General Policies and Procedures for Tenure Promotion

  1. The policies and procedures for tenure are included in Section 6-14 (University Policy Regarding Faculty Tenure) in the University Policy Register, and in the Tenured/Tenure-Track Collective Bargaining Agreement.
  2. The policies and procedures for promotion are included in Section 6-15 (University Policy Regarding Faculty Promotion) of the University Policy Register, and in the Tenured/Tenure-Track Collective Bargaining Agreement. 
  3. Each academic year, tenure and promotion guidelines for Kent campus faculty are distributed by the Office of the Provost. Tenure and promotion are separate decisions. 
  4. Probationary faculty being considered for tenure will create an updated tenure file that is uploaded to FlashFolio and made available to the involved reviewers. The Dean’s office will upload letters of outside reviewers and other required documents to FlashFolio for the candidate’s review. 
  5. A candidate for tenure or promotion should consult with the Coordinator/Director of the corresponding Academic Program Area as he or she prepares the files. The Coordinator/Director of the corresponding Academic Program Area will provide feedback to the candidate regarding the completeness, organization, and accuracy of the file. The completed file should be submitted via FlashFolio to the Dean, who will certify its completeness.
  6. The candidate will develop the tenure or promotion file over time as the basis for the tenure or promotion review file. Specific guidelines for the preparation of the file are found in the instructions issued each August by the Office of the Provost. 
  7. Late submission: Candidates who wish to submit their tenure or promotion file after the deadline must request and obtain permission in writing from the Dean of the CAE.
  8. Each faculty member being considered for tenure or promotion is discussed by the RTP committee which then votes in favor of, or against, tenure or promotion. The RTP committee members will forward their individual committee member ballots/evaluation forms to the Dean via FlashFolio. 
  9. Faculty members who are reviewed for tenure or promotion must be notified of the recommendation by the Dean according to the schedule established in the Tenured/Tenure-Track Collective Bargaining Agreement. The results of the committee’s review will be provided in FlashFolio in accordance with the Tenured/Tenure-Track Collective Bargaining Agreement and the University Policy Register provisions.
  10. In the event that concerns about a candidate’s performance are raised during the tenure process, the ad hoc RTP Committee and the Dean shall provide detailed, prescriptive comments to serve as constructive feedback. 
  11. From time to time, personal and/or family circumstances may arise that require an untenured faculty member to need to request that her/his probationary period be extended. Upon request, a faculty member may be granted an extension of the probationary period which has been traditionally called “tolling” or “stopping the tenure clock.” The University policy and procedures governing modification of the faculty probationary period is included in the University Policy Register
  12. Tenure-Track faculty may apply for early tenure consideration in accordance with the Tenured/Tenure-Track Collective Bargaining Agreement and the University Policy Register.
  13. Tenured/tenure-track faculty may self-nominate for promotion in accordance with the Tenured/Tenure-Track Collective Bargaining Agreement and the University Policy Register.
  14. A candidate for tenure or promotion should consult with the Coordinator/Director of the corresponding Academic Program Area as he or she prepares the files. The Coordinator/Director of the corresponding Academic Program Area will provide feedback to the candidate regarding the completeness, organization, and accuracy of the file. The completed file should be submitted via FlashFolio to the Dean, who will certify its completeness.
  15. Each faculty member being considered for tenure or promotion is discussed by the RTP committee which then votes in favor of, or against, tenure or promotion. The RTP committee members will forward their individual committee member ballots/evaluation forms to the Dean via FlashFolio. 
  16. Faculty members who are reviewed for tenure or promotion must be notified of the recommendation by the Dean according to the schedule established in the Collective Bargaining Agreement. The results of the committee’s review will be provided in FlashFolio in accordance with the Tenured/Tenure-Track Collective Bargaining Agreement and the University Policy Register provisions.