SECTION II: TEACHING ASSIGNMENTS AND WORKLOAD, INCLUDING WORKLOAD EQUIVALANCES AND RELATED PROCEDURE | Kent State University

SECTION II: TEACHING ASSIGNMENTS AND WORKLOAD, INCLUDING WORKLOAD EQUIVALANCES AND RELATED PROCEDURE

  1. Faculty Workload and Workload Equivalents

    All Faculty of the School are expected to carry a maximum workload of twenty-four (24) credit hours per academic year. NTT Faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year (See, University Policy Register). The workload for each individual Faculty member is assigned by the Director with the approval of the Dean. The FAC shall advise the Director on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents. In addition, the Director may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for specific duties that are considered essential to the academic mission of the School. The Director shall provide each Faculty member with a statement of her/his workload.

    1.     A normal teaching load for Faculty shall consist of four three-semester hour courses (or equivalents) per semester, or eight courses per year. As an absolute minimum, all Faculty are expected to teach at least one course per year. Generally, NTT Faculty members shall be assigned teaching responsibilities of 15 hours per semester. Exceptional cases shall be determined at the discretion of the School Director and the Dean.

    2.   A maximum of up to 3 load credits (i.e., 25% of total load) for the supervision of clinical field experiences, practica, and internships shall be allowed in each academic semester. Workload for all Faculty will be one load hour for each seven (7) undergraduate practicum or internship students supervised and each five (5) graduate students supervised.

    3.     Summer and Intersession compensation will follow University Policy and the Collective Bargaining Agreement.

    4.    Program area coordination administrative assignment shall generally contribute .25 (3-semester hours per academic session) to total load credit based upon program responsibilities.

    5.    Regular Faculty members normally shall receive an additional .25 in total load credit (3-semester hours) during the initial two semesters of employment to work on research, if approved by the School Director.

    6.    Load credit for extramural professional service deemed directly supportive of the goals of the University shall be allowed only in exceptional cases and shall be determined at the discretion of the School Director and the Dean.

    7.    Faculty members will normally be assigned three load hours each semester for scholarly activities associated with being an active researcher. Performance expectations for receiving this load assignment include current and sustained records of scholarly activity (e.g., during the past five years, presenting at professional conferences/meetings, publishing articles in refereed journals, chapters in scholarly books, and/or monographs or completing books).

    8.    Faculty with extramural grants or contracts for research, teaching, or outreach projects will be assigned workload equivalencies as specified in their grant if their time is paid for by the extramural agency.

    9.    Faculty who teach lecture courses with laboratories may be assigned workload equivalency as follows: lecture hours plus one-half load for laboratory contact hours.

    Not all Faculty members contribute to the School in the same manner. A Faculty member whose primary responsibilities are undergraduate teaching may teach in a greater diversity of courses than a Faculty member who teaches primarily graduate courses. Most of the School Faculty members will be either a full or an associate member of the graduate Faculty. All Faculty members are expected to be involved in research activity and involved in a level of student advising, committee work, and research appropriate for each program area within the School.

    In the interest of maintaining a high standard of teaching and the desirability of Faculty involvement in research and service activities, overload assignments are strongly discouraged. Overload assignments (i.e., workload assignments which total more than twenty-four (24) credit hours per academic year for Faculty and which total more than thirty (30) credit hours for NTT Faculty) will be made only in unusual circumstances. Such assignments require the agreement of the Faculty member, and the approval of the Director and the Dean.

  2. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Director. The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the Faculty for service and introductory courses. Questions regarding teaching assignments should be addressed to the Director. In the case of a dispute or request for reassignment the Faculty member may request review by the FAC which will make a recommendation to the Director.

    Scheduling of classes is the responsibility of the Program Coordinator with approval of the Director. The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

  3. Summer Teaching Assignments

    The Director welcomes requests for summer teaching assignments from all full-time Faculty members. Summer teaching cannot be guaranteed to any Faculty member and most summer teaching assignments are for a partial load. The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs. Within these requirements, Faculty members are offered summer teaching assignments on an annual rotation system. Faculty members may elect not to accept a summer assignment.

  4. Other Faculty Duties

    Faculty members are expected to schedule and attend at least five (5) office hours per week (See, University Policy Register). The office hours shall be posted and communicated to the School office as well as to the Faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the Faculty member's scheduled office hours, the Faculty member shall make appointments to meet with the student at an alternate time. Part-time and adjunct Faculty are expected to be available to students at arranged times as needed.

    The university maintains a system enabling students and Faculty to communicate via E-mail using @kent.edu e-addresses and a server-system hosted by the university. It is expected that Faculty will use this system to maintain communication with students, advisees and other constituencies.

