Year to Year Expectations of a Student and Advisor Relationship | Kent State University

Year to Year Expectations of a Student and Advisor Relationship

Over the course of a student's college career, their relationship with their advisor is expected to grow from one of mentorship to one of professional connectivity and mutual respect. Outlined below are the expected steps the relationship should take through each year.

DKS/TKS/Orientation: You Belong Here

Student Responsibilities

Advisor Responsibilities

Establish a professional relationship with advisor

  • Discuss transition to university life with your advisor
  • Begin to build rapport you’re your advisor
  • Understand the expectations and responsibilities of advising

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Review curricular requirements for your major. 
  • Become acquainted with university policies and deadlines (e.g. Repeat for Recalculation, My Time to Register, Required Advising, and Formula to Finish).

Effectively use GPS Audit and Plan

Visit 1:

  • Discuss GPS with advisor and understand how to use the GPS audit to guide next semester’s course selections and stay on track with your goals and graduation requirements.

Visit 2:

  • Discuss GPS plan and use the GPS audit to plan for next semester’s course selection.

Clarifying academic, personal, and career goals and making a plan to achieve those goals

  • Establish academic, personal, and career goals with advisor

Utilize resources and support services as needed

  • Begin to utilize academic, personal, and career-focused resources.
  • Advisor may refer student to Career Exploration and Development, and/or US 20010 for career/major support.
  • Student effectively navigates FlashLine and university website.
  • Develop relationship with a faculty/program advisor.
  • Seek out-of-class opportunities (e.g. student organizations, student leadership opportunities).

Know FERPA and maintain confidentiality

  • Understand FERPA and the importance of securing your confidential information.  

Establish a professional relationship with student.

  • Introduce academic advising and what to expect during their first year.

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Provide general overview of curricular requirements.

Create and update a GPS plan with the student

  • Introduce the Graduation Planning System (GPS) tool. 
  • Create a plan for the student.  Include as many semesters as appropriate for the student and the program.

Assist student in clarifying his/her academic, personal, and career goals and assist student in making a plan to achieve those goals

  • Verify student’s major.
  • Talk to student about their goals while in college.

Review resources and make referrals as appropriate for the individual student.

  • Let students know that there is support available to help them succeed.

Maintain confidentiality.

  • Introduce students to FERPA and other privacy related issues.
  • Stay current on issues involving FERPA, and other laws relating to confidentiality. 
  • Maintain accurate, complete, and succinct advising notes on student contact in KSU Advising.

 

Year 1: Explore, Develop, Acclimate, Introduce, Connect, Educate

Student Expectations

Advisor Expectations

Establish a professional relationship with advisor

  • Discuss transition to university life with your advisor
  • Begin to build rapport you’re your advisor
  • Understand the expectations and responsibilities of advising

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Review curricular requirements for your major. 
  • Become acquainted with university policies and deadlines (e.g. Repeat for Recalculation, My Time to Register, Required Advising, and Formula to Finish).

Effectively use GPS audit and plan

Visit 1:

  • Discuss GPS with advisor and understand how to use the GPS audit to guide next semester’s course selections and stay on track with your goals and graduation requirements.

Visit 2:

  • Discuss GPS plan and use the GPS audit to plan for next semester’s course selection.

Clarifying academic, personal, and career goals and making a plan to achieve those goals

  • Establish academic, personal, and career goals with your advisor

Utilize resources and support services as needed

  • Begin to utilize academic, personal, and career-focused resources.
  • Advisor may refer you to Career Exploration and Development, and/or US 20010 for career/major support.
  • Effectively navigate FlashLine and university website.
  • Develop relationship with a faculty/program advisor.
  • Seek out-of-class opportunities (e.g. student organizations, student leadership opportunities).

Know FERPA and maintain confidentiality

  • Understand FERPA and the importance of securing your confidential information.

Establish a professional relationship with student.

  • Take time to get to know the student. 
  • Explain the responsibilities and expectations for both advisor and advisee.
  • Assist student with transition to university life.
  • Retain good records in KSU Advising about the student so they can be referenced later.

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Review curricular requirements. 
  • Discuss important policies and deadlines applicable to the student (e.g. registration dates, Repeat for Recalculation, important academic standing levels, semester honors).

