Roles and Responsibilities for CAE Leadership Positions

  1. Administrative Positions

    1. College Dean

      1. The Dean of the College (hereinafter the “Dean”) is the chief administrative officer of the College and reports directly to and is accountable to the Provost and Senior Vice President for Academic Affairs (hereinafter the “Provost”). The Dean is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the tenured, tenure-track, and full-time non-tenure track faculty, and the College’s various committees. 
      2. The Dean's duties and responsibilities include but are not limited to the following:
        1. Ensuring College compliance with University administrative and operational policies, rules, and regulations, and any applicable Collective Bargaining Agreements.
        2. Developing and carrying out administrative and educational policies in the College, with appropriate consultation.
        3. Providing leadership, instruction, guidance, and/or counsel to College faculty, staff, and administrators; resolving problems at the College level.
        4. Providing leadership and engaging in strategic planning.
        5. Providing leadership and oversight to all academic programs and curriculum; encouraging and supporting continuous improvement of programs and curriculum; developing and renewing programmatic and curricular initiatives; ensuring that programs are meeting all regulatory, licensure, and accreditation requirements on an ongoing basis.
        6. Developing, managing, allocating, and monitoring the College budget, with prior consultation with the CAC and the CAE Academic Budget Officer; making budget requests to Executive Officers; providing advice on budgets and fiscal management. 
        7. Administering college-wide personnel functions to include compliance with various federal and state laws and University and College personnel policies and procedures, such as appointment, tenure, and promotion actions, faculty improvement leaves, new hires, etc.
        8. Recommending new staff and faculty appointments to the Provost, after prior consultation with the CAC, the search committee, and faculty in the applicable Academic Program area.
        9. Recommending the reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of faculty members in the College.
        10. Managing college-wide resources acquisition and utilization.
        11. Appointing and directing the non-academic staff of the College. 
        12. Recommending leaves of absence for faculty members in the College, including but not limited to Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.
        13. Recommending course changes, after consultation with appropriate college committees, through the appropriate University committees.
        14. Notifying the Provost of the absence or resignation of a faculty member.
        15.  Assigning workload to faculty members, with appropriate consultation.
        16. Scheduling classes and rooms through the appropriate University offices.
        17. Overseeing the preparation of reports to University officials, as required and appropriate.
        18.  Maintaining custody of University property allocated to the College.
        19. Notifying the President's Office, through appropriate channels, of the needs of the College for which gifts or bequests should be sought or are being sought.
        20. Fostering development activities; cultivating and soliciting individual donors, foundations, and corporations. 
        21. Promoting good communications and morale within the College.
        22. Planning and engaging in alumni activities.
        23. Representing the College and communicating the views of its faculty in University affairs.
        24. Keeping the College informed of the views and policies of the University administration.
        25. Maintaining appropriate balance and emphasis among the various disciplines represented in the College.
        26. Assigning a tenured faculty member as a mentor to each probationary tenure-track candidate upon their initial appointment.
        27. Assigning a full-time non-tenure track faculty member as a mentor to each full-time non-tenure track faculty member upon their initial appointment.
        28. Assigning faculty offices. All full-time faculty members will be notified by the Dean of an available faculty office, and each interested faculty member must submit a request in writing to the Dean for assignment to the office. Subsequently, the office shall be assigned to the faculty member with the highest seniority of those who have requested the office. Seniority ranking shall be determined by the faculty member’s time accrued as a full-time Faculty Organization member of the college. For the purpose of determining seniority, time spent in an administrator (non-Faculty Organization) position will not count towards seniority. 
        29. Promoting economic development and workforce development missions, and business and industry partnership programs.
        30. Representing the College to University administration; representing the College at appropriate University bodies, committees, councils, etc.; serving as College advocate and spokesperson at academic, social, and public functions; maintaining community service activities. 
        31. Performing other tasks and duties as assigned by the Provost, all of which cannot be cataloged and may include but not be limited to the following: the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new faculty, developing brochures, course syllabi, etc.
      3. The Dean is an ex-officio, non-voting member of all College-level committees, and may make appointments as necessary, as permitted by the Tenured/Tenure-Track Collective Bargaining Agreement, the Full-Time Non-Tenure Track Collective Bargaining Agreement, this Handbook, and the University Policy Register, to College committees and to the various administrative and service positions in the College.
      4. The selection, review, and reappointment of the Dean are the responsibility of the Provost, who consults with the College faculty on such matters. Procedures for the selection, review and reappointment of the Dean are included in the University Policy Register
    2. Assistant/Associate Dean

