Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures

  1. Faculty Workload and Workload Equivalents

    1. Normal Workload

      1. All full-time tenured/tenure-track faculty (Faculty) members in the College are expected to carry a maximum workload of twenty-four (24) credit hours per academic year.  Workload equivalents may be included in a Faculty member’s workload as described in this section. 
      2. All full-time non-tenure track faculty (FTNTT Faculty) members are expected to carry a maximum workload of thirty (30) credit hours per academic year. If an FTNTT Faculty member’s letter of appointment specifies a twelve-month contract, he/she will be assigned a workload of thirty credit hours during the academic year and additional duties required to support the twelve-month contract as specified in his/her annual letter of appointment and/or workload statement, as applicable. Workload equivalents may be included in an FTNTT Faculty member’s workload as described in this section. 
      3. The workload for each full-time CAE faculty member is assigned by the Dean, in consultation with the Academic Program Coordinators/Directors and the CAC. Workload equivalents for assigned administrative duties, research activity, advising, and other assigned duties shall be determined by the Dean, in consultation with the CAC. The Dean shall provide each full-time faculty member with a statement of her/his workload for each term of the academic year and summer session, in accordance with the applicable Collective Bargaining Agreement. 
      4. Each full-time faculty member shall acknowledge receipt of the workload statement by signing the workload statement and returning the signed document to the Dean’s office within five (5) working days. 
      5. In the event that the faculty member disagrees with the workload assignment, he/she will notify the Dean’s office within five (5) working days of receipt, and the faculty member shall schedule a meeting with the Dean, or his/her designee, to attempt to resolve the issue informally.  In the event that the issue is not resolved informally, the faculty member may follow the procedures described in the applicable Collective Bargaining Agreement. 
    2. Workload Equivalents

      1. The expectations and specification for workload equivalents of classroom instructional assignments are described below, and within the table in Appendix D.  
      2. Workload will be assigned to a faculty member for classroom instruction, and, as approved by the Dean, may be assigned for other duties, such as: 

        ⦁    curriculum development
        ⦁    lab management
        ⦁    extensive advising
        ⦁    participating in grant preparation and grant submission
        ⦁    preparing a new course for the first time
        ⦁    preparing a new course for distance learning for the first time 
        ⦁    advising student organizations
        ⦁    administrative assignment
        ⦁    accreditation tasks assigned by a coordinator/director
         
      3. The full-time faculty members of each Academic Program Area may recommend workload equivalents to the applicable Academic Program Area Coordinator/Director. The Dean, in consultation with Academic Program Area Coordinators/Directors and the CAC, must approve and assign all workload equivalents. 
         
    3. Overload

      1. Overload assignments (i.e., workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty, and which total more than thirty (30) credit hours per academic year for full-time non-tenure-track faculty), are governed by the applicable Collective Bargaining Agreement and will be approved by the Dean only in unusual circumstances. Assignment to overloads for additional compensation is neither a regular expectation nor an obligation of employment of a faculty member. Overload assignments for tenured and tenure-track faculty and for full-time non-tenured track faculty assignments are governed by the applicable Collective Bargaining Agreement.
    4. Annual Workload Summary

      1. Each continuing tenured faculty member will prepare and submit an annual workload summary report for the previous academic year. The format, content, and submission of the Annual Workload Summary shall be accordance with the applicable Collective Bargaining Agreement. These reports will become an ongoing record of each faculty member's professional activities and provide information related to grant activities, collaborative scholarship and teaching activities. 
  2. Teaching Assignments and Class Schedules

    1. All faculty members are assigned to teach specific courses by the Dean, after consultation with the applicable Academic Program Area Coordinators/Directors. The primary considerations for course assignments are prior teaching experience, subject matter expertise, and shared responsibility among the faculty for service and introductory courses. Questions regarding teaching assignments should be addressed first to the applicable Academic Program Coordinator/Director and, if unresolved, to the Dean. In the case of a dispute or request for special reconsideration the faculty member may request review by the CAC, as described in the applicable Collective Bargaining Agreement
    2. Scheduling of classes is the responsibility of the Dean, in consultation with the Academic Program Area Coordinators/Directors and the Graduate Coordinator. The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.
    3. In the determination of teaching loads and schedules, the faculty member’s Academic Program Area needs will take priority, although every effort will be made to accommodate the needs of other programs.
    4. Faculty members may teach only those courses for which they are approved. The Coordinator/Director of the Academic Program Area in which courses are offered is responsible for approving faculty members to teach in that Program Area. The Coordinators/Directors of the Academic Program Areas will inform the Dean’s office of all such approvals.
    5. Summer Workload Assignments
      1. Summer assignments for tenured/tenure-track faculty (Faculty) and full-time non-tenure track faculty (FTNTT Faculty) assignments are governed by the applicable Collective Bargaining Agreement.
  3. Other Faculty Workload-Related Duties, Roles, and Responsibilities

    1. Letter of Appointment

      1. Each faculty member is expected to contribute to the Academic Program Area, Campus, College, and the University according to the terms and condition of his/her letter of appointment.
    2. Office Hours

      1. Full-time faculty members are expected to schedule and attend at least five (5) office hours per week. The office hours shall be posted on the faculty member's office door and communicated to the Dean's office as well as to the faculty member's students via the course syllabus. 
      2. If a student is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make an appointment(s) to meet with the student at an alternate time(s).
    3. Course Syllabus

      1. Faculty members are expected to provide students with a syllabus which includes the subject matter to be covered in a course, a listing of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class no later than the end of the first full week of classes each semester.
      2. A copy of each course syllabus will be provided to the Dean’s office at the beginning of each semester.
    4. Student Class Records

      1. Student class records that are retained by the instructor (i.e., tests, term papers, grade records, etc.), should be maintained by the instructor for the entire following academic year so that the materials may be referenced in event of a student complaint/grievance.
    5. Student Advising

      1. Academic advising of students is a shared responsibility of the faculty and the administration. Each Academic Program Area should establish and implement appropriate advising policies and procedures.
      2. In order to assist in student advising, faculty members should maintain current knowledge of University, College, and Academic Program Area programs and requirements.
    6. Faculty Participation in College Activities

      1. Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a faculty member in the College.
    7. Faculty Information System

      1. All full-time faculty members are required to provide a current curriculum vitae (CV) to be kept on file in the College office. The faculty member’s CV must be updated and submitted annually as described in the applicable Collective Bargaining Agreement.
    8. Faculty Absence and Travel Policy

      1. Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence Form to the Dean. The request should be made at least one week prior to the planned absence and is subject to the approval of the Dean. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Dean before approval will be granted. If the need for an absence is not foreseeable one week prior to the effective date of such absence, the faculty member must provide notice as soon as possible.
      2. Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of College funds. In general, greater amounts of support will be awarded to meeting participants (i.e., those presenting a paper or chairing a session) than to faculty members who simply attend professional meetings. 
    9. Student Research Projects and Theses

      1. Supervision and direction of undergraduate research projects and theses is part of the teaching function. Workload equivalents may be assigned to a faculty member for these activities on a case-by-case basis according to the applicable Collective Bargaining Agreements, and Section III (Faculty Reappointment/Renewal/Review, Promotion, and Tenure) of this Handbook. 
    10. Faculty Academic Misconduct

      1. The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship are included in the University Policy Register.