Teaching Assignments and Workload, Including Workload Equivalencies and Related Procedures

  1. Faculty Workload and Workload Equivalents

    All full-time tenured and tenure-track Faculty of the department are expected to carry a workload of twenty-four (24) credit hours per academic year.  Full-time non-tenure track faculty members are expected to carry a workload of thirty (30) credit hours per academic year.  (See, University Policy Register 3342-6-18).  The workload for each individual Faculty member is assigned by the Chair with the approval of the Dean.  The FAC shall advise the Chair on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents. The Chair shall provide each Faculty member with a statement of her/his workload.

    1. Lecture Courses

      In lecture courses, each credit hour counts as 1 credit hour of load toward the 24 credit hour load per academic year.  Each course section with an enrollment of 100 (or more) students earns an additional one hour of workload credit; each course section with an enrollment of 200 (or more) students earns an additional 2 hours of workload credit.  These additional workload credits (for >100 and > 200 student sections) shall only be awarded to faculty whose exams and quizzes require an extensive written component.

      The total credit for team-taught courses shall be pro-rated between instructors, such that the total workload credit equals the course credit hours.  For divisional-seminar and recent development/problem solving courses, 1 credit hour shall be awarded to the Faculty member organizing the course.  All graduate Faculty (F3 and F4 status) are expected to attend and participate.

    2. Laboratory Courses

      In laboratory courses in which the faculty member has full responsibility for instruction (i.e. no graduate teaching assistant is involved), the faculty member will receive one semester credit hour of load per contact hour for each laboratory section of the course.  Thus a faculty member teaching a one credit hour laboratory section involving three contact hours per week for a full semester will receive three semester credit hours of load.  An additional credit hour per course (not per section) will be earned for laboratory preparation performed solely by the faculty member when there is no graduate teaching assistant or other technical assistance available.

      In laboratory course sections in which the faculty member has the assistance of a graduate teaching assistant, one load hour will be awarded for each credit hour of laboratory.  At the discretion of the Chair, the faculty member may be assigned to be in attendance throughout the entire laboratory period, in which case, one additional semester credit hour of load will be awarded per laboratory timeslot. When two or more sections of the same laboratory course meet at the same time, the load credit is the credit hours for one section.

    3. Workload Equivalents

      In addition, the Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for specific duties which are considered essential to the academic mission of the Department.  The Department’s expectations and specifications for such workload equivalencies are given in the table below.  The work load equivalencies listed in Table 1 are the maximum load equivalencies for these assignments; Departmental teaching needs and other extenuating circumstances may result in the award of fewer workload equivalents than specified in the table.  The CBA specifies the compensation for Faculty members who develop or revise courses for Distance Learning format.  If workload equivalency is chosen as compensation, this workload equivalency shall not be less than 3 credit hours of workload equivalents.  Workload equivalencies from grant cost share agreements shall not exceed 50 % of an individual Faculty member’s annual workload.  The minimum lecture teaching load, as defined in II.A.1, for all Faculty members is 5 credit hours per academic year (minimum lecture teaching load is 3 credit hours per academic year for the Assistant Chair, Coordinator of Graduate Studies, CAC representative, or Undergraduate Curriculum Coordinator); additional workload equivalents shall not reduce the annual lecture teaching load below this minimum.

      Table 1.  Workload Equivalents Table

      Title/Name of Assignment

      Maximum Load Equivalent

      (credit hours)


      Brief Description of Duties

      Assistant Chair


      Academic Year

      Responsible for assigning and scheduling teaching activities.  Responsible for lower division course offerings.  Maintains student records and compiles statistical information.


      Coordinator of Graduate Studies


      Academic Year

      Chairs the GSC, represents Department in A&S Graduate Council, responsible for the graduate program, including recruitment of new graduate students, ensuring adequate graduate course offerings, and ensuring student progress.


