Structure and Organization of the School | Kent State University

Structure and Organization of the School

  1. Administrative and Service Positions

    1. School Director

      The School Director (hereinafter "Director") is the chief administrative officer of the School (See, Appendix A of this Handbook) and reports directly to and is accountable to the Dean of the College (hereinafter "Dean"). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School Faculty and the School's various committees. The Director's duties and responsibilities shall include but are not limited to the following:

       

      a.      Ensuring School compliance with University, Administrative and Operational

      Policies, rules, regulations and any applicable Collective Bargaining Agreement.

       

      b.     Developing and carrying out administrative and educational policies in the School, with appropriate consultation.

       

      c.      Developing the School's budget, with appropriate consultation.

       

      d.     Recommending new staff and Faculty appointments to the Dean, with appropriate consultation.

       

      e.      Recommending the reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of Faculty members in the School.

       

      f.      Appointing and directing the nonacademic staff of the School.

       

      g.     Recommending leaves of absence for Faculty members in the School, including but not limited Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.

       

      h.     Notifying the Dean of the absence or resignation of a Faculty member.

       

      1.     Recommending course changes through the appropriate Dean(s).

       

      J.       Assigning workload to Faculty members, with appropriate consultation.

       

      k.      Scheduling classes and rooms through the appropriate University offices.

       

      1.      Overseeing the preparation of reports to University officials, as required and appropriate.

       

      m.     Maintaining custody of University property allocated to the School.

       

      n.       Supervising the academic counseling of student majors in the School.

       

      o.      Notifying the President's Office, through appropriate channels, of the needs of the

      School for which gifts or bequests should be sought or are being sought. p.         Promoting good communications and morale within the School.

      q.     Representing the School and communicating the views of its Faculty in College and

      University affairs.

       

      r.      Keeping the School informed of the views and policies of the College and University administrations.

       

      s.       Maintaining appropriate balance and emphasis among the various disciplines of the

      School.

       

      t.       Performing other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new Faculty, developing brochures of course syllabi, etc.

       

      The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and permitted to School committees and to the various administrative and service positions in the School.

       

      The selection, review, and reappointment of the Director are the responsibility of the Dean, who consults with the School Faculty on such matters. Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement.

    2. Program Area Coordinators

      The role of program coordinators within the administrative framework of the college is articulated in the College Handbook. Coordinators may be tenured, tenure-track, or non-tenure track Faculty members, there will be one from each of the program areas within the School. Nominations for these positions are conducted in the spring semester each year. Program area Faculty members recommend acceptable candidates from within the program area for the position of Coordinator, from which the Director selects and appoints one for a term of two years. At any time that significant dissatisfaction is expressed on the part of either the Faculty or the Director, a decision may be made to seek a new Coordinator for that program area. Coordinators assume office at the beginning of the fall semester. In the School of Foundations, Leadership and Administration program coordinators are responsible for:

       

                       a.      Overseeing and coordinating admissions into the School's graduate programs.
       

      b.      Coordinate the schedule of classes in consultation with the School Director, who has final approval.

       

      c.      Recommending to the Director, the awarding of graduate assistantships and teaching fellowships.

       

      d.      Serving as a liaison to the College of Education, Health and Human Services, the

      Graduate College Council and the Division of Research and Graduate Studies. e.         Conducting performance evaluations of graduate student teaching.

      f.       Implementing the current policies of the School's graduate programs and the current policies of the College of Education, Health and Human Services.

       

      g.      Maintaining and processing graduate student records and informing students of their standing and progress toward degrees.

       

      h.       Conducting reviews and making recommendations on graduate Faculty status.

       

      1.      Initiating and coordinating changes and improvements in curricula, requirements, and programs.

       

      J.       Directing meetings of the Program Faculty.

       

      k.       Serving as advisor for the School's Graduate Student Council.

       

      1.      Advising and counseling students.

       

      m.     Approving course substitutions, individual investigations and transfer or transient credit.

       

      n.          Performing other duties and tasks as assigned or delegated by the Director.

    3. Additional Administrative Appointments

      Appointments to other administrative positions are made by the Director after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual's qualifications for the position.

