Structure and Organization of the School | Kent State University

Structure and Organization of the School

  1. Administrative and Service Positions

    1. School Director

      The School Director (hereinafter “Director”) is the chief administrative officer of the School and reports directly to and is accountable to the Dean of the College (hereinafter “Dean”). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School faculty and the School’s various committees. The Director's duties and responsibilities shall include, but are not limited to, the following roles outlined as academic/scholarly leadership and procedural/managerial:

      Academic/Scholarly Leadership 

      •  Promotes good communication and morale within the School
      • Advocates for and represents faculty in School, College and University affairs, forums, and decisions
      • Contributes to the scholarly culture and climate of the School
      • Mentors faculty in pursuing and developing research agendas and scholarship
      • Understands and supports the diversity of faculty interests and pursuits, valuing different perspectives
      • Listens to and considers the positions, opinions, and diverse views of all faculty
      • Provides strong leadership and supports faculty in accomplishing a unified vision for the school and units within the school
      • Maintains appropriate balance and emphasis among the various disciplines of the School
      • Encourages and facilitates a collaborative approach to teacher education across programs
      • Demonstrates strong commitment to social justice
      • Maintains shared problem-solving and ongoing intellectual dialogue about teaching, scholarship, programming, and issues related to the changing environment
      • Articulates various program goals into a cohesive unit
      • Facilitates the integration of global perspectives in education, as well as international outreach
      • Demonstrates the necessary disciplinary understanding to practice a resourceful and democratic curriculum-based pedagogy
      • Makes ethically sound and research-informed decisions, carrying out the vision developed with the faculty
      • Keeps the School informed of the views and policies of the College and University administrations

      Procedural/Managerial

      •  Ensures School compliance with University, Administrative, and Operational Policies, rules, regulations and any applicable Collective Bargaining Agreement
      • Develops and carries out administrative and educational policies in the School, with appropriate consultation
      • Develops the School’s budget, with appropriate consultation
      • Recommends new staff and faculty appointments to the Dean, with appropriate consultation
      • Recommends the reappointment, non-reappointment, tenure, promotion, sanction, and/or dismissal of faculty members in the School
      • Appoints and directs the nonacademic staff of the School
      • Recommends leaves for faculty members in the School
      • Notifies the Dean of the absence or resignation of a faculty member
      • Recommends course changes to the Dean
      • Assigns workload to faculty members, with appropriate consultation
      • Schedules classes and rooms through the appropriate University offices
      • Oversees the preparation of reports to University officials, as required and appropriate
      • Maintains custody of University property allocated to the School
      • Monitors the academic advising of student majors in the School
      • Performs other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new faculty, developing brochures of course syllabi, etc.

      The Director is an ex officio, non-voting member of all School committees. The Director may make appointments as necessary to School committees and to the various administrative and service positions in the School.

      The selection, review, and reappointment of the Director are the responsibility of the Dean, who consults with the School faculty on such matters. Procedures for the selection, review, and reappointment of the Director are included in the applicable Collective Bargaining Agreement.

      If the Director is ill or out of town for a day or more, the Director will name an “acting Director(s) for the duration of the absence.

    2. Program Coordinators

      The Director appoints Program Coordinators after consultation with the program faculty. While the appointment is for the academic year, it is also expected that the Program Coordinator is available for eight weeks of the summer, for additional compensation. The initial term of service is for two years, at which time consideration shall be given to continuous service or rotation to a newly appointed Program Coordinator. Newly appointed coordinators should seek and expect to receive mentorship during their initial semester of service by the previous coordinator, as well as the Director. Service by Program Coordinators may be terminated if deemed necessary by the Director. The duties and responsibilities of Program Coordinators, who generally may be assigned the workload equivalent of one (1) three (3) credit hour course by the Director, with the approval of the Dean, shall include but are not limited to the following:

      • Convene program faculty regularly to discuss important curricular issues, to evaluate the program, and to make program plans relative to academic and student affairs
      • Prepare accreditation reports and program quality assessments
      • Coordinate the schedule of classes to be submitted to the school director for approval, with appropriate faculty consultation
      • Inform faculty of opportunities for summer teaching
      • Advise and counsel students
      • Serve as liaison to program advisors in the various Colleges and Schools
      • Determine the appropriateness for approval of course substitutions, and transfer or transient credit
      • Consult faculty regarding individual investigations
      • Oversee and coordinate reviews for admission into graduate programs
      • Initiate and coordinate program-related curricular revisions
      • Recruit and develop part-time faculty
      • Serve a leadership role within partnership schools and agencies
      • Oversee program efforts related to the recruitment and retention of students
      • In partnership with Director, manage enrollment within courses
      • Assist with scheduling decisions, both short and long term
      • Implement the current policies of the School and the College
    3. Additional Administrative Appointments

      The Director makes appointments to other administrative positions after consultation with the Faculty Advisory Committee (hereinafter the “FAC”). Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position.

    4. Non-Academic Staff

      The School's non-academic staff includes all classified and unclassified staff positions within the School, including, but not limited to, the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.

  2. School Committees

    All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement (CBA) The Director may establish ad hoc committees in consultation with the FAC.

    The Director welcomes requests from faculty members for positions on the School’s various committees.  The Director, when making appointments to School committees, will be mindful of the diversity of disciplines within the School and will consider the expertise and interests necessary for the functioning of the specific committees.

