The purpose of the College Advisory Committee is to fulfill the requirements of the Collective Bargaining Agreement in relation to faculty participation in College governance and to advise the dean.
The CAC shall consist of the following elected Faculty Organization members:
Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CAC from the Aeronautics Academic Program Area Faculty Organization members.
Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CAC from the Applied Engineering and Technology Academic Program Area Faculty Organization members.
The CAC faculty configuration specified in this section may be modified when approved by a majority vote of the CAC. Those changes shall be reflected in the subsequent update of this Handbook.
Administrators with faculty rank who hold a full-time administrative position within the College may not serve as a CAC representative.
CAC elections will be held by all full-time Faculty Organization members within each respective Academic Program Area at the Spring All-College meeting in odd-numbered years. Newly elected CAC representatives shall take office at the beginning of the following Fall Semester, and shall serve a two-year term.
The Dean, Graduate Coordinator, and the chief academic representative (Chair/Coordinator/Director) of each Academic Program Area, will be ex-officio, non-voting members of the CAC.
Per the 2015 tenured/tenure-track CBA, the tenured/tenure-track faculty (Faculty) members of the CAC shall constitute a majority of the members of the CAC.
The CAC Faculty member with the highest seniority shall be designated as the senior faculty member of the CAC. When faculty seniority is a consideration for an issue, the seniority ranking shall be determined by the Faculty member’s time accrued as a full-time Faculty member of the college.
The CAC will act as an advisory and recommendatory body to the Dean on academic and personnel matters. Probationary tenure-track and full-time non-tenure track members of the CAC are not permitted to participate in personnel discussions and decisions regarding tenure track faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions.
The CAC will fulfill all responsibilities attributed to College advisory committees as described by the Tenured/Tenure-Track and Full-Time Non-Tenure Track Collective Bargaining Agreements.
The Dean may appoint ad hoc committees of the members for assistance in carrying out CAC functions.
The CAC will maintain the CAE Faculty Handbook. All amendments or revisions to the Handbook must be accomplished in accordance with Section I.1 (CAE Faculty Handbook) of this Handbook.
The CAC will elect a tenured Faculty member to sit on the Provost’s Advisory Council (PAC) at the Fall All-College meeting.
The CAC shall provide the names of two tenured associate or full professors to the Dean as candidates/nominees to serve on the Provost's university-wide tenure and promotion advisory board at the Fall All-College meeting.
If a member of the CAC does not serve out the term of his/her appointment, another person will be elected by the Faculty Organization members from the applicable Academic Program Area to serve out the remainder of his/her current term.
The CAC will advise the Dean on issues of budget, faculty hires, programming, curriculum, and other matters related to the college. All actions by the CAC serve as recommendations to the Dean.
Per the 2015 Tenured/Tenure-Track Collective Bargaining Agreement, the CAC may delegate its duties to other college committees of which tenured/tenure-track faculty (Faculty) members shall constitute a majority.
The College Advisory Committee (CAC) is convened and chaired by the Dean who, in consultation with the CAC, sets the agenda for its meetings. CAC members may request that items be added to the agenda. CAC meetings will be scheduled as needed or upon a request by at least one-half of the members of the CAC.
Meetings of the College Advisory Committee will be called by the Dean.
A quorum is a simple majority of the voting members.
Passage of a motion requires an affirmative vote of the majority of the voting members present, provided there is a quorum. Motions may also be voted on electronically. However, this will require approval of a majority of the voting members of the CAC. All actions by the CAC serve as recommendations to the Dean. Note: Amendments and revisions to the College Handbook require more than a simple majority vote. The procedures for making amendments and revisions to this Handbook are described in Section I.1 (CAE Faculty Handbook) of this Handbook.
Actions of the committee, except those taken in executive sessions, will be recorded in minutes taken by the Secretary that are distributed to all members and the Dean's Office.
Actions taken in executive session or concerning personnel matters will be recorded in minutes taken by the Secretary that are distributed to all CAC committee members.
