Matters of Department Governance and related procedures

  1. Preamble

    This department handbook (hereinafter “Handbook”) contains the operational policies and procedures for the Department of Anthropology (hereinafter “Department”) within the College of Arts and Sciences (hereinafter “College”).  The policies and procedures contained in this Handbook shall not conflict with any University, Administrative and Operational Policy of Kent State University, any applicable Collective Bargaining Agreement, or any federal, state and local law.

  2. Definition of the Faculty

    The terms "Faculty", "members of the Faculty", and "Faculty members" used in this handbook are defined as full-time faculty of academic rank who hold tenured or tenure-track appointments at the University and who, therefore, are members of the bargaining unit as defined in the current Collective Bargaining Agreement (CBA). Unless otherwise specified voting rights on departmental matters are restricted to the Faculty.  The CBA provides that the tenured and tenure-track Faculty of the Department may decide whether and to what extent full-time non-tenure (NTT) track faculty shall be represented on the Faculty Advisory Committee. 

  3. Administrative and Service Positions

    The Department's non-academic staff includes all classified and unclassified staff positions within the Department including but not limited to the Administrative Assistant and secretarial staff.  Each position has specific duties as defined in the applicable position description.

    1. Department Chair

      The Department Chair (hereinafter “Chair”) is the chief administrative officer of the Department (See, Appendix I of this Handbook) and reports directly to and is accountable to the Dean of the College (hereinafter “Dean”).  The Chair is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the Department faculty and the Department’s various committees as provided in the Collective Bargaining Agreement.

      The Chair is an ex officio, non-voting member of all Department committees, and may make appointments as necessary and permitted to Department committees and to the various administrative and service positions in the Department.

      The selection, review, and reappointment of the Chair are the responsibility of the Dean, who consults with the Department faculty on such matters. Procedures for the selection, review and reappointment of the Chair are included in the applicable Collective Bargaining Agreement.

    2. Graduate Coordinator

      The Graduate Studies Coordinator (GSC) is appointed by the Chair after consultation with the Graduate Faculty and the FAC. The GSC must be a full member of the Graduate Faculty holding the rank of Associate Professor or Professor. The term of service is established by the Chair in consultation with the FAC, but may be terminated by the Chair, in his/her sole discretion. The GSC chairs the Graduate Studies Committee and oversees the operation and development of the Department's graduate programs. The specific duties and responsibilities of the Graduate Coordinator are determined by the Chairperson in consultation with the Graduate Faculty and FAC. The duties shall be specified in a letter of appointment and departmental operating procedures document and referenced in the description of workload equivalents (see Section IV F.Faculty Workload and Workload Equivalents) contained in this handbook.

    3. Additional Administrative Appointments

      1. Department Committees

        All Department committees are advisory and recommendatory to the Chair.  The membership, structure, and function of some of the Department's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement.  The Chair may establish other departmental standing and ad hoc committees in consultation with the FAC.  The Chair will welcome requests from faculty members for positions on the Department’s various committees.  The Chair, when making appointments to Department committees, will be mindful of the diversity of disciplines within the Department and will consider the expertise and interests necessary for the effective functioning of specific committees.

        1. The Faculty Advisory Committee (FAC)

          The FAC is structured and operates as described in the applicable Collective Bargaining Agreement. The FAC is elected directly by the full-time Faculty of the Department as defined in subhead III A Definition of the Faculty above.

          The TT CBA provides that the tenured and tenure-track faculty of the Department may decide whether and to what extent full-time non-tenure (NTT) track faculty shall be represented on the FAC.

          The TT CBA provides that the faculty of the Department shall ensure that Regional Campus faculty are appropriately represented on key Department and College committees, including but not limited to the FAC, the CAC, the RTP Committee, Search Committees, Review Committees, and committees considering curriculum, department or college policy, instructional standards, and program development.

          FAC terms are for two (2) years. Elections are conducted for the FAC members to assume office at the beginning of the Fall Semester.The FAC shall consist of three tenured and tenure-track faculty members. The membership of the committee should reflect the major disciplinary subdivisions of the department: cultural anthropology, archaeology, and biological anthropology; ergo, membership should be composed of one person who represents one of these subdisciplines.

          The FAC is convened and chaired at least once per term by the Chair who, in consultation with the FAC, sets the agenda for its meetings.  FAC members may request that items be added to the agenda.  Additional meetings of the FAC may be called by the Chair, as needed, or upon a request by at least one-half of the members of the FAC.  The FAC elects one (1) member to act as the Department representative to the College Advisory Committee (hereinafter “CAC”); Normally the CAC representative will be the chair of the FAC.

        2. The Curriculum Committee (CC)

          The CC is composed of at least one (1) faculty member who is designated its chair whether or not there are additional members.  In consultation with the FAC, the CC chair makes recommendations on any and all matters which affect the academic programs of the Department including but not limited to faculty proposals for new courses, changes in course content, major requirements, and other curricular matters.  The CC chair reviews and decides student appeals regarding course substitution.

          The CC chair shall serve on the College Curriculum Committee.