    The School has a range of committees including but not limited to the FAC, Curriculum Committee, Student Academic Complaint Committee, the Reappointment, Tenure and Promotion Committee, as well as other ad hoc Committees, such as search committees, to name just one possibility. Participation of all faculty members is encouraged, and representation from all programs areas will be solicited. Collective Bargaining Agreement and University Policy Register ultimately govern committee membership.  For all committees in the School, seventy-five percent (75%) of the committee membership shall constitute a quorum.

    1. Faculty Advisory Committee (FAC)

      a. Purpose:
      This elected FAC represents School Faculty members in School governance.  The FAC is structured and operates as described in the applicable Collective Bargaining Agreement.

      The FAC is convened and chaired at least once per term by the Director who, in consultation with the FAC, sets the agenda for its meetings.  FAC members may request that items be added to the agenda.  Additional meetings of the FAC may be called by the Director, as needed. The Director is an ex-officio, non-voting member of the FAC.

      b. Membership:
      The Committee shall be composed of nine (9) full-time School faculty members whose terms shall be for one (1) year. Three FAC members serve as representatives to the College Advisory Committee (hereinafter the “CAC”). Each year FAC names at least one (1) new CAC representative; thus, while a usual term for an FAC member is only one (1) year, if elected to CAC, that FAC member automatically becomes a member of FAC for a second year because CAC members serve a two-year term.

      All full-time faculty members are eligible for membership on the FAC. This includes full-time non-tenure track (NTT) faculty and regional campus faculty. The FAC should consist of one  (1) Faculty member from each of these seven (7) program areas* (ADED, CTTE, ECED, Literacy, MCED, C&I/At Large, and PEP)—and NTT and regional campus faculty, for a total of nine (9) FAC members elected in a school-wide election each spring semester.  * Math is not a program/degree area for this purpose.

      Thus, each program area (ADED, CTTE, ECED, Literacy, MCED, C&I/At Large and PEP) should choose representatives from program faculty for the FAC ballot. The Director should encourage regional campus faculty, NTT faculty, and other faculty not nominated by their program areas to make known their interest in running for the FAC. 

      Where there is insufficient interest from NTT or regional campus faculty to run for FAC, the at-large members should increase proportionally to keep the number of FAC representatives at nine (9).

      c. Attendance:
      Meetings are open to all School faculty members, except when personnel matters are under discussion. Only elected FAC members may vote on motions before the Committee.

    2. The Curriculum Committee

      a: Purpose: The Curriculum Committee assists the Director in supervising and coordinating the School’s academic programs. The Curriculum Committee makes recommendations on all matters that affect the academic programs of the School, including but not limited to:

      • Review and recommendation of proposals to establish, inactivate and revise courses, degrees, programs, concentrations, majors and sub majors, emphases and options
      • Review and recommendation of proposed course changes to course titles, course descriptions, prerequisites, grading specifications, credits, and content
      • Review and recommendation of workshop proposals

      b: Membership: The Curriculum Committee shall be composed of one (1) full-time faculty member from each program area (ADED, CTTE, ECED, Literacy, MCED, and PEP). Nominations and elections will be held in the same manner as the FAC. Terms, however, are for two (2) years with half of the membership being elected each year. All committee members have voting privileges. The Curriculum Committee shall elect three (3) members to serve on the College Curriculum Committee. Those elected to CCC will serve the corresponding terms.

      The committee Chair—based on need, as established by the committee or by the receipt of proposals for consideration—schedules Curriculum Committee meetings, sharing those dates with the Director and the faculty. Proposals are to conform to the format and include all requested data specified in the latest edition of the “Guidelines for the Preparation of Curricular Proposals” issued by the Office of the Provost.

    3. Student Academic Complaint Committee

      The Student Academic Complaint Committee is composed of three (3) Faculty members elected on an annual basis to serve as needed. When the committee convenes, one (1) member of the committee is elected by other members to serve as the Chair of the Student Academic Complaint Committee. The policies and procedures of this committee are governed by University Policy 4-02.3, including but not limited to the addition of at least one (1) student representative to the committee. An undergraduate student will be added to the committee for complaints from undergraduate courses, and a graduate student will be added to the committee for complaints from graduate courses. 

      In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the Faculty. If the Chair of the Committee is the subject of or may otherwise be involved with a student complaint, the Director will appoint another member of the Student Academic Complaint Committee to direct the committee and the FAC will appoint an additional member to the committee from the Faculty.

    4. Reappointment, Tenure, and Promotion Committee

      The policies and procedures that govern the School’s Ad Hoc Reappointment, Tenure, and Promotion (RTP) Committee are included in University Policy. The Office of the Provost provides procedural and operational guidelines for this committee annually. This committee reviews materials relevant to the professional performance of Faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Director on each of these personnel actions. The recommendations of this committee and the Director’s, together with the materials assembled for the committees, are forwarded to the Dean of the College.

      This committee is composed of tenured full professors and FAC members who are tenured and at or above the rank of the applicant. Members are excluded from deliberations when they, their spouses, or a relative is under consideration, or when a candidate for promotion to a rank higher than their own is considered.

    5. Other Ad Hoc Committees

      The Director may establish, charge, and appoint the membership of ad hoc committees as required by the School. In establishing ad hoc committees, naming members, and designating a committee director, the Director shall consult with the FAC. The Director will welcome requests and preferences from the faculty before establishing and making appointments to ad hoc committees.