Create and update a GPS plan with the student

Visit 1:

  • Discuss GPS and how students will use it during their time at Kent. 
  • Update the plan and create additional semesters. 

Visit 2:

  • Update plan, introduce the audit.
  • Create additional semesters.

Assist student in clarifying his/her academic, personal, and career goals and assist student in making a plan to achieve those goals

  • Verify student’s program.
  • Discuss what their goals are during their time at KSU and afterwards.
  • Discuss minor/certificate/elective options.

Review resources and make referrals as appropriate for the individual student.

  • Review of FlashLine tabs and tools.
  • Discuss academic/personal support services.
  • If students are struggling with career options, refer to Career Exploration and Development, Pathfinder Major Explorer, and/or US 20010.
  • Use KSU Advising referral system as needed.
  • Encourage student to develop relationship with faculty/program advisor.
  • Introduce out-of-class opportunities (e.g. organizations, leadership).

Maintain confidentiality.

  • Educate students as needed on FERPA issues and other privacy laws.
  • Stay current on issues involving FERPA, and other laws relating to confidentiality. 
  • Maintain accurate, complete, and succinct advising notes on student contact in KSU Advising.

 

Year 2: Solidify, Connect, Involve, Initiative, Accountability, Independence, Inquiring

Student Expectations

Advisor Expectations

Establish a professional relationship with advisor

  • Prepare to have major and career-focused conversations with your advisor.
  • Continue building rapport with your advisor

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Understand and articulate curricular requirements for your major. 
  • Understand university graduation requirements          
  • Understand university policies and deadlines (e.g.  Repeat for Recalculation, My Time to Register, Required Advising ,and Formula to Finish).

Effectively use GPS audit and plan

  • Accurately utilize GPS plan and audit to plan for next semester courses prior to the advising appointment
  • Discuss GPS audit and plan with your advisor

Clarifying academic, personal, and career goals and making a plan to achieve those goals

  • Evaluate academic, personal, and career goals with your advisor.
  • Student and advisor discuss opportunities to achieve goals.

Utilize resources and support services as needed

  • Regularly utilize academic, personal, and career-focused resources as needed or required
  • Advisor may refer you to Career Exploration and Development, and/or US 20010 for career/major support.
  • Explore community engagement, experiential learning, student leadership, and study abroad opportunities. 
  • Maintain relationship with a faculty advisor/mentor to discuss future opportunities

Know FERPA and maintain confidentiality

  • Understand FERPA and the importance of securing your confidential information.

Establish a professional relationship with student.

  • Maintain regular communication with the student.
  • Review records in advance of the appointment.
  • Assist student with transition into discipline-focused conversations. Use Pathfinder as a guide.

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Review curricular requirements.
  • Explain university requirements (e.g. ELR, WIC, etc.).
  • Discuss important policies and deadlines applicable to the student (e.g. registration dates, Repeat for Recalculation, important academic standing levels, semester honors).

Create and update a GPS plan with the student

Visit 1:

  • Update GPS plan, review audit and plan with the student; create additional semester(s). 

Visit 2:

  • Update & revise GPS plan, review audit and complete plan with the student.

Assist student in clarifying his/her academic, personal, and career goals and assist student in making a plan to achieve those goals

  • Review and reevaluate goals based on interest and accomplishments. 
  • Discuss opportunities to achieve goals.
  • Discuss minor/certificate /elective options.

Review resources and make referrals as appropriate for the individual student.

  • Encourage student to develop relationship with faculty/program advisor.
  • Discuss academic/personal support services.
  • If students are struggling with career options, refer to the Career Exploration and Development, Pathfinder Major Explorer, and/or US 20010.
  • Use KSU Advising referral system as needed.
  • Discuss study abroad options. 
  • -Encourage out-of-class opportunities (e.g. organizations, leadership).

Maintain confidentiality.

  • Stay current on issues involving FERPA and other laws relating to confidentiality. 
  • Maintain accurate, complete, and succinct advising notes on student contact in KSU Advising.

 

Year 3: Academic Goals, Focusing, Maintenance, Networking, Purpose

Student Expectations

Advisor Expectations

Establish a professional relationship with advisor

  • Continue major, career and graduation focused conversation with your advisor
  • Student is expected to drive the conversation

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Understand the purpose of major electives, and /or general electives
  • Understand university policies, procedures and deadlines for ELR, WIC, Graduation Application, etc.)

