How to Use PaymentWorks
PaymentWorks (click to login) |
|
PaymentWorks Instructions
|
|
Who must be invited to and register in PaymentWorks? |
Apart from the list below, all individuals and entities who are to be paid through Accounts Payable must complete the PaymentWorks onboarding process. This is true regardless of funding source and whether the payee is a new or existing vendor. PaymentWorks is the portal through which these vendors provide their business information, including legal names, tax identifications and filing statuses, payment preferences, physical and email addresses, contact names, diversity data and more. Vendors also use the portal to maintain their business information and check invoice payment statuses. The following entities and individuals do not need to complete the PaymentWorks onboarding process:
To clarify, a reimbursement refers to a payment made by the university to an individual who incurred allowable and necessary business expenses on behalf of the university. A refund refers to a payment made to return funds to an individual/entity who previously paid them to the university. |
Who is responsible for inviting vendors to PaymentWorks? |
Each department is responsible for inviting its own vendors, ensuring that they have completed the onboarding process, and have registered the remittance address that appears on their invoices. Vendors must complete the PaymentWorks onboarding process before they can be added to the vendor master file. Accounts Payable can only issue payment after a vendor has registered the remittance address that appears on their invoice. It is advisable that departments invite vendors to register before purchases are made and services are provided, in order to ensure that prospective vendors are in compliance with university policies and procedures. As of April 15, 2020, payment requests that are submitted without their vendors (both existing and new) having completed the PaymentWorks onboarding process will be returned to the initiating departments. |
Has my vendor completed the PaymentWorks onboarding process? |
|
Has my vendor been invited to PaymentWorks? |
|
How do I invite a vendor to PaymentWorks? |
|
How do I check the status of my invitation and my vendor's registration? |
|
How do I use PaymentWorks to view invoice payment statuses? |
|
How do I use PaymentWorks to view a vendor's profile? |
|