      Undergraduate Curriculum Coordinator


      Academic Year

      Chairs the UGCC, responsible for all undergraduate curriculum matters, represents Department at the College Curriculum Committee.  Processes requests for new undergraduate courses and is responsible for updating the chemistry section of the University Catalog.


      CAC representative


      Academic Year

      Attends all CAC meetings, carefully reviews all tenure and promotion cases at the College, summarizes all viewpoints of Chemistry tenure and promotion cases at the CAC, submits all ballots to the College on time.


      Undergraduate Program Advisors



      Must be regularly available to meet with students regarding course selection and progress towards degree.


      New Course Development

      1 - 3


      Each new course developed at the request of the Department; 1 c.h. for each c.h. of the course (max = 3 c.h.).  Must be approved in advance by the FAC;  results must be documented in a report.


      Major Course Revision

      0.5 – 1.5


      Each course substantially revised at the request of the Department; 0.5 c.h. for each c.h. of the course (max = 1.5 c.h).  D.L. revisions shall be awarded a minimum of 3 c.h. per CBA.  Must be approved in advance by the FAC; results must be documented in a report.

      Laboratory Course Coordinator

      1 – 2


      Coordinates laboratory syllabi and examinations, organizes T.A. meetings. 1 c.h. if assigned > 4 lab sections; 2 c.h. if assigned > 10 lab sections.

      Dual Enrollment Course Advisor



      1 c.h. per course section overseen.

      Graduate Faculty Duties



      Prepare and grade entrance and candidacy exams, attend graduate student seminars.  Must have F3 or F4 graduate status.

      Graduate Student Research Direction

      1.5 – 3

      Academic Year

      1.5 c.h. for each graduate student supervised in CHEM 60199, 60299, 60898, 80299, or 80898.  Max. = 3 c.h.

      Undergraduate Student Research Direction

      0.5 – 2

      Academic Year

      0.5 c.h. for each undergraduate student supervised per semester in CHEM 40796, 40099 or HONR 10096, 20096, 30096, 40096, or 40099.  Max. = 2 c.h.

      Research and Grant Productivity

      1 - 16

      Academic Year

      Calculated and allocated following the algorithm given below in section II.A.4.

      Junior Faculty Release


      Probationary Period

      Workload equivalence may be taken in any distribution, with approval of the Chair, during the probationary period, with a maximum of 12 c.h. in any academic year.


    4. Research Productivity Calculation and Workload Equivalence

      Each 1 c.h. of research productivity workload equivalency shall be earned with 20 research productivity credits.  Research productivity credits are earned by:

      Five times (5x) the number of peer-reviewed research or review articles published in the past three years.  Bonus credit may be awarded for publications of exceptional quality.

      Five times (5x) the number of external grant proposals submitted in the past three years.  Proposals submitted to the annual “Research Incentive” (or the equivalent) competition conducted by the Division of Research and Sponsored Programs and funded by an allocation from the Ohio Board of Regents are specifically excluded from earning productivity credits.

      Grant income (in dollars, and pro-rated for the Faculty member’s contribution) in the past three years divided by 5000.  Research productivity credits are not earned from grants from which workload equivalents are concurrently shown as cost share. 

      The Department Chair shall allocate research productivity workload by, first determining the total coursework to be offered (considering such things as University and professional requirements and the maximization of Departmental income), and adjusting the teaching assignments of the Faculty to cover the courses to be taught.  If teaching assignments require adjustment of teaching loads upward from the target loads arrived at by application of the research productivity equivalencies, the increase shall be distributed across the Faculty so that the final loads retain the rank ordering of the target loads across the Department as closely as possible.

    5. Overload Assignments

      In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged.  Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean. 