Effectively use GPS audit and plan

  • Accurately utilize GPS plan and audit to plan for next semester courses prior to the advising appointment.
  • Discuss GPS audit and plan with your advisor

Clarifying academic, personal, and career goals and making a plan to achieve those goals

  • Begin to conceptualize plans for post-graduation.
  • Review and reevaluate goals based on your interests and accomplishments

Utilize resources and support services as needed

  • Utilize Career Exploration and Development & college resources (e.g. resume writing, internships, and mock interviews) in preparation for life after KSU
  • Maintain relationships with a faculty advisor/mentor to discuss future opportunities.

Know FERPA and maintain confidentiality

  • Understand FERPA and the importance of securing your confidential information.  

Establish a professional relationship with student.

  • Continue to develop relationship with student.
  • Review records in advance of the appointment.
  • Transition to a student-driven conversation.
  • Assist student with transition to career focused conversation. Use Pathfinder’s Major Explorer as a guide.

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Review curricular requirements.
  • Explain university requirements (e.g. ELR, WIC, etc.).
  • Highlight deadlines for graduation.
  • Complete initial graduation review using GPS.

Create and update a GPS plan with the student

  • Review, update and revise GPS plan/audit. 
  • Review GPS audit for graduation.

Assist student in clarifying his/her academic, personal, and career goals and assist student in making a plan to achieve those goals

  • Discuss plans post-graduation.
  • Review and reevaluate goals based on interest and accomplishments

Review resources and make referrals as appropriate for the individual student.

  • Refer to the Career Exploration and Development & college resources (e.g. resume writing, internships, and mock interviews).
  • Encourage student to develop relationships with faculty advisors/mentors to discuss future opportunities.

Maintain confidentiality.

  • Stay current on issues involving FERPA and other laws relating to confidentiality. 
  • Maintain accurate, complete, and succinct advising notes on student contact in KSU Advising.
Year 4: Graduation, Focused, Connecting, Preparing, Transitioning, Professionalism, Life-Long Learning, Future Goals

Student Expectations

Advisor Expectations

Establish a professional relationship with advisor

  • Finalize your major, career, and graduation plans
  • Prepare for  life after KSU
  • You are expected to continue to drive the conversation with your advisor

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Complete your Graduation Application on time
  • March 15th for December (Fall semester graduation
  • December 15th for May (Spring semester) graduation

Effectively use GPS audit and plan

  • Accurately utilize GPS plan and audit to plan for next semester courses prior to the advising appointment.
  • Discuss GPS audit and plan with your advisor

Clarifying academic, personal, and career goals and making a plan to achieve those goals

  • Discuss plans post-graduation.
  • Review and reevaluate your goals based on your interests and accomplishments. 

Utilize resources and support services as needed

  • Refer to Career Exploration and Development & college resources (e.g. resume writing, internships, and mock interviews).
  • You should develop relationships with a faculty advisor/mentor to discuss future opportunities.

Know FERPA and maintain confidentiality

  • Understand FERPA and the importance of securing your confidential information.

Establish a professional relationship with student.

  • Continue to develop relationship with student.
  • Review records in advance of the appointment.
  • Continue with a student-driven conversation.
  • Assist student with transition into life beyond KSU (see #4).

Review curriculum, graduation requirements, policies, procedures and deadlines as necessary

  • Complete final review for graduation using GPS.

Create and update a GPS plan with the student

  • Review, update, and revise GPS plan/audit. 
  • Review GPS audit for graduation.

Assist student in clarifying his/her academic, personal, and career goals and assist student in making a plan to achieve those goals

  • Discuss plans post-graduation.
  • Review and reevaluate goals based on interest and accomplishments. 

Review resources and make referrals as appropriate for the individual student.

  • Refer to the Career Exploration and Development & college resources (e.g. resume writing, internships, and mock interviews).
  • Encourage student to develop relationships with faculty advisors/mentors to discuss future opportunities.

Maintain confidentiality.

  • Stay current on issues involving FERPA and other laws relating to confidentiality. 
  • Maintain accurate, complete, and succinct advising notes on student contact in KSU Advising.