Other School Guidelines | Kent State University

Other School Guidelines

  1. Students

    Students, both undergraduate and graduate, are of primary concern to all faculty members, and students' academic needs are of primary importance to the School.  Students participate in various School committees.  Student appointments to committees are made by the Director in consultation with the FAC and the faculty members involved in and affected by a specific committee's work.

    1. Advising

      Faculty are required to advise and counsel undergraduate and graduate students on academic matters.  General advising at the undergraduate level is coordinated by the Director of the Vacca Office of Student Services who serves as the School representative for College and University functions related to undergraduate programs and activities.  Individual faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed.  Student advising at the graduate level is conducted by the student's "major professor" and the student’s dissertation committee members.

    2. Student Academic Misconduct

      The University’s Administrative policy regarding student cheating and plagiarism is included in the University Policy Register. (See, University Policy Register 3-01.8)

    3. Student Grievances and Academic Complaints

      The University’s policies and procedures which govern student grievances and student academic complaints are included in the University Policy Register.  (See, University Policy Register 4-02.102, 02-3 and 8-01.4)

    4. Transfer Credit Procedure

      The Vacca Office of Student Services is responsible for the first level of evaluation of undergraduate transfer credit. If the transfer is not automatic (as specified by TAG), a representative of the Office of Student Services consults with the appropriate program coordinator or faculty member who teaches the specific course or courses at issue.

      Graduate transfer credit is evaluated according to the process described in the current Graduate School Catalog.  Both master’s and doctoral transfer credit may be accepted if the criteria are met and the student's adviser, the Graduate Studies Committee, and the Graduate Dean approve the transfer credit.

    5. Privacy of Student Records

      The Director is responsible for ensuring that all members of the School comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).  These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record.  For further information, contact the University’s Office of Legal Affairs.

    6. Student Evaluations

      All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI).  If the evaluations are done with paper and pencil, faculty members must find a student volunteer to administer the surveys.  SSIs are returned by the student volunteer in a sealed envelope to the School office. If the evaluations are done online, faculty members are informed of the time period for the evaluations. The students will then be provided with access to the online evaluations and instructions for completing the evaluations by a member of the College administration staff. The School Administrative Assistant arranges for the appropriate scoring of SSIs according to the approved group norms for the School.  SSIs are not available to individual faculty members until after grades are submitted to the Registrar.  SSIs and the results are maintained in the School office and are available for faculty review.  SSIs for Regional Campus faculty are administered and maintained by the campus at which the course is taught.

    7. Non-Discrimination

      In accordance with University policy, faculty in the School and Kent State University encourage an atmosphere in which the diversity of its members is understood and appreciated, an atmosphere that is free of discrimination and harassment based on the categories subsequently named.

      It is the policy of the university that there shall be no unlawful discrimination based on race, color, religion, gender, sexual orientation, national origin, disability, age, or identity as a disabled veteran or veteran of any era.

    8. Course Syllabi

      During the first week of classes, School faculty are expected to provide a written syllabus for each course taught. The syllabus should include the instructor’s office hours, the purpose of the course, required readings, a clear statement of major assignments with due dates, and grading criteria and policies (including attendance policies where relevant). The syllabus should provide the instructor’s clearly stated expectations for student learning outcomes in the course.

    9. Cancellation of Class

      All instructors should meet with their classes on a regular basis. However, anticipated and unanticipated circumstances sometimes occur that necessitate the cancellation of a class. Such cancellation should be viewed as an undesirable alternative to other courses of action that would allow the class to meet (e.g., another instructor covering the class). If a class meeting cannot be arranged and it is necessary for it to be cancelled, the following actions should be taken:
      1. Anticipated Absences
           Anticipated absences might result from attendance at the meeting of a professional organization or scholarly presentation at a conference.  In instances when a class must be cancelled, an Authorization of Absence Form must be submitted to (and approved by) the School Director at least five working days prior to the anticipated absence. The reason for the absence should be clearly stated on this form, as well as information as to how the class will be covered.

      2.  Unanticipated Absence
           In rare instances, an unanticipated absence occurs, the result of a personal medical condition, illness or death of a family member, or some other emergency. When provision cannot be made for the class to be covered by another instructor, direct communication about the unanticipated absence should be provided to the School Director or designated representative (e.g., Administrative Assistant). When direct communication with the Director prior to an unanticipated absence is not possible, the faculty member shall submit a written rationale within 10 working days following the absence. When such an absence does occur and (following notification from the faculty member) a class needs to be cancelled, School staff will make every attempt to contact students in the class prior to the time it meets, as well as post a notice on the classroom door indicating that the class has been cancelled.

  2. Curricular Policies and Procedures

    1. Curricula

      Curricular changes may be proposed by any faculty member for consideration by their program area colleagues.    If accepted, the appropriate curricular forms are completed and forwarded to the School Curriculum Committee (CC).  If approved, the Chair of the CC informs the Director, who then reviews and affirms the decision(s), or if not, discusses and hopefully, resolves issues with the CC and program area.  Once approved, the appropriate college curricular body votes on the changes.

    2. Final Exams

      Final examinations in all courses must be offered at the time and date specified in the University’s schedule of final examinations.  Changes of the time and/or date of a final examination require prior approval of the Director and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

    3. Grades

      Faculty members must inform students of their progress throughout the semester.  Grades are a faculty member's responsibility and should be assigned fairly and objectively.  Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades.  Failure of faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and Faculty Excellence Award decisions.

      Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for two (2) years after final grades are submitted.  Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

    4. Audits

      Students may audit any course subject to space availability and approval of the Director.  Faculty members have the discretion to determine conditions and requirements for the audit.

  3. Handbook Modification, Amendment and Revision

    The implementation, modification, amendment and revision of this Handbook are governed by the applicable Collective Bargaining Agreement.  The School faculty will review and update this Handbook, as needed, but at least every five (5) years.  Suggestions for modifications or amendments to the Handbook may be initiated at any time by the Director or by any faculty member.  Proposed modifications or amendments are subject to discussion, revision, and recommendation by the FAC.  When a proposed modification or amendment involves a major change in School policy or practice, the Director may seek the recommendation of the entire faculty.  If the Director concurs with a proposed modification, amendment or revision, he/she will recommend the change(s) to the Dean.  All modifications, amendments and revisions of the Handbook require the approval of the Dean. In reviewing this Handbook, the Dean may request revisions before lending final approval.  If these revisions are not adopted by the School, the Dean shall consult the CAC with regard to the provision(s) in dispute before making a final determination and certifying final approval of the Handbook. Further, the Dean may direct that the Handbook be modified, amended or revised to reflect changes in College or University policy.