The policies and procedures which govern the College’s ad hoc Tenured/Tenure-Track Reappointment, Tenure, and Promotion (RTP) Committee are included in the University Policy Register and the Tenured/Tenure-Track Collective Bargaining Agreement. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank, and makes recommendations to the Dean on each of these personnel decisions. The recommendations of this committee and the Dean, together with the materials assembled for the committee by the candidates, are forwarded to the Provost.
The RTP Committee is an ad hoc CAC committee and is described below.
RTP Membership
The RTP Committee consists of all tenured members of the College Advisory Committee, except for ex-officio, non-voting members of the CAC, plus all tenured Faculty in the College with the rank of Professor. Ad hoc RTP Committees shall consist of those members specified by the Tenured/Tenure-Track Collective Bargaining Agreement and the University Policy Register.
The Dean of the CAE will serve as the non-voting Chair of the RTP Committee.
RTP Responsibilities
The ad hoc Reappointment, Tenure, and Promotion Committees will evaluate candidates, will vote on candidates, and will make recommendations to the Dean for reappointment, promotion, and tenure on the basis of criteria specified in Section III.1 (Reappointment, Tenure, and Promotion of Tenured/Tenure-Track Faculty) of this Handbook. This responsibility of the committee will be in accordance with University policies.
The policies and procedures which govern the College’s ad hoc Full-Time Non-Tenure Track Performance Review and Promotion committees are included in the University Policy Register and the Full-Time Non-Tenure Track Collective Bargaining Agreement. Procedural and operational guidelines for these committees are provided annually by the Office of the Provost. These committees review materials relevant to the assigned duties and other contributions of full-time non-tenure track faculty who are candidates for renewals of appointment or promotion in rank, and to make recommendations to the Dean on each of these personnel decisions. The recommendations of this committee and the Dean, together with the materials assembled for the committee by the candidates, are forwarded to the Provost.
FTNTT Performance Review Committee
The FTNTT Performance Review committee considers full-time non-tenure track candidates for any Performance Review specified by the FTNTT Collective Bargaining Agreement. The FTNTT Performance Review Committee is an ad hoc committee, selected by the CAE Dean, and is described below.
Performance Review Committee Membership
The Performance Review Committee for any FTNTT faculty member at any stage of reappointment will consist of all FTNTT CAC members plus full-time non-tenure track members of the college as selected per the current FTNTT CBA. Per the Tenured/Tenure-Track Collective Bargaining Agreement, any tenured/tenure-track CAC member can act as advisor to the Dean on full-time non-tenure track reviews. No member shall vote on, join in the deliberation of, or make a recommendation on his or her own appointment.
The Dean of the CAE will serve as the Chair of the Performance Review Committee.
Performance Review Committee Responsibilities
The Performance Review Committee will evaluate candidates and advise the Dean regarding renewal on the basis of criteria specified in Section III.2 (Renewal of Appointment, Performance Reviews, and Promotion of Full-Time Non-Tenure Track (FTNTT) Faculty) of this Handbook. This responsibility of the committee will be in accordance with University policies. Signed ballots will be used to record votes and upon appropriate notification of the outcome of the review the ballots will be made available if requested by the candidate.
Performance Review Committee Meetings
The Performance Review Committee will be assembled per procedures in the FTNTT CBA and convened by the Dean and will meet as necessary to comply with deadlines in the FTNTT CBA, and in accordance with deadlines established by the University’s renewal, performance review, and promotion procedures.
The Non-Tenure Track Promotion Advisory Board (hereinafter referred to as NPAB) considers full-time non-tenure track candidates for promotion to a higher rank.
NPAB Membership
The NPAB shall consist of full-time non-tenure track faculty (FTNTT Faculty) representatives constituted by the Dean per procedures in the FTNTT CBA to serve on the College's NPAB. Normally, each NPAB will include three full-time non-tenure track FTNTT Faculty representatives from the Kent Campus. Whenever possible, all NPAB representatives should hold at least the rank of associate professor or associate lecturer.