      Up to five workload hours in any semester may be carried forward as either debits (Faculty member owes Department workload) or credits (Department owes Faculty member release) into subsequent semesters.  All workload carry-forwards must be by mutual agreement between the Faculty member and Department Chair; workload debits shall not be incurred for course cancellation due to low enrollment.  A maximum of five hours may be carried forward from any given semester, and the total workload balance carried forward may not exceed seven hours.  Tenure-track and tenured Faculty must discharge the accrued workload within the following academic year that it is originally credited or debited;  non-tenure track faculty must discharge the accrued workload balance within the same academic year that it is originally credited or debited.  Any accrued workload shall be tallied, along with notation indicating the semester in which the workload was originally accrued, on a Faculty member’s annual workload statement until the accrued workload is discharged.

  2. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Chair.  The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses.  Questions regarding teaching assignments should be addressed to the Chair.  In the case of a dispute or request for reassignment, the Faculty member may request review by the FAC which will make a recommendation to the Chair.

    Scheduling of classes is the responsibility of the Assistant Chair with approval of the Chair.  The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame.  In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

    All Faculty members shall provide the Assistant Chair with updated productivity data at the end of each academic year.  Faculty workload statements, including administrative assignments and research productivity credits, for the Fall semester shall normally be distributed at least thirty (30) days prior to the beginning of the term; a tentative Spring workload statement shall be included with the Fall workload statement.  An updated Spring workload statement shall be issued to Faculty members only in the event of changes to the teaching assignments.

  3. Summer Teaching Assignments

    The Chair welcomes requests for summer teaching assignments from all full-time Faculty members.  Summer teaching assignments are not guaranteed to any Faculty member.  The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs.  Staffing priority is given to those Faculty members who have demonstrated quality in previous teaching assignments as well as those Faculty members who have had fewer summer teaching credit hours in prior years.  The Department will endeavor to distribute summer teaching opportunities equitably among members of the Faculty bargaining unit(s) without regard to academic rank.  Faculty members may elect not to accept a summer assignment.  See also CBA.

  4. Other Faculty Duties

    1. Advising

      Faculty are required to advise and counsel undergraduate and graduate students on academic matters.  Individual Faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed.  Student advising at the graduate level is conducted by the student's thesis/dissertation advisor, the student’s thesis/dissertation committee members, and the Coordinator of Graduate Studies.  In order to assist in student advising, Faculty members must maintain current knowledge of University, College, and Department programs and requirements.

    2. Grades and Student Records

      Faculty members must inform students of their progress throughout the semester.  Grades are a Faculty member's responsibility and should be assigned fairly and objectively.  Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades.  Failure of Faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and merit (Faculty Excellence Award) decisions.  Students have a right to inspect the written work performed during a course and discuss the grade with the Faculty member.

      All members of the Department must comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).  These regulations require, among other things, that Faculty members keep thorough academic records and forbid the posting of grades by name, social security number, Banner ID, or any other system which might identify a student with her/his education record.

    3. Office Hours

      Faculty members are expected to schedule and attend at least five (5) office hours per week (See, University Policy Register 3342-6-18.101).  The office hours shall be posted on the Faculty member's office door and communicated to the Department office as well as to the Faculty member's students.  If a student, for a legitimate reason or reasons, is unable to meet during the Faculty member’s scheduled office hours, the Faculty member shall make appointments to meet with the student at an alternate time.

    4. Participation in University Activities

      Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a Faculty member in the Department.

    5. Student and Peer Evaluations

      A Student Survey of Instruction (hereinafter “SSI”) is required in each lecture and laboratory course in each semester and will be conducted under the auspices of the Chair pursuant to applicable University policies and procedures.  Probationary Faculty members are required to undergo peer review of teaching at least once during each year of the probationary period.  Faculty holding the rank of Associate Professor may request the Chair to periodically assign peer evaluations throughout their time in rank, in anticipation of the review for promotion to the rank of Professor.

    6. Syllabi

      Faculty members are expected to provide students with a syllabus for each course, including seminar and recent-advances/problem-solving courses, which includes the subject matter to be covered, a listing of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class.