        3. The Graduate Studies Committee (GSC)

          The GSC is composed of at least one (1) faculty member elected (by vote of all tenure-track (TT) and non-tenure track faculty (NTT) from each subdiscipline (cultural; biological; archaeological) in the Department. The chair of the GSC is a voting member of the committee and is appointed by the chair of the department. Both TT and NTT faculty can serve (be elected) and are eligible to vote on GSC membership which is determined by 80% voting approval on the ballot. In the event that no candidate from a subdiscipline receives 80% (or more) positive votes on the ballot, the candidate with the highest vote tally serves as that subdiscipline's sole representative. Membership (i.e., inclusion on the ballot) is voluntary. The election is to be held during the fall semester of every third year. The GSC is not necessarily limited to three members and may include additional members from any or all of the three subdisciplines, but in cases of more than three elected members numerical balance among the three subdisciplines is not required.  The chair of the GSC serves as the Graduate Coordinator, and is responsible for oversight of the Department’s graduate program.  The GSC reviews graduate faculty membership status annually and its recommendations are advisory to the Dean of Arts and Sciences. Criteria for graduate faculty membership and the level of that membership are as specified in the University Policy Register 6-15.1. The GSC also reviews proposals for new graduate courses, changes in course content and related curricular matters, and conducts periodic reviews of the Department’s graduate program as a whole. The GSC also assumes the role of Curriculum Committee for graduate curriculum where necessary. The GSC is responsible for evaluating applications for admission, evaluating and recommending candidates for graduate appointments, and monitoring the progress and academic performance of graduate students in the Department. As part of the graduate admissions process, any faculty member may review candidates and provide a statement in support of each candidate’s case to the Graduate Studies Committee (via email to the Graduate Coordinator). A list of all applicants will be circulated to all faculty before the GSC meets to make decisions on applicants, and all faculty have access to the Banner imaging portal to view applications.

        4. Student Academic Complaint Committee

          The chair of the GSC serves as the Department’s Student Academic Complaint Officer. The policies and procedures of this officer are governed by University Policy 3342-4-02.3.              In the event that the Student Academic Complaint Officer is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the full-time tenured and tenure-track faculty.  If the SACO is the subject of or may otherwise be involved with a student complaint, the Chair will appoint a member of the TT faculty and the FAC will appoint an second person from the full-time tenured and tenure-track faculty. 

        5. Reappointment, Tenure, and Promotion Committee

          The policies and procedures which govern the Department’s Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy.  Procedural and operational guidelines for this committee are provided annually by the Office of the Provost.  This committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank, and makes recommendations to the Chair on each of these personnel decisions.  The recommendations of this committee and the Chair, together with the materials assembled for the committees, are forwarded to the Dean of the College.

      2. Recruiting Faculty

        The Department supports the goals of equal opportunity and affirmative action in recruiting and in making appointments to the faculty.   Search Committees are appointed by the Chair after consultation with the FAC and faculty members in the specific area or discipline conduct the search for candidates.  Search committees may include a student member selected by the faculty members serving on the search committee. Following the search, the search committee recommends to the Chair that two (2) or three (3) candidates be invited to campus for interviews. The search committee may recommend its choice of candidates to the Chair. Committee recommendations are advisory to the Chair, who then makes a recommendation to the Dean.  If the Dean concurs with the Chair, a recommendation is forwarded to the Office of the Provost.  If the Chair's recommendation is different than that of the search committee and the faculty, the Chair shall inform the Dean of all recommendations and the reasons for the disagreement.

      3. Grievance Procedure

        A.  Informal Procedure

        Any faculty member who believes that he/she may have a grievance is strongly encouraged, before initiating a formal grievance or appeal, to talk with the Chair about any issue(s) of concern.  The Chair may seek the advice and recommendation of individual faculty members or faculty advisory groups in seeking informal resolution of a dispute or complaint.

        B.   Formal Procedure

        Formal procedures for addressing grievances affecting the terms and conditions of employment of faculty are described in the applicable Collective Bargaining Agreement.  Disputes involving substantive academic judgments are subject to a separate academic appeals process governed by the applicable Collective Bargaining Agreement.

        Faculty grievances that are not directly related to the terms or conditions of employment and are not academic appeals are appropriately addressed within the Department, whenever possible.  The Chair and/or faculty members will initiate an informal dialogue with all parties involved in a dispute and strive to reach a resolution agreeable to all parties.

      4. Sanctions

        A sanction is a documented corrective action in response to a faculty member's unsatisfactory performance of his/her duties and responsibilities as a member of the faculty. (See, CBA Article VIII).

      5. Faculty Leaves

        All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the Chair, the Dean and the Provost.  University leaves include but are not limited to:

        1. Research leaves (See UPR 3342-6-11.8 ).

        2. Leaves of absence without pay (See UPR 3342-6-11.9).

        3. Faculty professional improvement leaves (See UPR 3342-6-12).

        4. Research/Creative Activity appointments (See UPR 3342-6-15.3).

      6. Faculty Absence and Travel Policy

        Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence Form with the Chair.  The request should be made at least one (1) month prior to the planned absence and is subject to the approval of the Chair and the Dean.  Arrangements for any classes to be missed during an absence must be addressed to the satisfaction of the Chair before approval will be granted.

        Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of Department funds.  In general, greater amounts of support will be granted to participants (i.e. those presenting a paper or chairing a session) than to faculty members who simply attend professional meetings. 

      7. Faculty Sick Leave

        The Chair is responsible for keeping complete records of faculty sick leave; however, faculty members are  also required to submit the appropriate sick leave forms to the Chair.  Sick leave forms should be completed  and submitted to the Chair within forty-eight (48) hours after an absence. (See UPR 3342-6-11.1)