The Dean of the CAE will serve as the non-voting Chair of the NPAB.
NPAB Responsibilities
The NPAB will evaluate candidates, will vote on candidates, and will make recommendations to the Dean for promotion, on the basis of criteria specified in Section III.2 (Renewal of Appointment, Performance Reviews, and Promotion of Full-Time Non-Tenure Track (FTNTT) Faculty) of this Handbook. This responsibility of the NPAB committee will be in accordance with University policies. Signed ballots will be used to record votes and after notification by the Provost or President as appropriate, those ballots will be made available to the candidate on request.
NPAB Meetings
The NPAB will be convened by the Dean and will meet as deemed necessary and in accordance with deadlines established by the University’s renewal, performance review, and promotion procedures.
The Dean through the CAC each AY will ensure a Student Academic Complaint Committee. The Student Academic Complaint Committee (SACC) is an ad hoc CAC committee and its procedural operation is described below.
The CAC will hold an election from all Faculty Organization members of the college not on administrative contracts to comprise the committee. The committee will have at least five members plus at least one student member. Tenure or non-tenure status will not be a factor in the election. The committee as comprised will be an ad hoc committee of the CAC.
Each Academic Program Coordinator or Director will be the point of contact for students with a complaint. In cases where the complaint involves the Coordinator or Director, one of the remaining Academic Program Coordinators or Directors will be the point of contact. Initial consultation with the student by a Coordinator or Director will include direction per university policy to first work the issue out informally with the instructor and informing the student of their right to involve the Student Ombudsman at any point in the process. Once the Coordinator and/or Director receives the complaint, and prior to an unsuccessful informal resolution, the Coordinator or Director will not contact an instructor regarding any student issue/complaint.
If an informal resolution with the instructor is unsuccessful the Coordinator or Director receiving the complaint will enact the remaining portions of the policy as provided in the University Policy Register.
Prior to the appeal of a decision by the Student Complaint Committee neither the Assistant Dean, the Associate Dean, or the Dean will be involved in the process per the provisions of the university policy.
Upon notification by a student that initiating the formal complaint process is desired, the Coordinator or Director receiving the notice will refer the student to the Chair of the ad hoc Academic Student Complaint Committee.
The College Curriculum Committee (CCC) assists the Chair of the CCC in supervising and coordinating the College’s programs, course offerings, and curriculum. The CCC makes recommendations to the CAE Dean on all academic matters which affect the undergraduate and graduate programs of the College, including but not limited to, faculty proposals for new courses, changes in course content, changes to major requirements, and other curricular matters, including the addition of new programs, minors, concentrations, and certificates.
CCC Membership
The CCC shall consist of the following elected Faculty Organization members:
Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CCC from the Aeronautics Academic Program Area Faculty Organization members.
Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CCC from the Applied Engineering and Technology Academic Program Area Faculty Organization members.
The CCC faculty configuration specified in this section may be modified when approved by a majority vote of the CCC. Those changes shall be reflected in the subsequent update of this Handbook.
CCC elections will be held by all full-time Faculty Organization members within each respective Academic Program Area at the Spring All-College meeting in odd numbered years. Newly elected CCC representatives shall take office at the beginning of the Fall Semester, and shall serve a two-year term.
The Dean, Assistant/Associate Dean, Graduate Coordinator, and the chief academic representative (Chair/Coordinator/Director) of each Academic Program Area, will be ex-officio, non-voting members of the CCC.
Administrators with faculty rank who hold a full-time administrative position within the College may not serve as a voting CCC representative.
CCC Responsibilities
At the Fall All-College meeting, the Faculty Organization members of the College Curriculum Committee of the College will elect a chair from among the members of the committee.
The College Curriculum Committee will establish and distribute to the Faculty Organization members all guidelines and deadlines for curricular proposals immediately after the Fall All-College meeting.
All curricular proposals may be submitted to the Assistant/Associate Dean for advice on formatting, procedure, and policy. Curriculum proposals should be distributed to all Faculty Organization members in the Academic Program Area and be approved by the Academic Program Area Faculty Organization members before submission to the CCC.