    4. Non-Academic Staff

      The School's non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.

  2. School Committees

    All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement. The Director may establish ad hoc committees in consultation with the FAC. The Director will welcome requests from Faculty members for positions on the School's various committees. The Director, when making appointments to School committees, will be mindful of the diversity of disciplines within the School and will consider the expertise and interests necessary for the effective functioning of specific committees.

    1. The Faculty Advisory Committee (FAC)

      The FAC is structured and operates as described in the applicable Collective Bargaining Agreement. The FAC is elected directly by the full-time Faculty of the School.

       

      FAC terms are for two (2) years. Elections are conducted in the spring semester and the FAC members assume office at the beginning of the fall Semester. The FAC shall consist of one (1) tenured or tenure-track Faculty member (hereinafter "Faculty") from each program area within the school, one (1) full-time non-tenure track Faculty member (hereinafter "NTT Faculty"), and one (1) regional campus tenured or tenure track Faculty member.

       

      NTT Faculty members are invited to serve on the FAC. The School will elect one representative of the NTT Faculty to the FAC in the spring semester and the FAC member will assume office at the beginning of the fall semester. NTT FAC members shall not participate in personnel decisions regarding Faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions.

       

      Regional Campus Faculty members are invited to serve on the FAC. The School will elect one representative of the full-time Regional Campus Faculty to the FAC in the spring semester and the FAC member will assume office at the beginning of the fall semester. NTT Regional Campus FAC members shall not participate in personnel decisions regarding Faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions.

       

      The FAC is convened and chaired at least once per term by the Director who, in consultation with the FAC, sets the agenda for its meetings. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by the Director, as needed, or upon a request by at least one-half of the members of the FAC. The FAC elects three (3) members to serve for two years as the School representatives to the College Advisory Council (hereinafter "CAC"). It is preferred that FAC members serve on the CAC in staggered terms.

    2. The Curriculum Committee

      The Curriculum Committee assists the Director in supervising and coordinating the School's academic programs. The Curriculum Committee makes recommendations on any and all matters that affect the academic programs of the School including but not limited to Faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. The Curriculum Committee reviews and decides student appeals regarding course substitution.  The Curriculum Committee shall elect three (3) members to serve on the College Curriculum Committee. Curriculum Committee terms are for one (1) year. Elections are conducted in the spring semester and the members assume office at the beginning of the fall semester. The Curriculum Committee includes the following Faculty members:

       

      a.    One (1) Faculty member from each program area, elected by and from the School Faculty. Committee members may be tenured, tenure-track, or non-tenure track Faculty members. One of these members will be elected by the other members to serve as the Chair of the Curriculum Committee.

       

      b.    One (1) undergraduate student representative appointed by the Curriculum Committee.

      c.          One (1) graduate student representative appointed by the Curriculum Committee.

    3. Student Academic Complaint Committee

      The Student Academic Complaint Committee is composed of three Faculty members appointed by the FAC. One member of the committee is elected by other members to serve as the Chair of the Student Academic Complaint Committee.  The policies and procedures of this committee are governed by University Policy including but not limited to the addition of at least one (1) student representative to the committee. An undergraduate student will be added to the committee for complaints from undergraduate courses and a graduate student will be added to the committee for complaints from graduate courses.

       

      In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the Faculty. If the Chair of the Committee is the subject of or may otherwise be involved with a student complaint, the Director will appoint another member of the Student Academic Complaint Committee to chair the committee and the FAC will appoint an additional member to the committee from the Faculty.

    4. Reappointment, Tenure, and Promotion Committee

      The policies and procedures that govern the School's Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of Faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Director on each of these personnel decisions. The recommendations of this committee and the Director, together with the materials assembled for the committees, are forwarded to the Dean of the College.

    5. Other Ad Hoc Committees

      The Director may establish, charge, and appoint the membership of ad hoc committees as required by the School. In establishing ad hoc committees, naming members, and designating a committee chair, the Director shall consult with the FAC. The Director will welcome requests and preferences from the Faculty before establishing and making appointments to ad hoc committees.