1. Scholarship is an essential and critical component of University activity, and the originality, quality, impact and value of the candidate’s scholarship must be assessed.  To facilitate this assessment, the candidate must provide the Ad Hoc RTP Committee with ample descriptive evidence of his/her scholarly activity.  All tenure and promotion candidates must submit the names of at least five (5) experts in her/his field who are considered capable of judging the candidate's work.  The Dean will then solicit reviews from at least three (3) experts on the candidate’s list.  The Dean will also solicit reviews from up to 3-5 independent reviewers.  As provided in University Policy, the Dean will give the candidate a copy of the letter to be sent to all outside evaluators and offer him/her the opportunity to comment before the letter is mailed.
  2. Evaluation of a faculty member’s research record include the quality and quantity of published work as well as the faculty member’s success in obtaining extramural funds.  Because the attributes of scholarly activity may vary across disciplines and even within disciplines, the candidate’s specific area of specialization may be a factor in the venues in which papers or articles are published; in the scope and time required for research and the resulting publications; and in the number and size of grants received.  External reviews are crucial for evaluating the appropriate scholarly activity for the candidate’s specific area.
  3. In addition to scholarly publications and funded research, other scholarly activities should be considered.  These may include but are not limited to serving on grant review panels, journal editorial boards, and/or conference program committees; chairing or serving on conference organizing or steering committees; and chairing or serving on committees or councils of professional societies or government agencies.  These activities complement scholarly publications and funded research and are in addition to the normal faculty expectations such as holding membership in professional societies, staying current in the field, and other activities to enhance professional competency.
  4. Different levels of scholarly activity are summarized in Table 3-1.  The last column in this table summarizes the type of activity typically required to reach each level and may be useful to the candidate as a guide.  However, candidates are cautioned that promotion decisions are based on the outcomes specified in the first column, not on the amount of activity expended.
    Table 3-1. Evaluation Components for Assessment of Scholarship for Promotion and Tenure



Typical Activities


Nationally and internationally recognized research program

Sustained record of publications1, grant activity2, and professional service3


Emerging nationally and/or internationally recognized research program

Demonstrated record of publications1, grant activity2, and professional service3


Active research program

Regular publications and/or grant activity


Limited research program

Occasional publications and/or grant activity


No research program

No or very few publications or grant activity

1Publications include journal articles, conference/symposium/workshop papers, books, book chapters, monographs, technical reports, posters, etc.  Evaluation of a candidate’s publication record should consider (1) the type of publications common to the candidate’s discipline; (2) the quality of the publications (including the method of review, venue, sponsoring society, acceptance rate, or ranking if available); and/or (3) the recognition received for the specific publication (e.g., best paper awards, citation indexes appropriate to the field, for example Google Scholar).

2 Grant activity refers to submitting grant proposals or receiving grants.  Grants refer to extramural funding where the role of the faculty member in securing the funding is clearly demonstrated.  Grants may include funding from Federal, State, or local government agencies, foundations, or industry.  Grants may support students, postdocs, faculty salary, equipment, professional service, travel, or other items.  Grants may support the candidate’s research or teaching, or may fund scholarships or infrastructure improvements.  Grants may or may not include full Indirect Costs (“overhead”).  Evaluation of a candidate’s funding record should consider: (1) the availability and type of funding common to the candidate’s discipline; (2) the size and type of grants received and the candidate’s role in securing the funding; and (3) any unsuccessful attempts by the candidate to secure funding.

3 Professional service includes serving on formal grant review panels, journal editorial boards, or conference program committees; reviewing grant proposals, articles, papers, or other publications; chairing or serving on conference organizing/steering committees; and chairing or serving on committees/boards/councils of professional societies or government agencies.  Activities such as holding membership in professional societies, reading scholarly publications in the field, attending conferences, or other activities to enhance professional competency are considered part of a faculty member’s normal professional activity and are not considered as professional service.