Students | Teaching, Learning and Curriculum Studies Handbook | Kent State University

Students

Students, both undergraduate and graduate, are of primary concern to all faculty members, and students' academic needs are of primary importance to the School.  Students participate in various School committees.  Student appointments to committees are made by the Director in consultation with the FAC and the faculty members involved in and affected by a specific committee's work.

  1. Advising

    Faculty are required to advise and counsel undergraduate and graduate students on academic matters.  General advising at the undergraduate level is coordinated by the Director of the Vacca Office of Student Services who serves as the School representative for College and University functions related to undergraduate programs and activities.  Individual faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed.  Student advising at the graduate level is conducted by the student's "major professor" and the student’s dissertation committee members.

  2. Student Academic Misconduct

    The University’s Administrative policy regarding student cheating and plagiarism is included in the University Policy Register. (See, University Policy Register 3-01.8)

  3. Student Grievances and Academic Complaints

    The University’s policies and procedures which govern student grievances and student academic complaints are included in the University Policy Register.  (See, University Policy Register 4-02.102, 02-3 and 8-01.4)

  4. Transfer Credit Procedure

    The Vacca Office of Student Services is responsible for the first level of evaluation of undergraduate transfer credit. If the transfer is not automatic (as specified by TAG), a representative of the Office of Student Services consults with the appropriate program coordinator or faculty member who teaches the specific course or courses at issue.

    Graduate transfer credit is evaluated according to the process described in the current Graduate School Catalog.  Both master’s and doctoral transfer credit may be accepted if the criteria are met and the student's adviser, the Graduate Studies Committee, and the Graduate Dean approve the transfer credit.

  5. Privacy of Student Records

    The Director is responsible for ensuring that all members of the School comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).  These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record.  For further information, contact the University’s Office of Legal Affairs.

  6. Student Evaluations

    All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI).  If the evaluations are done with paper and pencil, faculty members must find a student volunteer to administer the surveys.  SSIs are returned by the student volunteer in a sealed envelope to the School office. If the evaluations are done online, faculty members are informed of the time period for the evaluations. The students will then be provided with access to the online evaluations and instructions for completing the evaluations by a member of the College administration staff. The School Administrative Assistant arranges for the appropriate scoring of SSIs according to the approved group norms for the School.  SSIs are not available to individual faculty members until after grades are submitted to the Registrar.  SSIs and the results are maintained in the School office and are available for faculty review.  SSIs for Regional Campus faculty are administered and maintained by the campus at which the course is taught.

  7. Non-Discrimination

    In accordance with University policy, faculty in the School and Kent State University encourage an atmosphere in which the diversity of its members is understood and appreciated, an atmosphere that is free of discrimination and harassment based on the categories subsequently named.

    It is the policy of the university that there shall be no unlawful discrimination based on race, color, religion, gender, sexual orientation, national origin, disability, age, or identity as a disabled veteran or veteran of any era.

  8. Course Syllabi

    During the first week of classes, School faculty are expected to provide a written syllabus for each course taught. The syllabus should include the instructor’s office hours, the purpose of the course, required readings, a clear statement of major assignments with due dates, and grading criteria and policies (including attendance policies where relevant). The syllabus should provide the instructor’s clearly stated expectations for student learning outcomes in the course.

  9. Cancellation of Class

    All instructors should meet with their classes on a regular basis. However, anticipated and unanticipated circumstances sometimes occur that necessitate the cancellation of a class. Such cancellation should be viewed as an undesirable alternative to other courses of action that would allow the class to meet (e.g., another instructor covering the class). If a class meeting cannot be arranged and it is necessary for it to be cancelled, the following actions should be taken:
    1. Anticipated Absences
         Anticipated absences might result from attendance at the meeting of a professional organization or scholarly presentation at a conference.  In instances when a class must be cancelled, an Authorization of Absence Form must be submitted to (and approved by) the School Director at least five working days prior to the anticipated absence. The reason for the absence should be clearly stated on this form, as well as information as to how the class will be covered.

    2.  Unanticipated Absence
         In rare instances, an unanticipated absence occurs, the result of a personal medical condition, illness or death of a family member, or some other emergency. When provision cannot be made for the class to be covered by another instructor, direct communication about the unanticipated absence should be provided to the School Director or designated representative (e.g., Administrative Assistant). When direct communication with the Director prior to an unanticipated absence is not possible, the faculty member shall submit a written rationale within 10 working days following the absence. When such an absence does occur and (following notification from the faculty member) a class needs to be cancelled, School staff will make every attempt to contact students in the class prior to the time it meets, as well as post a notice on the classroom door indicating that the class has been cancelled.