Teaching assignments and workload including workload equivalencies and related procedures

  1. Faculty Workload and Workload Equivalents

    All full‐time tenured and tenure‐track faculty of the department are expected to carry a maximum workload of twenty‐four (24) credit hours per academic year. Full‐time non‐tenure track faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year. (See, University Policy 6‐18). The workload for each individual faculty member is assigned by the Chair with the approval of the Dean. The FAC shall advise the Chair on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents. The Chair shall provide each faculty member with a statement of her/his workload.

    The department’s specifications for such workload equivalencies are:


    Courses                                                        1-15 hours/semester

    Graduate student supervision            1 hour/semester


    Graduate coordinator                            3 hours/semester

    Undergraduate coordinator                3 hours/semester

    Minor or certificate coordinator        1 hour/year

    Other department service                    1-2 hours/semester


    Research                                                     1-3* hours/semester

    University service                                    Hours mandated by CBA / semester

    *In exceptional circumstances, and with approval of the Chair and Dean, other workload credit may be given in the research category.


    In addition, the Chair will, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for specific duties which are considered essential to the academic mission of the Department.  Additional workload equivalencies will also be issued in support of letter of offer agreements. 

    In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged.  Overload assignments (i.e. workload assignments which total more than twenty‐four (24) credit hours per academic year for tenured and tenure‐track faculty and which total more than thirty (30) credit hours for full‐time non‐ tenure‐track faculty) will be made only in unusual circumstances.   Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean.

  2. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Chair.  The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses.  Questions regarding teaching assignments should be addressed to the Chair.  In the case of a dispute or request for reassignment the faculty member may request review by the FAC which will make a recommendation to the Chair.

    Scheduling of classes is the responsibility of the Assistant to the Chair with approval of the Chair.  The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame.   In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

  3. Summer Teaching Assignments

    The Chair welcomes requests for summer teaching assignments from all full‐time faculty members. Summer teaching cannot be guaranteed to any faculty member and most summer teaching assignments are for a partial load.  The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs.  Within these requirements faculty members are offered summer teaching assignments on an annual rotation system. The department will endeavor to distribute summer teaching opportunities equitably among members of the bargaining unit without regard to academic rank. Faculty members may elect not to accept a summer assignment. Full details on summer remuneration are specified in the CBA.

  4. Other Faculty Duties

    1. Advising

      Faculty are required to advise and counsel undergraduate and graduate students on academic matters. Individual faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed.  Student advising at the graduate level is conducted by the student's "major professor" and the student’s dissertation committee members. In order to assist in student advising, faculty members should   maintain   current   knowledge   of   University, College, and   Department   programs   and requirements.

    2. Final examinations

      Final examinations in all courses must be offered at the time and date specified in the University’s schedule of final examinations.  Changes of the time and/or date of a final examination require prior approval of the Chair and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

    3. Grades and Student Records

      Faculty members must inform students of their progress throughout the semester.  Grades are a faculty member's responsibility and should be assigned fairly and objectively. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades.  Failure of faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and merit decisions. Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for five (5) years after final grades are submitted.  Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

      All members of the Department must comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).   These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record.

    4. Office Hours

      Faculty members are expected to schedule and attend at least five (5) office hours per week (See, University Policy 6‐18.101).  The office hours shall be communicated to the Department office as well as to the faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time.

    5. Participation in University Activities

      Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a faculty member in the Department.

    6. Student and Peer Evaluation

      A Student Survey of Instruction (hereinafter “SSI”) is required in each course in each semester and will be conducted under the auspices of the Chair pursuant to applicable University policies and procedures. Probationary faculty members are required to undergo peer review of teaching during each year of the probationary period.

    7. Syllabi

      Faculty members are expected to provide students with a syllabus which includes the subject matter to be covered in a course, a listing of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class.

    8. Annual Workload Summary Reports

      All tenured faculty members are required to prepare and submit an Annual Workload Summary Report for the previous academic year. This Report includes the following items:

      • An updated curriculum vitae
      • Course evaluations (provided by the Chair) and syllabi for each course taught.

      A brief summary of professional activities related to the workload (e.g., if a faculty member has a 3 hour assignment for program coordination, a brief summary of activities related to his/her work as a Coordinator should be provided).  This summary will be evaluated by the FAC and Chair when determining future workload releases.