The College Curriculum Committee will make recommendations to the Dean for changes in undergraduate academic programs proposed by the Academic Program Areas within the CAE. Motions to make changes in an undergraduate academic program must originate from Faculty Organization members within the applicable Academic Program Area. All required documentation will be provided to the Dean's Office by the CCC Chair. The Dean will process and forward CCC curricular recommendations to University officials and governance bodies as appropriate.
The CCC reviews and decides student appeals regarding course substitution.
CCC Meetings
The committee will meet during the academic year. Meetings will be scheduled by the CCC Chair in coordination with the University's EPC meeting schedule.
A quorum is a simple majority of the voting members.
Passage of a motion recommending any curriculum revision requires an affirmative vote of the majority of the Faculty Organization members present and voting, provided there is a quorum. Motions may also be voted upon electronically. However, this will require approval of a majority of the Faculty Organization members of the CCC.
Minutes will be kept by the Secretary of all meetings and distributed to the College Curriculum Committee members and the Dean’s office, with courtesy distributions to the Provost.
The Graduate Faculty Advisory Committee (GFAC) assists the Graduate Coordinator with the oversight and development of the College's graduate program(s). The GFAC is responsible for evaluating applications for admission and evaluating and recommending candidates for graduate appointments. The GFAC is also responsible for monitoring the progress and academic performance of graduate students in the College. The GFAC, as a committee of the whole, also serves as the College's Graduate Curriculum Committee (GCC). The GCC reviews proposals for graduate program changes, new graduate courses, changes in course content and related curricular matters, and conducts periodic reviews of the College's graduate program as a whole.
The Dean, and Academic Program Area Coordinators/Directors who do not have Graduate Faculty status or who are not members of the Faculty Organization, will be ex-officio, non-voting members of the GFAC.
GFAC Responsibilities
The Graduate Coordinator will serve as the Chair of the GFAC and as the Chair of the Graduate Curriculum Committee.
The GFAC/GCC will be responsible for the development, surveillance, evaluation, and revision of Graduate curricula.
Curricular changes in graduate programs will follow the protocol outlined in Section V.4 (Curricular Policies and Procedures) of this Handbook. Proposed curricular changes will be forwarded by the GFAC/GCC Chair (the Graduate Coordinator) to the College Curriculum Committee. The CCC chair will process and forward all graduate curricular changes to the CAE Dean. The CAE Dean will process and forward all graduate curricular recommendations to University officials and governance bodies as appropriate.
Minutes will be kept of all meetings and distributed to all Graduate Faculty Committee members and the Dean's Office.
During the Fall/Spring semesters, a Graduate Admission Committee consisting of the Graduate Coordinator and at least two Graduate Faculty members selected by the Graduate Coordinator will review and evaluate admissions applications. The Admission Committee will be chaired by the Graduate Coordinator and will evaluate admissions applications and make recommendations to the Dean for admission to the College's graduate program. The Graduate Coordinator will forward the Graduate Admission Committee's recommendations to the Dean's Office. During the Spring Recess, winter break, semester intersession, and the summer term, the Graduate Coordinator will determine the admission recommendation for graduate program applicants on behalf of the Graduate Admission Committee.
Meetings
The GFAC and Graduate Curriculum Committee will meet as scheduled by the Graduate Coordinator during the academic year.
A quorum is a simple majority of the voting members.
Passage of a motion recommending any curriculum revision requires an affirmative vote of the majority of the Faculty Organization members present and voting, provided there is a quorum. Motions may also be voted upon electronically. However, this will require approval of a majority of the Faculty Organization members of the GFAC/GCC.
The Dean may establish, charge, and appoint the membership of ad hoc committees as required by the College. In establishing ad hoc committees, naming members and designating a committee chair, the Dean shall consult with the CAC. The Dean will welcome requests and preferences from the faculty before establishing and making appointments to ad hoc committees.
