I am a faculty/staff member leaving or retiring from the university. What happens to my email?
Office 365/Exchange accounts will be deleted for all employees who leave the university. Email will be converted to a kent.edu Gmail account if the employee will be an alumnus or enrolled student after employment ends. Users who are not alumni or currently enrolled students will have email access removed; however, they will retain access to their FlashLine accounts for HR records purposes.
If you are a faculty member who is retiring but returning to the university, you should contact your department for assistance with email access.
If your department deems it to be business critical, a new username will be generated for you upon leaving the university. Several factors are considered in determining this. Please work with your department in determining the best course of action.
In any case described above, email from Office 365 will not be available unless a Request for Third Party Email Access Form is completed by your department. The third-party form will give the option to copy files to a CD or migrate to a kent.edu Gmail account (if entitled to a Gmail account). If so requested, the contents of the mailbox will be burned to a CD (see below for instructions to retrieve this data), which will be mailed to the user’s former department or HR as specified on the Third Party Form.
Please make arrangements to retrieve this CD.
The completed request can be delivered via:
Campus Mail: Information Services
Security and Access Management Group
246 Stewart Hall
Instructions on retrieving files from the CD:
- Copy contents of CD/DVD to local computer
- Launch Outlook or Outlook Express
- Click File
- Highlight Open
- Click Outlook Data File
- Navigate to location where files was copied in Step 1
- Double-click on .pst file in open window
- Navigate in Outlook window, in the folder tree to Archive Folders or Personal Folders