ICT Product and Services Vendor Questionnaire | Kent State University

ICT Product and Services Vendor Questionnaire

Background

An initiative is underway to enhance Kent State University’s information and communication technology (ICT) accessibility, formerly known as EIT, underscoring our long-standing commitment to provide a welcoming and inclusive environment for all individuals. Effective May 1, 2017, Kent State has a policy in place which provides clear expectations for ICT accessibility across all university systems. The policy applies to all staff, faculty and third parties providing electronic and information technology goods or services to or on behalf of the university.

Information and communication technology (ICT) accessibility, formerly known as EIT, generally refers to software, hardware, digital content, and content standards that are used to provide and promote equal access to persons with disabilities. In higher education institutions such as Kent State University, the ICT Accessibility “footprint” typically includes, but is not limited to, software applications, web-based information/applications/services, digital documents/materials, procurement processes, and telecommunication and self-contained products.

Process for evaluation of ICT products and/or services

In order to comply with federal law and 4-16 University policy regarding electronic and information technology accessibility, all Kent State University faculty and staff who wish to procure 3rd party ICT products and/or services should have the products and/or services evaluated for compliance prior to purchase and before any new contracts are signed or before existing contracts are renewed. The process is outlined below. Please provide ample time before purchase is needed for vendor to complete form and EIT Manager to review results.

  1. KSU staff and faculty should review the ICT accessibility footprint to determine if the the item you wish to procure falls into the EIT category.
  2. After locating vendor(s) you wish to procure from, ask vendor(s) to complete the Information and communication (ICT) accessibility - products and/or services vendor questionnaire form
    1. NOTE - vendor salespeople should not complete this form - please ask the primary technical lead or other individual who is responsible for accessibility to complete the form
  3. Once vendor completes the questionnaire, the information will be reviewed by the EIT manager for compliance.
  4. When review is complete, EIT Manager will contact the KSU requestor with further details.

Questions and information

For questions about ICT accessibility, the policy, or this process, please contact Jason Piatt, Electronic and Information Technology Manager, Student Accessibility Services via email at jpiatt@kent.edu.