    In order to assist in student advising, Faculty members should maintain current knowledge of University, College, and School programs and requirements.

    Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities that are appropriate to their role as a Faculty member in the School.

  5. Sanctions

    A sanction is a documented corrective action in response to a Faculty member's unsatisfactory performance of his/her duties and responsibilities as a member of the Faculty. (See, "Sanctions for Cause" in the Collective Bargaining Agreement)

  6. Faculty Annual Workload Summary

    All Faculty members are required to prepare and submit an annual workload summary report for the previous academic year. It will include the following items:

    1. An updated curriculum vitae submitted via the Faculty/Staff Portal.
    2. Course evaluations (provided by the School Director) and syllabi for each course taught.
    3. A brief summary of professional activities related to the 24-credit hour workload (e.g., if a Faculty member has a 3 hour assignment for program coordination, a brief summary of activities related to their work as a Program Coordinator should be provided; if a Faculty member has a 3 hour assignment for research, a brief summary of research activities should be provided).
  7. Faculty Leaves

    All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the Director, the Dean and the Provost. University leaves include but are not limited to:

    1. Research leaves.
    2. Leaves of absence without pay.
    3. Faculty professional improvement leaves.
    4. Research/Creative Activity appointments.
  8. Faculty Absence and Travel Policy

    Faculty members who will be absent from campus for professional or personal reasons must submit a Faculty Absence Authorization Form with the Director. The request should be made at least one (1) month prior to the planned absence and is subject to the approval of the Director and the Dean. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Director before approval will be granted.

    1.           Anticipated Absences

    Anticipated absences might result from attendance at the meeting of a professional organization, scholarly presentation at a conference, conflicting administrative or committee responsibilities, and so forth. When provision cannot be made for the class to be covered by another instructor, direct communication about the anticipated absence should be provided to the School Director or designated representative (e.g., Administrative Assistant). When direct communication with the Director prior to an unanticipated absence is not possible, the Faculty member shall submit a written rationale within 10 working days following the absence. In every instance when a class must be cancelled, a Faculty Absence Authorization Form must be submitted to, and approved by, the School Director.

    2.            Unanticipated Absence

    In rare instances an unanticipated absence may occur, the result of a personal medical condition, illness or death of a family member, or some other emergency. When provision cannot be made for the class to be covered by another instructor, direct communication about the unanticipated absence should be provided to the School Director or designated representative (e.g., Special Assistant). When direct communication with the Director prior to an unanticipated absence is not possible, the Faculty member shall submit a written rationale within 10 working days following the absence. When such an absence does occur and (following notification from the Faculty member) a class needs to be cancelled, School staff will make every attempt to contact students in the class prior to the time it meets, as well as post a notice on the classroom door indicating that the class has been cancelled.

    3.            Professional Meetings

    Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of School funds. In general, greater amounts of support will be granted to meeting participants (i.e., those presenting a paper or chairing a session) than to Faculty members who simply attend professional meetings.

  9. Faculty Sick Leave

    The Director is responsible for keeping complete records of Faculty sick leave; however, Faculty members are also required to submit the appropriate sick leave forms to the Director. Sick leave forms should be completed and submitted to the Director within forty-eight (48) hours after an absence.

  10. Copyright Restrictions

    All Faculty members should be aware of current copyright laws that restrict the copying of published materials. For further information, contact the University's Office of Legal Affairs.

  11. Office Assignment

    When an office assigned to the school becomes available, Faculty will be notified by memorandum at least two weeks prior to the assignment of the office. While the Director may exercise discretionary authority in the assignment of workspace and offices, when possible preference should try to give preference to those at a higher rank (i.e., Professor, Associate Professor, and Assistant Professor) and when rank is equal, preference may be given based on seniority.

  12. Curricular Policies and Procedures

    A.          Curricula

    Curricular changes for programs may be proposed by any Faculty member within a program area. Proposals must first be reviewed and voted on at the program level. Proposals supported at the program level are submitted to the School Curriculum Committee for review and if recommended by a majority, the proposal is forwarded to the Director whose recommendation is sent to the College for consideration.

    B.         Final Exams

    Final examinations in all courses must be offered at the time and date specified in the University's schedule of final examinations. Changes of the time and/or date of a final examination require prior approval of the Director and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

    C.          Grades

    Faculty members must inform students of their progress throughout the semester. Grades are a Faculty member's responsibility and should be assigned fairly and objectively. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades. Failure of Faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and merit decisions.

    Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the Faculty member for five (5) years after final grades are submitted. Students have a right to inspect the written work performed during a course and discuss the grade with the Faculty member.

    D.         Audits

    Students may audit any course subject to space availability and approval of the Director. Faculty members have the discretion to determine conditions and requirements for the audit.