- How do I know when my district is required to participate in the Ohio Longitudinal Transition Study (OLTS)?
Your Special Education Profile from the Ohio Department of Education will indicate the action required for Indicator 14 each year.
- How do I know if I have “Met” the indicator?
OLTS is a two-year process; you will conduct exit surveys in the first year and you will conduct follow-up surveys in the second year. If you complete exits during your first participation year, your profile will show “TBD.” If you complete follow-ups the second year, your profile will show “Met.”
- How many times will I need to complete the OLTS two-year process?
Each cycle is five years, so you will be required to complete this process one time in a five-year cycle. We call each year in one cycle a “cohort.”
- Who can collect the data?
We suggest you enlist help when you are contacting students for both exits and follow-ups. Persons such as intervention specialists and transition coordinators tend to know the students well, so they may be very helpful.
- Where do I enter surveys?
Go to www.olts.org. You will see “Exit Survey” and “Follow-up Survey” on the left side of the page.
- I am having technical difficulties entering data online.
If you are unable to enter your surveys online at www.olts.org due to technical issues, try submitting via a different internet browser (ex. If you have a problem submitting information from the Internet Explorer, try submitting accessing www.olts.org via Chrome or vise versa) or a different computer. If you are still unable to submit the data online, follow up with the OLTS staff by emailing email@example.com. Please include your district and IRN number in the subject line of the email.
- Why do I need a survey number for each survey?
Each survey has a unique number. This number allows Kent State to match exit surveys with follow-up surveys. Kent State can only match them if the survey numbers are consistently correct.
- What happens if I do not use this unique survey number?
Kent State cannot match your surveys. Your district may not receive credit for completion of the OLTS process.
- How do I know when the OLTS training sessions are scheduled?
Your regional State Support Team (SST) secondary transition consultant schedules the training sessions and invites each district required to participate. The trainings occur every year between February and May. Your district’s Special Education Profile will indicate if your district is required to participate. If you are required to complete the process and have not received an invitation, please contact your SST secondary transition consultant or the OLTS staff at firstname.lastname@example.org.
- This is my third time doing the OLTS. Do I need to attend the trainings each cycle?
Yes. The OLTS process and the collection and submission of surveys are always evolving. Kent State also uses the training sessions as an opportunity to provide guidance to your district on using the data to drive your district’s transition planning.
- How do I determine which students need to be interviewed?
Survey all students with IEPs exiting secondary special education services. You will include students who are graduating, aging out of special education services, and students who have officially dropped out.
- What if the student is not of the age of majority (under 18)?
Please obtain parental permission.
Exit Survey Information
- Can I fill out the record review before I meet with the student?
Yes, we suggest that you complete page 1 prior to meeting with the student, using EMIS information.
- When should I conduct the exit survey?
The window for submitting exit surveys is April 1stthrough June 30th. We suggest administering the exit survey during the Summary of Performance end-of-year review.
- What if a student refuses to complete the exit survey?
Participation is optional. If a student refuses to participate, please document and keep this in your OLTS file.
- How many students should complete exit surveys?
Districts of record should attempt to complete exit surveys with all of their exiting students on IEPs.
- What if my district does not have any graduating students on IEPs the year when required to participate?
Your district is required to contact the Ohio Department of Education, Office for Exceptional Children (OEC) and complete a waiver request during that specific year. This request needs to be written on district letterhead and submitted to Shauna Schramke at Shauna.Schramke@education.ohio.gov at OEC.
- What if I do not complete the OLTS exits when required?
If your district was required to complete exits and did not complete them, your district’s status for Indicator 14 will be “Not Met” and your district will be required to submit a Corrective Action Plan (CAP). The CAP is a two-year process and your SST transition consultant will provide guidance through the process. Your district will be required to participate in the two-year process during the next cycle.
If your district was required to complete exit surveys and did not complete them, your district’s status for Indicator 14 will be “Not Met” and your district will be required to submit a corrective Action Plan (CAP). The CAP is a two-year course of action. Your SST Transition Consultant will provide guidance through the process. Your district will be required to participate in OLTS two-year process during the next cycle.
Follow-up Survey Information
- When should I conduct the follow-up survey?
The window for submitting follow-up surveys is April 1stthrough August 30th.
- How do I locate the students for follow-up?
The front page of the OLTS packet is a guide for you to gather contact information.You will need to refer to this page when you collect follow-ups in the second year. Generally, districts call the students using the information on this page, but you can use multiple forms of social media to connect with students.
- What if a student refuses to complete the follow-up?
Participation is optional. If a student refuses to participate, please document this and keep it in your OLTS file.
- What if I cannot reach a student for follow-up?
You may ask a parent or another relative at the contact number. You will need to attempt to contact the student at least 4 times. It is recommended to try different days and time of days when you reach out to graduates. If you cannot reach anyone, document the number of times you tried to reach the student and keep this in your OLTS file.
- If I cannot reach ANY graduates for follow-up, what do I need to do?
This rarely occurs. You should identify at least one student. You should document a list of your attempts with dates and times for each potential participant you have contacted. This information needs to be collected on the “Documentation of Attempts to Contact” form that can be found at www.olts.org. You will then email it to the OLTS staff at email@example.com. This information will be forwarded to OEC for guidance.
- I cannot find my exit surveys and I need to complete follow-ups this year.
If you are unable to find your exit surveys and you submitted them on-line at www.olts.org, please contact the OLTS staff at firstname.lastname@example.org. Please include your district name and IRN number in the subject line of the email. Kent State may be able to pull the demographic data from our database, so you are able to match students with survey numbers.
- Does Kent State have student names to help me identify who was interviewed?
No, Kent State does not have ANY student names.Kent State can provide you with demographic information such as interviewer, disability type, gender, ethnicity, CTE program, and which graduation tests were passed. You can then use this information to match students and survey numbers.
- What if I do not complete the OLTS follow-ups or “Documentation of Attempts to Contact” form?
Your district will receive “Not Met” on the Special Education Profile for Indicator 14. You will also be required to complete a CAP. Your district will not have a second opportunity to complete follow-ups, as in the previous cycles.