      1. When applicable and appropriate for the College, an Assistant Dean and/or Associate Dean may be appointed by the Dean after consultation with the College Advisory Committee (CAC). The term of service is continuing and may be terminated by the Dean, in his/her sole discretion. 
      2. The duties and responsibilities of the Assistant/Associate Dean include but are not limited to the following:
        1. Assisting in developing the College budget.
        2. Serving as liaison to program counselors in the various colleges of the University.
        3. Serving as chief administrative officer of the College when designated by the Dean in his/her absence.
        4. Serving as either the primary or alternate College liaison, as designated by the Dean of the College, to the Graduate Studies Administrative Advisory Committee of the University's Division of Graduate Studies.
        5. Assisting the Dean in preparing any Annual Planning Reports, including leadership for enrollment planning.
        6. Providing leadership to increase scholarship and extramural funding: securing and maintaining resources for developing proposals, writing grants, identifying funding sources, implementing research, and disseminating scholarly work.
        7. If requested, assisting an Academic Program Area Coordinator/Director in the accreditation process for the College's curriculum. If requested, assisting an Academic Program Area Coordinator/Director in coordinating curriculum and program development to support professional accreditation and University-level assessment and accreditation initiatives. 
        8. Assisting the Dean in coordinating faculty and staff meetings and activities needed to fulfill the mission of the CAE.
        9. Developing recommendations to the Dean regarding the inclusion of research and scholarship in the curriculum.
        10. Assisting the CAE’s Director of Marketing & Public Relations Communication in coordinating fund raising activities such as Vision 21 and Homecoming events.
        11. Maintaining an up-to-date inventory of approved curriculum proposals, Basic Data Sheet (BDS) documents, and syllabi for all undergraduate and graduate courses and programs offered by the college. 
        12. Serving as the college’s “ETD Gatekeeper” for graduate student thesis preparation and submission to the University’s ETD (Electronic Thesis & Dissertation) office.
        13. Supervising the academic counseling of student majors in the College.
        14. Performing other duties and tasks as assigned or delegated by the Dean.
    3. Academic Program Director

      1. When applicable and appropriate for the College, an Academic Program Director may be appointed by the Dean after consultation with the College Advisory Committee. The term of service is continuing and may be terminated by the Dean, in his/her sole discretion. 
      2. The duties and responsibilities of the Academic Program Director include but are not limited to the following:
        1. Fulfilling the duties and responsibilities of the Academic Program Area Coordinator for the assigned program area according to Section I.3.1.2 (Academic Program Area Coordinators) of this Handbook)
        2. Providing leadership and direct supervision over the program area’s academic and administrative/professional employees.
        3. Directing the administrative, instructional, operational, and technological aspects of the academic program.
        4. Establishing and/or revising components of the academic program.
        5. Managing the University-designated academic program budget.
        6. Advising and counseling students and/or academic program clients.
        7. Coordinating marketing activities for the academic program area.
        8. Developing sponsored program area activities.
        9. Serving on various University committees.
        10. Serving as a member of the University’s Chair and Directors council.
        11. Developing recommendations to the Dean regarding the inclusion of research and scholarship in the program area’s curriculum.
        12. Serving as an ex-officio, non-voting member of the college’s College Advisory Committee (CAC), the College Curriculum Committee (CCC), and the Graduate Faculty Advisory Committee (GFAC). 
        13. Performing other duties and tasks as assigned or delegated by the Dean.