Ohio Longitudinal Transition Study (OLTS) FAQ

General Information

  • How do I know when my district is required to participate in the Ohio Longitudinal Transition Study (OLTS)?
    • Your Special Education Profile from the Ohio Department of Education will indicate the action required for Indicator 14 each year. 
  • How do I know if I have “Met” the indicator? 
    • OLTS is a two-year process; the first year you will conduct exit surveys and the second year, you will conduct follow-up surveys.  If you complete exits during your first participation year, your profile will show “TBD.” If you complete follow-ups the second year, your profile will show as “Met.”
  • How many times will I need to complete the OLTS two-year process?
    • Each cycle is five years, so you will be required to complete this process one time in a five-year cycle. We call each year in one cycle a “cohort.”
  • Who can collect the data?
    • We suggest you enlist help when you are contacting students in both exit and follow-up.  Persons such as intervention specialists and transition coordinators tend to know the students well, so they may be very helpful in collecting these surveys.
  • Where do I enter surveys? 
    • Go to www.olts.org.  You will see “Exit Survey” and “Follow-up Survey” on the left side of the page.
  • I cannot enter my surveys – Help!
    • If you are unable to enter your surveys online at www.olts.org due to technical issues, please scan and email those surveys to Stacia Kaschak at smather@kent.edu.  Please included your district and IRN number in the subject line of the email.
  • Why do I need a survey number for each survey?
    • Each survey has a unique number.  This number allows Kent State to match exit surveys with follow-up surveys.  Kent State can only match if the survey numbers are consistently correct.
  • What happens if I do not use this unique survey number? 
    • Kent State cannot match your surveys. Your district may not receive credit for completion of the OLTS process.
  • How do I know when the OLTS training sessions are scheduled?
    • Your regional State Support Team (SST) secondary transition consultant schedules the training sessions and invites each district required to participate.  The trainings occur every year between February and May. If you are required to complete the process and have not received an invitation, it may be beneficial to contact your SST secondary transition consultant or Stacia Kaschak at smather@kent.edu.
  • This is my third time doing the OLTS. Do I need to attend the trainings each cycle?  
    • Yes!  The OLTS process and submission of surveys is always evolving.  Kent State also uses the training sessions as an opportunity to provide guidance to your district on using the data to drive your district’s transition planning.
  • How do I determine which students need to be interviewed?
    • Survey all students with IEPs exiting secondary special education services. You will include students who are graduating, aging out of special education services, and those students who have officially dropped out. If your district has more than 30 graduates, Kent State will help you determine a representative sample of your district’s student population. Please email Stacia Kaschak at smather@kent.edu for guidance.
  • What if the student is not of the age of majority (below 18)?
    • Please obtain parental permission.

Exit Survey Information

  • Can I fill out the record review before I meet with the student?
    • Yes, we suggest you complete page 1 prior to meeting with the student, using EMIS information.
  • When should I conduct the exit survey? 
    • The window for submitting exit surveys is April 1st through June 30th.   We suggest administering the exit survey during the Summary of Performance end-of-year review.
  • What if a student refuses to complete the exit survey? 
    • Participation is optional.  If a student refuses to participate, please document and keep this in your OLTS file.
  • How many students should complete exit surveys?        
    • Districts should attempt to complete exits with all of their exiting students on IEPs, unless the student refuses.  The more data you gather; the more information you receive. If your district has more than 30 graduates, Kent State will help you determine a representative sample of your district’s student population. Please email Stacia Kaschak at smather@kent.edu for guidance.
  • What if my district does not have any graduating students on IEPs when I am required to participate? 
    • Your district is required to facilitate contact with the Ohio Department of Education, Office for Exceptional Children (OEC) and to complete a waiver request during that specific year.  This request needs to be written on district letterhead and submitted to Adriana.Golumbeanu@education.ohio.gov at OEC. Your district will then be granted a waiver of participation for the current cycle.
  • What if I do not complete the OLTS exits when my district is required? 
    • Your district will receive “Not Met” for Indicator 14 on your next two profiles because it is a two-year process.  You will also be required to complete a Corrective Action Plan (CAP).

Follow-up Survey Information

  • When should I conduct the follow-up survey? 
    • The window for submitting follow-up surveys is April 1st through August 30th.
  • How do I locate the students for follow-up?
    • The front page of the OLTS packet is a guide for you to gather multiple contact information.  You will need to refer to this page when you collect follow-ups in the second year.  Generally, districts call the students using the information on this page. Districts are now using multiple forms of social media to connect with students.
  • What if a student refuses to complete the follow-up?
    • Participation is optional. If a student refuses to participate, please document and keep in your OLTS file.
  • What if I cannot reach a student for follow-up?             
    • You may ask a parent or other relative at the contact number.  If you cannot reach anyone, document the number of times you tried to reach the student and keep this in your OLTS file.  If you cannot reach ANY of your graduates for follow-up, email Stacia Kaschak at smather@kent.edu for guidance.
  • If I cannot reach ANY graduates for follow-up, what do I need to do?
    • You will need to provide a list of your attempts with dates and times for each participant. This information needs to be collected on the “Documents of Attempts to Contact” form that can be found at www.olts.org. You will then email it to Stacia Kaschak at smather@kent.edu. This information will be forwarded to OEC for guidance.
  • I cannot find my exit surveys and I need to complete follow-ups this year. 
    • If you are unable to find your exit Surveys and you submitted them on-line at www.olts.org, please contact Stacia Kaschak at smather@kent.edu.  Please include your district name and IRN number in the subject line of the email.  Kent State may be able to pull the demographic data from our database, so you are able to identify students with survey numbers.
  • Does Kent State have student names to help me identify who was interviewed? 
    • No, Kent State does not have ANY student names.  We can provide you with demographic information such as interviewer, disability type, gender, ethnicity, CTE program, and passage of proficiency tests. You can then use this information to match students and survey numbers.
  • What if I do not complete the OLTS follow-ups or “Documentation of Attempts to Contact” form?
    • Your district will receive “Not Met” on your profile for Indicator 14.  You will also be required to complete a Corrective Action Plan (CAP).