Meetings

  1. All College Meetings

    1. All CAE faculty and staff will meet at least two times per academic year: preferably during the week prior to the Fall Semester (the Fall All-College meeting), and near the beginning of the Spring semester (the Spring All-College meeting). Participation in the All-College meetings should be considered mandatory.
    2. Elections will be held at both the Fall and Spring All-College meetings according to the following:
      1. Required Committee Meetings and Elections at the Fall All-College Meeting
        1. The College Curriculum Committee (CCC) will hold its first committee meeting of the year at the Fall All-College meeting and will elect a Chair at that time. 
        2. The College Advisory Committee (CAC) will hold its first committee meeting of the year at the Fall All-College meeting.
        3. The CAC’s Reappointment, Promotion, and Tenure (RTP) Committee will hold its first committee meeting of the year at the Fall All-College meeting.
        4. The CAC will elect a full-time tenured Faculty member within the College to sit on the Provost’s Advisory Council (PAC) at the Fall All-College Meeting. In the event that an elected PAC member is not currently a member of the CAC, he/she also becomes an at-large, non-voting member of the CAC. 
        5. The GFAC will hold its first committee meeting of the year at the Fall All-College meeting. 
        6. Lead faculty elections will be held by all full-time Faculty Organization members within each respective Academic Program Area at the Fall All-College meeting in odd-numbered years. Newly elected Lead faculty representatives shall take office at the beginning of the Fall Semester, and shall serve a two-year term. The position will be a two-year renewable appointment.
      2. Required Committee Meetings and Elections at the Spring All-College Meeting 
        1. The GFAC will elect a Graduate Coordinator to a four-year term at the Spring All-College meeting during U.S. Presidential election years. The position will be a four-year renewable appointment subject to early review if requested by a majority of the Graduate faculty. 
        2. Each Academic Program Area will elect an Academic Program Area Coordinator to a four-year term at the Spring All-College meeting during U.S. Presidential election years. The position will be a four-year renewable appointment subject to early review if requested by a majority of the Academic Program Area Faculty Organization membership. In those cases where a Director or Chair is the chief academic representative for the academic program area, the Director/Chair will assume the role and responsibilities of the Academic Program Coordinator.
        3. College Curriculum Committee (CCC) members will be elected at the Spring All-College meeting, in odd-numbered years, for a two-year term in accordance with the election schedule and distribution shown immediately below, and as described in Section I.4 (College Committees) and Section I.5 (Meetings) of this Handbook. The position will be a two-year renewable appointment. 
          1. Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CCC from the Aeronautics Academic Program Area Faculty Organization members. 
          2. Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CCC from the Applied Engineering and Technology Academic Program Area Faculty Organization members.
          3. The CCC faculty configuration specified in this section may be modified when approved by a majority vote of the CCC. Those changes shall be reflected in the subsequent update of this Handbook. 
          4. Per the 2015 Tenured/Tenure-Track Collective Bargaining Agreement, the tenured/tenure-track faculty (Faculty) members of the CCC shall constitute a majority of the members of the CCC.
        4. The College Advisory Committee (CAC) members will be elected at the Spring All-College meeting, in odd-numbered years, in accordance with the election schedule and distribution shown immediately below, and as described in Section I.4 (College Committees) and Section I.5 (Meetings) of this Handbook. The position will be a two-year renewable appointment.
          1. Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CAC from the Aeronautics Academic Program Area Faculty Organization members. 
          2. Two tenured/tenure-track and one full-time non-tenure track faculty shall be elected to the CAC from the Applied Engineering and Technology Academic Program Area Faculty Organization members.
          3. The CAC faculty configuration specified in this section may be modified when approved by a majority vote of the CAC. Those changes shall be reflected in the subsequent update of this Handbook. 
          4. Per the 2015 Tenured/Tenure-Track Collective Bargaining Agreement, the tenured/tenure-track faculty (Faculty) members of the CAC shall constitute a majority of the members of the CAC.
        5. The term of service for the CAC and CCC committees and chairs will commence for newly elected members and end for previously elected members at the beginning of the Fall Semester. 
        6. Refer to Section I.3 (Academic Structure and Organization of the College), item I.3.1.2 of this Handbook for information on the selection of Academic Program Area Coordinators.
  2. Special Meetings

    1. Special meetings of the Faculty Organization of a formal or official nature may be called at the discretion of the Dean or by the passage of a motion to that effect by the College Advisory Committee (CAC). 
    2. Informal meetings of the Faculty Organization may be called by any member of the Faculty Organization
  3. Meeting Minutes

    1. The Secretary will record the minutes of all Regular and Special meetings of the Faculty Organization and will distribute them to all Faculty Organization members and the Dean's Office.
  4. Quorum

    1. A quorum for a Faculty Organization meeting will be a simple majority of the Faculty Organization members.
  5. Passage of a Motion

    1. Passage of a motion in a meeting requires a simple majority vote of the Faculty Organization members present, provided there is a quorum. Motions may also be voted upon electronically. However, passage of motions voted upon electronically will require approval of a majority of the Faculty Organization members of the unit. Note: Amendments and revisions to the College Handbook require more than a simple majority vote. The procedures for making amendments and revisions to this College Handbook are described in Section I.1 (CAE Faculty Handbook) of this Handbook.