are appointed by the Director after consultation with the FAC and Faculty members in the specific area or discipline conduct the search for candidates. Search committees include a student member selected by the Faculty members serving on the search committee. Following the search, the search committee recommends to the Director that at least two (2) and generally not more than three (3) candidates be invited to campus for an interview. Each candidate who is invited to campus for an interview will present a seminar before the School. After receiving input from the interview process, the search committee will provide a critique of positive and challenging aspects of those individuals found acceptable. It then makes its recommendation(s) to the School Director who formulates his/her own recommendation and forwards both search committee and Director recommendations to the Dean for final action.

      2. Role and Responsibility of the Faculty

        Each Faculty member is expected to contribute to the School, Campus, College and the University according to the terms and condition of his/her letter of appointment.  Some Faculty members make their primary contribution in teaching while others emphasize research. High quality teaching and scholarly activity are expected of all Faculty members.  Service to the School, Campus, College, and the University is also expected of each Faculty member.

        Faculty members are expected to provide students with a syllabus which includes the subject matter to be covered in a course, a listing of assignments and/or reports, dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class. A Student Survey of instruction (hereinafter "SSI'') is required in each course in each semester and will be conducted under the auspices of the Director pursuant to applicable University policies and procedures (See, Section V of this Handbook). Probationary Faculty are expected to work with the School Director to identify at least one Faculty member each year to visit their class and evaluate their teaching performance, Supervision and direction of student research projects, theses, and/or dissertations (as appropriate to program offerings) is part of the teaching function.

        Scholarly activity is expected of all Faculty members, although the extent and/or type of activity may vary with the terms of each Faculty member's assignment and campus location. Faculty involved in research and the graduate program are expected to present evidence of their endeavors, which may include publications, proposals submitted for extramural funding, and dissemination of research in various venues as appropriate to the discipline. Activity in professional organizations and the training of graduate students is also generally expected.

        Service to the University is a responsibility of each Faculty member. School, Campus, College, and University committee or task force membership is expected as a normal part of a Faculty member's contributions. Special or outstanding service above and beyond that which is typical may be considered during the review of a Faculty member, but service alone will not reduce the expectations of quality teaching and scholarly activity. Public service is encouraged and recognized as a part of the professional responsibilities of each Faculty member, although contributions in this area can be expected to vary widely due to the nature of the various disciplines within the School.

      3. Faculty Code of Ethics

        All members of the School Faculty are expected to maintain the highest ethical standards as teachers, scholars, university citizens and colleagues. The University policy regarding Faculty code of professional ethics can be found in the University Policy Register.

      4. Outside Employment and Other Outside Activities

        Faculty members may engage in professional activities outside the university provided the activities do not interfere with the Faculty member's teaching, research, or service responsibilities to the School, Campus, College or University (See, University Policy Register). These activities must not compete with University activity or the Faculty member's employment with the University and must be approved in advance by the Director and the Dean. Each academic year, each Faculty member must disclose and seek approval for all outside employment or other outside activities on the form provided by the University. Any outside employment or other outside activities are subject to the Faculty Code of Ethics and the University's conflict of interest policies. (See, University Policy Register)

      5. Academic Misconduct of Faculty

        The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship is included in the University Policy Register.

    5. Faculty Grievance and Appeal Procedures

      1. Informal Procedure

        Any faculty member who believes that he/she may have a grievance is strongly encouraged, before initiating a formal grievance or appeal, to talk with the Director about any issue(s) of concern. The Director may seek the advice and recommendation of individual faculty members or faculty advisory groups in seeking informal resolution  of a dispute or complaint.

      2. Formal Procedure

        Formal procedures for addressing grievances affecting the terms and conditions of employment of faculty are described in the applicable Collective Bargaining Agreement. Disputes involving substantive academic judgments are subject to a separate academic appeals process governed by the applicable Collective Bargaining Agreement.

        Faculty grievances that are not directly related to the terms or conditions of employment and are not academic appeals are appropriately addressed within the School, whenever possible. The Director and/or faculty members will initiate an informal dialogue with all parties involved in a dispute and strive to reach a resolution agreeable to all parties.